Final Action - 01/28/2014 - Board of Trustees «First Name» «Last Name»
TION C FI L A BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 28,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ..................................................................................................................................... 7:09 p.m.
2. ROLL CALL .....................................................................................................................................
3. PRESIDENT'S OPENING COMMENTS
A. ComEd Presentation................................................................................................................................. Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of November 26,2013................................................................... Approved
B. Special Executive Meeting Minutes of December 17,2013.................................................................... Approved
C. Special Executive Meeting Minutes of December 18,2013.................................................................... Approved
D. Special Board of Trustees Meeting of January 13,2014(Fire Chief)...................................................... Approved
E. Special Board of Trustees Meeting of January 13,2014(Public Works)................................................ Approved
F. Regular Board of Trustees Meeting of January 14,2014......................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda,
A. Accounts Payable for Period Ending January 22,2014-$1,398,846.41................................................ Authorized
Significant Items included in Above:
1) Ancel, Glink,Diamond,Bush,DiCianni&Krafhefer,P.C.-Legal Services-December,2013 -
$3,992.50(FYI 3—YTD-$57,818.16)............................................................................................. Authorized
2) Hervas, Condon&Bersani, P.C.—Legal Services—December,2013 -$2537.84
(FYI 3—YTD-$19,486.69).............................................................................................................. Authorized
3) Rathje,Woodward, LLC—Legal Services—December,2013 -$3,333.33
(FYI 3—YTD-$39,999.96)............................................................................................................. Authorized
4) Holland& Knight,LLP—Legal Services-December,2013-$5,626.50
(FYI 3—YTD-$193,938.29)............................................................................................................ Authorized
`.. TOTAL LEGAL BILLS PAID FOR 2013-$364,434.83
5) Christopher B.Burke Engineering,Ltd.—Payout#I —2014 Street Improvement Design-
$26,698.53 ..................................................................................................................................... Authorized
6) Christopher B. Burke Engineering,Ltd.—Payout#6&Final—St. Paschals—35th Street TCM-
$20,267.73 ..................................................................................................................................... Authorized
7) Oak Brook Park District—Ace Hardware Fitness Membership—January,2013 to December,
2013 -$6,000.00................................................................................................................................ Authorized
8) DuPage Water Commission—December 31,2013 -$269,161.62.................................................... Authorized
9) DU-COMM—Fire Quarterly Shares-$38,870.25............................................................................ Authorized
10) DU-COMM—Police Quarterly Shares-$97,380.00........................................................................ Authorized
11) Kovilic Construction—Pedestrian Circulation Improvements-$175,078.00................................... Authorized
B. Approval of Payroll for Pay Period Ending January 18,2014-$681,635.18......................................... Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Tollway Bridge Deck Surface Repairs—Qualifications for Design Services................................... Authorized
2) York/22nd Street Monument Sign...................................................................................................... Removed
3) Fire Station 2 Heating,Ventilation,and Air Conditioning................................................................ Authorized
4) Golf Course Maintenance Equipment............................................................................................... Authorized
5) Golf Merchandise for Resale............................................................................................................. Authorized
6) Aquatic Services................................................................................................................................ Authorized
7) Sports Core Equipment..................................................................................................................... Authorized
8) Golf Course Commodities................................................................................................................. Authorized
9) Butler Government Center Irrigation System.................................................................................... Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances& Resolutions
1) ORDINANCE 2014-ZO-PUD-EX-S-1391,An Ordinance Approving a Planned Development
(GGP Interior Common Area-Oakbrook
Center)................................................................................................................................. Passed
2) Ordinance 2014-ZO-DP+CA-EX-S-1392,An Ordinance Approving a Certificate of
Appropriateness for the Property Located at 3824 York Road in the Village of Oak Brook,
Illinois ..................................................................................................................................... Passed
3) ORDINANCE 2014-PP-S-1393,An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
VillageOf Oak Brook....................................................................................................................... Passed
4) ORDINANCE 2014-LY-EXI-S-1394, An Ordinance Adopting a Revision of the General
Policy for the Oak Brook Public Library.......................................................................................... Passed
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7. ITEMS REMOVED FROM CONSENT AGENDA
6.D2. York/22"d Street Monument Sign...................................................................................................... Tabled to
next mtg
8. BOARD&COMMISSION RECOMMENDATIONS
A. Elqaq-424 Canterberry Lane—Variation ............................................................................................. Concurred
9. UNFINISHED BUSINESS
A. 2014 Budget—New Positions................................................................................................................. Approved
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances& Resolutions
1) RESOLUTION 2014-PD-PG-R-1328, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of In-Car Computer Equipment........................................... Passed
C. Polo Update ..................................................................................................................................... Approved
dates
D. Strategic Plan Update............................................................................................................................. Updated
E. Proposed Graue Mill Flood Protection Plan........................................................................................... Updated
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing(1)minutes of meetings lawfully
closed under this act, (2)litigation, and(3)appointment,employment,compensation,discipline,
performance,or dismissal of specific employees of the public body pursuant to 2c(21), Section 2c(11),
and 2c(1)of the Illinois Open Meetings Act,respectively.............................................................................. 8:45 p.m.
13. ADJOURNMENT ..................................................................................................................................... 11:18 p.m.
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