Final Action - 01/14/2014 - Board of Trustees TION
pC INA L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 14,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:05 p.m.
2. ROLL CALL ...............................................................................................................................I.... Trst Adler
arr 7:09 pm
3. PRESIDENT'S OPENING COMMENTS
A. Dan Cronin—County Board Chairman................................................................................................... Presented
B. GFOA Award .................................................................................................................................... Awarded
4. RESIDENTNISITOR COMMENT
�-- 5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of November 19,2013................................................................... Passed
B. Special Board of Trustees Meeting of November 25,2013 (Fire Chief)............................................... Passed
C. Special Board of Trustees Meeting of November 25,2013 (Budget).................................................... Passed
D. Regular Board of Trustees Meeting of November 26,2013.................................................................. Passed
E. Special Board of Trustees Meeting of December 2,2013..................................................................... Passed
F. Regular Board of Trustees Meeting of December 10,2013.................................................................. Passed
G. Special Board of Trustees Meeting of December 17,2013.................................................................. Passed
H. Special Board of Trustees Meeting of December 18,2013.................................................................. Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 9,2014-$2,134,810.00................................................. Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCiann i &Krafhefer,P.C.,-Legal Services—
November,2013 -$371.16.(FYI 3—YTD-$53,825.66).............................................................. Authorized
2) Hervas,Condon&Bersani,P.C. -Legal Services—October&November,2013 -$2,277.42
(FYI 3—YTD-$16,948.85)........................................................................................................... Authorized
3) Seyfarth,Shaw LLP—Legal Services—October&November,2013 -$7,398.10
(FYI 3—YTD-$19,839.48).......................................................................................................... Authorized
4) Laner Muchin,Ltd.—Legal Services—Fire Negotiations-$500.00 (FY 13—YTD-$500.00)
5) Rathje,Woodard,LLC—Legal Services—November,2013 -$3,333.00 (FY 13—YTD-
$36,666.63).................................................................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2013-$349,129.66
6) DuPage Water Commission-November,2013 -$256,977.22..................................................... Authorized
7) Thomas Engineering Group—Payout#I —2014 Water Main Project Design-$25,481.91.......... Authorized
8) Zoll Medical Corporation—Monitor/Defibrillator/Battery/Bay Surepower Charger-
$102,204.81.................................................................................................................................... Authorized
9) Sound Inc.—NEC Telephone System Upgrade Project-$26,955.95............................................ Authorized
10) Standard Equipment Company—Leaf Loader-$48,888.00.......................................................... Authorized
11) IRMA—2014 Annual Contribution-$630,638.00........................................................................ Authorized
B. Approval of Payroll for Pay Period Ending:
1) December 7,2013 -$737,484.06................................................................................................... Approved
2) December 21,2013 -$708,810.14................................................................................................. Approved
3) Manual Payroll December 31,2013-$13,746.96.......................................................................... Approved
4) January 4,2014-$711,531.57....................................................................................................... Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE AT THIS TIME
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) ORDINANCE 2014-SC-EX-G-1019,An Ordinance Amending Chapter 3,Entitled,"Oak
Brook Bath and Tennis Club"of Title 12,Entitled,"Recreational Facilities",of the Village
Code of the Village of Oak Brook,Illinois..................................................................................... Removed
2) ORDINANCE 2014-LC-AL-G-1018,An Ordinance Amending Title 4,Chapter 1,Section 8A
of the Village Code of the Village of Oak Brook,Illinois Relative to the Number of
Authorized Liquor License............................................................................................................. Removed
G. Monthly Treasurer's Report—November 30,2013............................................................................... Approved
H. Sports Core Loan................................................................................................................................... Removed
I. Payment—Sheriff's Law Enforcement Program(SLEP)...................................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.F.1 ORDINANCE 2014-SC-EX-G-1019,An Ordinance Amending Chapter 3,Entitled,"Oak
Brook Bath and Tennis Club"of Title 12,Entitled,"Recreational Facilities",of the Village
Code of the Village of Oak Brook,Illinois...................................................................................... Passed
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6.F.2. ORDINANCE 2014-LC-AL-G-1018,An Ordinance Amending Title 4,Chapter 1,Section 8A
of the Village Code of the Village of Oak Brook,Illinois Relative to the Number of Authorized
LiquorLicense................................................................................................................................. Passed
6.H. Sports Core Loan................................................................................................................................... Passed
8. BOARD&COMMISSION RECOMMENDATIONS
A. Oakbrook Shopping Center,LLC—100 Oakbrook Center—Planned Development-Common
Areas .................................................................................................................................... Recommend
B. MB Bank/Rocca—3824 York Road—Certificate of Appropriateness.................................................. Recommend
modified
option#3
9. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) RESOLUTION 2014-ENG-AG-NOISE-R-1324,A Resolution Approving and Authorizing
the Award and Execution of a Engineering Services Agreement with Civiltech Engineering,
Inc. for alloise Wall Design and Cost Study(Tuscan Woods)...................................................... Passed
2) RESOLUTION 2014-ELEC-CNTRCT-BGC-R-1325,A Resolution Accepting a Proposal for
the Upgrade of the Butler Government Center's Electrical System and Authorizing Contract
Negotiations.................................................................................................................................... Discussed
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) Ordinance 2014-PP-S-1390,An Ordinance Authorizing the Sale through Electronic Auction
or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the Village
OfOak Brook ...................................................................................................... Passed
2) RESOLUTION 2014-LY-PG-R-1323,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors.......... Passed
C. 2014 Budget—New Positions................................................................................................................ Discussed
D. Review of Budget Process..................................................................................................................... Discussed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act and(2)collective negotiating matters, pursuant to Section 2c(21)and 2c(2)of the
Illinois Open Meetings Act,respectively....................................................................................................... 9:56 p.m.
13. ADJOURNMENT .................................................................................................................................... 10:13 p.m.
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