Final Action - 08/27/2013 - Board of Trustees T10 N F IN AL AC BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
August 27,2013
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:03 p.m.
2. ROLL CALL .....................................................................................................................I..............
3. PRESIDENT'S OPENING COMMENTS
A. Google Award Deferred until
next meeting
B. Chamber of Commerce Presentation Presented
C. GFOA Budget Award Presented
4. RESIDENT/VISITOR COMMENT None
5. APPROVAL OF MINUTES
E. Regular Board of Trustees Meeting of July 23,2013.............................................................................. Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending..................................................................................................... Authorized
August 9,2013-$1,289,606.92
August 22,2013 -$1,643,063.62
Significant Items included in Above:
1) Rathje/Woodward —Legal Services—June,2013—$3,333.33 Authorized
2) Rathje/Woodward-Legal Services—July,2013 -$3,333.33 Authorized
(FYI 3—YTD-$23,333.31)
3) Seyfarth, Shaw,LLP—Legal Services—June,2013 -$1,667.75 Authorized
(FYI 3—YTD-$5,319.95)
4) Holland&Knight—Legal Services—June,2013 -$25,537.43 Removed
from Consent
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5) Holland&Knight—Legal Services—July,2013 -$18,337.49 Removed
(FYI 3—YTD-$115,509.29) from Consent
6) Hervas,Condon and Bersani,P.C.—Legal Services—July,2013 -$1,563.10 Authorized
(FYI3—YTD-$4,714.62)
7) Ancel,Glink,Diamond,Bush,DiCianni&Krafthefer,P.C.-Legal Services—July,2013 Authorized
$13,345.80 (FY13—YTD-$48,378.13)
TOTAL LEGAL BILLS PAID FOR 2013-$193,072.49
8) Chamber of Commerce—Grant Payout #2 -$57,500.00 Authorized
9) Christopher Burke Engineering—St.Paschal Dr./35"'St.-Payout#1 -$23,323.00 Authorized
10)Christopher Burke Engineering—2013 Street Improvements Project-Payout#I -$22,708.84 Authorized
11)Central Blacktop Company —2013 Street Improvement Project—Payout#1-$223,386.68 Authorized
12)DuPage Water Commission—July,2013 -$468,673.70 Authorized
B. Approval of Payroll for Pay Period Ending...........................................................................................
1) July 20,2013 -$705,812.22 Approved
2) August 3,2013 -$709,536.35 Approved
3) August 17,2013 -$664,211.25 Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts--NONE AT THIS TIME
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) RESOLUTION 2013-PED-ACCESS-AG-R-1287 A Resolution Approving a Pedestrian Passed
Access Agreement by and Between the Village and General Growth Properties,McDonald's
Corporation and Arden Realty..............................................................................
2) RESOLUTION 2013-PED-ACCESS-AG-R-128 A Resolution Approving a Pedestrian Access Passed
Agreement by and Between the Village and the Oak Brook Club............................
3) RESOLUTION 2013-BD-CL-MIN-EXI-R-1286,A Resolution for the Approval and Release Passed
ofClosed Meeting Minutes .................................................................................
4) ORDINANCE 2013-PP-S-1376,An Ordinance Authorizing the Sale,Donation or Disposal of Passed
Certain Items of Personal Property Owned by the Village of Oak Brook............................
5) RESOLUTION 2013-PW-CNSTRCT-CNTRCT-1289 A Resolution Approving and Passed
Authorizing the Award and Execution of a Construction Contract for the Replacement of
Concrete and the Installation of Conduit by and Between the Village of Oak Brook and
Crowne Industries, LTD.,of Schaumburg,Illinois........................................................
6) RESOLUTION 2013-BSLMUSEUM-ENG-CHGORD-R-1293,A Resolution Authorizing a Passed
Change Order for the Heritage Center Window Restoration Project..................................
G. DuPage Convention&Visitors Bureau-2013 Second Quarter Hotel/Motel Tax Approved
Receipts-$16,942.54 ............................................................................................
H. Monthly Treasurer's Report—July 31,2013......................................................................................... Approved
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1. September 10,2013 Village Board Meeting Time Change Request Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.4. Holland&Knight—Legal Services—June,2013 -$25,537.43 Approved
6.A.5. Holland&Knight—Legal Services—July,2013 -$18,337.49 Approved
(FYI 3—YTD-$115,509.29)
8. BOARD&COMMISSION RECOMMENDATIONS
A. Chipotle Mexican Grill—2103 Clearwater Drive—Special Use—Outdoor Dining Area Adjacent Concurred
toa Restaurant ....................................................................................................
9. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) ORDINANCE 2013-PURCH-PRPTY-S-1377 An Ordinance Approving the Purchase of 615 Removed
22°d Street(formerly 615 Hunter) ......................................................................... from the
agenda
2) RESOLUTION 2013-PED-ACCESS-CNSTRCT-R-1291,A Resolution Approving and Passed
Authorizing the Award and Execution of a Construction Contract with Kovilic Construction
for Project E of the Pedestrian Access Project..........................................................
3) RESOLUTION 2013-FI-MUNIS-AG-R-1288 A Resolution Authorizing the Execution of an Passed
Agreement by and between the Village and Tyler Technologies,Inc. for Munis Support
Services........................................................................................................
B. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Electrical Project ............................................................................................. Authorized
2) Electric Aggregation Program Electrical Supply........................................................ Authorized
C. Award of Contracts--NONE AT THIS TIME
D. Approval of Revised Strategic Plan ........................................................................... Approved
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) Resolution 2013-PD-VEH-PG-CNTRCT-R-1292,A Resolution Approving the Waiver of Passed
Competitive Bidding and Authorizing the Purchase of Certain Replacement Police Vehicles....
C. Authorization to Seek Bids or Proposals or Negotiate Contracts-NONE AT THIS TIME
D. Award of Contracts
1) Marketing Consultant for Branding Initiative/Residential Marketing Plan ......................... Approved
E. Polo Update........................................................................................................ Updated
BOT FINAL ACTION—July 23,2013 Page 3
.-� F. Sports Core & Sports Core Drainage Study Update............................................................................. Updated
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION For the purpose of discussing (1) appointment, employment, 9:32 p.m.
compensation, discipline, performance, or dismissal of specific employees of the public body, and to
consider litigation, pursuant to Sections 2c(1) and 2c(l1) of the Illinois Open Meetings Act,
respectively.
13. ADJOURNMENT .................................................................................................................................... 11:21 p.m.
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