Final Action - 05/27/2014 - Board of Trustees ACTION
L BOFINAL ARD OF TRUSTEES MEETING
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SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
May 27,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ..................................................................................................................................... 7:04 p.m.
2. ROLL CALL ..................................................................................................................................... All Present
3. PRESIDENT'S OPENING COMMENTS
A. Polo Update and Video Presentation........................................................................................................ Presented
B. Employee Recognition............................................................................................................................ Reconized
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of April 22,2014........................................................................... Approved
B. Regular Board of Trustees Meeting of May 13,2014............................................................................. Approved
C. Special Board of Trustees Meeting of May 19,2014............................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 22,2014-$806,884.80........................................................ Authorized
Significant Items included in Above:
1) Rathje&Woodward,LLC—Legal Services—April,2014-$3,333.33 (FY 14—YTD-
$13,333.32) ..................................................................................................................................... Authorized
2) Ancel,Glink, Diamond,Bush,DiCianni&Krathefer,P.C.,-Legal Services—April,2014-
$2,787.50(FYI 4—YTD-$17,797.99)........................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2014—$108,557.31
3) Thomas Engineering Group—Payout#5&Final—2014 Water Main Design-$21,821.48.......... Authorized
4) DuPage Water Commission-April,2014-$311,757.64............................................................... Authorized
�-. B. Approval of Payroll for Pay Period Ending May 10,2014-$698,148.49.............................................. Approved
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C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) B&T Clubhouse Exterior Stain&Soffit Repair.............................................................................. Authorized
2) Jorie Boulevard Lighting Project..................................................................................................... Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
I) RESOLUTION 2014-PED-ACCESS-DESIGN-AG-R-1375,A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Hitchcock Design Group For Design And Engineering Services For Project G Of The
Pedestrian Access Project................................................................................................................ Passed
2) RESOLUTION 2014-FI-BKSRV-R-1372,A Resolution Adding And Removing Various
Officers As Signatories On Village Brokerage Accounts............................................. Passed
3) RESOLUTION 2014-ENG-DESIGN-AG-EX-R-1369,A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Christopher B. Burke Engineering,Ltd. For Engineering Services For Improvements
AlongCommerce Drive .................................................................................................................. Passed
4) RESOLUTION 2014-ENG-ST-IMPROVE-AG-R-1370,A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Christopher B. Burke Engineering,Ltd. For Engineering Construction Services Related
To The 2014 Street Improvement Project....................................................................................... Passed
5) RESOLUTION 2014-ENG-BRIDGE-AG-R-1371,A Resolution Approving And Authorizing
The Execution of A Professional Services Agreement For The Bridge Rehabilitation. Passed
6) ORDINANCE 2014-PP-S-1400,A Ordinance Authorizing The Sale Through Electronic
Auction Or Broker, Donation Or Disposal Of Certain Items Of Personal Property Owned By
TheVillage Of Oak Brook.............................................................................................................. Passed
7) RESOLUTION 2014-BGC-IRGTN-AG-R-1374,A resolution Approving And Authorizing
The Execution Of An Agreement By And Between The Village of Oak Brook And Terracoe
For The Installation Of An Irrigation System At The Butler Government Center............................ Passed
8) RESOLUTION 2014-BD-F&P-RFP-EX-R-1373,A Resolution Terminating An Agreement
With Selection Works,LLC And Authorizing The Execution Of An Agreement With Stanard
&Associates, Inc. For Testing Services. .......................................................................................... Passed
G. Monthly Treasurer's Report—April 30,2014........................................................................................ Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. Oak Brook Park District— 1450 Forest Gate Road—Variation—To Amend Section 3,Paragraph H
of Ordinance S-1361 -deferred to June 10,2014.................................................................................. Approved
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10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) RESOLUTION 2014-PL-IS-R-1377,A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Purchase Of Insurance Benefits For Employees.............................. Passed
C. Award of Contracts—NONE AT THIS TIME
D. Soundwall Initiative Update................................................................................................................... Updated
E. Residential Enhancement Committee-BDI Presentation........................................................................ Presented
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)litigation matters,and(3)appointments pursuant to 2c(21), Section 2c(I 1),
2c(2),and 2c(3)of the Illinois Open Meetings Act,respectively. .................................................................. 8:48 p.m.
13. ADJOURNMENT ..................................................................................................................................... 10:54 p.m.
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