Final Action - 03/25/2014 - Board of Trustees FI AC L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
March 25,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ................................................................................................................................ 7:04 p.m.
2. ROLL CALL ................................................................................................................................ Abst Trst Moy
3. PRESIDENT'S OPENING COMMENTS
A. Proclamation—National Library Week.............................................................................................. Proclaimed
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of February 25,2014................................................................ Passed
B. Special Executive Meeting Minutes of February 26,2014................................................................. Passed
C. Special Board of Trustees Meeting of March 3,2014........................................................................ Passed
D. Special Board of Trustees Meeting of March 6,2014......................................................................... Passed
E. Regular Board of Trustees Meeting of March 11,2014...................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending March 20,2014-$543,686.11................................................ Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni&Krafhefer,P.C.,-Legal Services-February,
2014- $5,213.88(FY14—YTD-$9,391.74)............................................................................ Authorized
2) Rathje&Woodward,LLC—Legal Services—February,2014-$3,333.33
(FY14—YTD-$6,666.66)......................................................................................................... Authorized
3) Hervas,Condon&Bersani,P.C.-Legal Services—February,2014-$550.32
(FY14—YTD-$5,488.01)........................................................................................................ Authorized
TOTAL LEGAL BILLS PAID FOR 2014-$45,921.67
4) DuPage Water Commission—February 28,2014-$299,510.19............................................... Authorized
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B. Approval of Payroll for Pay Period Ending March 15,2014-$665,331.36..................................... Approval
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) 2014 Street Improvement Project—Coolidge Street,35th Street(East of Route 83),Golf
Drive,Village Hall Parking Lot(East Quarter),Fire Station#2(By Enterprise Drive),and
Water Reservoir Access Area(By York Road) ......................................................................... Authorized
2) Water Main Break Repair Services............................................................................................ Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) RESOLUTION 2014-SC-GOLF-EX-R-1345,A Resolution Authorizing the Purchase of
Golf Commodities for the Oak Brook Golf Course.................................................................... Passed
2) RESOLUTION 2014-GOLF-MNTNC-R-1346,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Mower .............................................. Passed
3) ORDINANCE 2014-LY-EXI-S-1398,An Ordinance Adopting a Revision to the Exhibits
and Displays Policy for the Oak Brook Public Library.............................................................. Passed
4) RESOLUTION 2014-LY-R-1342,A Resolution Authorizing and Directing the Oak Brook
Public Library to Participate in the Non-Resident Library Card Program from July 1,2014
toJune 30,2015.......................................................................................................................... Passed
5) RESOLUTION 2014-IRMA-R-1344,A Resolution Appointing Representatives to the
Intergovernmental Risk Management Agency........................................................................... Passed
6) RESOLUTION 2014-B&T-P-R-1347,A Resolution Approving and Authorizing the Award
of a Contract to Pool Guards,Inc.to Provide Aquatic Services.................................... Passed
7) RESOLUTION 2014—PW-MOW-IGA-DU-R-1349,A Resolution Approving and
Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook
and DuPage County Regarding Mowing Along County Roads................................. Passed
8) RESOLUTION 2014—PW-V-PG-R-1351,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Two Dump Trucks..................... Passed
9) RESOLUTION 2014—B&T-STAIRS-CNTRCT-R-1350,A Resolution Approving the
Award of a Contract for the Replacement of the Exterior Stairs at the Oak Brook Bath&
TennisClub................................................................................................................................ Passed
10) RESOLUTION 2014-PD-FOP-UN-MOU-R-1348,A Resolution Approving and
Authorizing the Execution of a Memorandum of Understanding By and Between the
Village of Oak Brook and the Fraternal Order of Police Labor Council.......................... Passed
11) RESOLUTION 2014—PED-ACCESS-DESIGN-AG-R-1343,A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook
and Hitchcock Design Group for Design and Engineering Services for Project C of the
Pedestrian Access Project ......................................................................................................... Removed
12) RESOLUTION 2014-PW-SALT-PG-R-1352,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Deicer Salt........................................... Passed
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7. ITEMS REMOVED FROM CONSENT AGENDA
6.F.11) RESOLUTION 2014—PED-ACCESS-DESIGN-AG-R-1343,A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook Passed not to
and Hitchcock Design Group for Design and Engineering Services for Project C of the exceed
Pedestrian Access Project $20,000
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS—NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) ORDINANCE 2014-PD-AUX-G-1022,An Ordinance Amending Chapter 1 of Title 3 of
the Village Code of the Village of Oak Brook Regarding Auxiliary Police Officers................. Passed
C. Oak Brook Golf Club Pump Station Evaluation- Update................................................................ Updated
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)appointment,employment,compensation,discipline,performance,or
dismissal of specific employees of the public body,and(3)litigation matters pursuant to 2c(21),
12. 2c(1),and 2c(11)of the Illinois Open Meetings Act,respectively............................................................ 8:07 p.m.
13. ADJOURNMENT .............................................................................................................................:.. 9:43 p.m.
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