Final Action - 03/11/2014 - Board of Trustees «First Name» «Last Name»
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FINAL A BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
March 11,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ...................................................................................................................................... 7:03 p.m.
2. ROLL CALL ...................................................................................................................................... Trst Adler,
Trst Moy
abst and
Trst Manzo
arr 7:04
p.m.
3. PRESIDENT'S OPENING COMMENTS
,.� A Proclamation—Red Cross....................................................................................................................... Proclaimed
B. Proclamation—Earth Hour...................................................................................................................... Proclaimed
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of February 11,2014..................................................................... Passed
B. Regular Board of Trustees Meeting of February 25,2014...................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending March 6,2014-$647,495.72....................................................... Authorized
Significant Items included in Above:
1) Hervas,Condon&Bersani,P.C.,-Legal Services-January,2014- $4,937.69
(FYI 4—YTD-$4,937.69)............................................................................................................... Authorized
2) Rathje,Woodward,LLC—Legal Services—January,2014-$3,333.33
(FY 14—YTD-$3,333.33)............................................................................................................... Authorized
3) Seyfarth, Shaw,LLP—Legal Services—January,2014-$8,548.93 (FY 14—YTD-$8,548.93)....
1 TOTAL LEGAL BILLS PAID FOR 2014-$36,303.14
4) Thomas Engineering—2014 Water Main Project—Payout #4-$34,373.87.................................. Authorized
r,\ 5) Christopher B.Burke Engineering—2014 Street Improvement—Payout#3 -$24,328.00.............. Authorized
6) Central Blacktop Company—2013 Street Improvement—Payout 44-$75,093.00......................... Authorized
7) Kovilic Construction—Pedestrian Circular—Payout 92-$49,682.00............................................. Authorized
B. Approval of Payroll for Pay Period Ending March 1,2014-$643,986.75............................................. Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contract—NONE AT THIS TIME
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) RESOLUTION 2014-DUMM-LP-R-1336,A Resolution Adopting the 2014 Legislative
Positions and Priorities of the DuPage Mayors and Managers Conference..................................... Passed
2) ORDINANCE 2014-PP-S-1397,An Ordinance Authorizing the Sale Through Electronic
Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the
VillageOf Oak Brook...................................................................................................................... Passed
3) ORDINANCE 2014-BU-EX-S-1396,An Ordinance Authorizing Transfers Among Budget
LineItems ...................................................................................................................................... Passed
4) ORDINANCE 2014-ZO-TA-G-102 1,An Ordinance Approving a Text Amendment to Add
Section 13-3-17,Fence Regulations and to Amend Section 13-3-613 of the Zoning Ordinance
ofthe Village of Oak Brook............................................................................................................. Passed
5) RESOLUTION 2014-FIREWORKS-AG-R-1338,A Resolution Approving and Authorizing
the Extension of an Agreement By and Between the Village of Oak Brook and Melrose
Pyrotechnics for the 2014 Independence Day Fireworks Display ................................................... Passed
6) RESOLUTION 2014-FD-HVAC-CNTRCT-R-1340,A Resolution Approving the Award of a
Contract for the Replacement of the HVAC System at Fire Station 93........................................... Passed
7) RESOLUTION 2014-B&T/P-CNTRCT-R-1339, A Resolution Approving and Authorizing
the Award of a Contract to Controlled Environmental Systems,Inc.to Replace the Pool
Heater,Piping,and Ventilation System at the Bath&Tennis Club................................................. Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS—NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Oak Brook Hotel,Convention&Visitors Committee..................................................................... Confirmed
BPolo Budget Update................................................................................................................................. Updated
BOT AGENDA Page 2
C. Ordinances&Resolutions
1) RESOLUTION 2014-POLO-AG-R-1337,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Ravenswood Event Services to Provide Event Management and Sponsorship
Services for the 2014 Polo Season................................................................................................... Passed
2) RESOLUTION 2014-ECODV-AG-R-1341,A Resolution Approving And Authorizing The
Execution Of An Economic Incentive Agreement By And Between The Village Of Oak Brook
AndDuchossois Real Estate,LLC................................................................................................... Passed
D. Request for Qualification Statements Authorization—Architectural Services Police Facility................ Authorized
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)litigation matters,(3)negotiating matters,and(4)appointment,employment,
compensation,discipline,performance,or dismissal of specific employees of the public body pursuant to
2c(21), Section 2c(11),2c(2)and 2c(1)of the Illinois Open Meetings Act,respectively................................ 8:23 p.m.
13. ADJOURNMENT ...................................................................................................................................... 10:37 p.m.
BOT AGENDA Page 3