Final Action - 06/11/2013 - Board of Trustees TI
ON
FINAL p BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
June 11,2013
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:04 p.m.
2. ROLL CALL ........................................................................................................I...........................
3. PRESIDENT'S OPENING COMMENTS
A. Introduction of Torro the New Police Dog and Plaque for Brutus the Retired Police Dog Presented
4. RESIDENTNISITOR COMMENT None
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of May 28,2013 ............................................................................. Passed as
Amended
A. Regular Board of Trustees Meeting of May 28,2013 ............................................................................ Passed
A. Special Board of Trustees Meeting of June 4,2013 ............................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 7,2013-$235,401.26: ....................................................... Authorized
Significant Items included in Above:
1) Seyfarth, Shaw,LLP—Legal Services—April,2013 -$1,746.15 (FY13—YTD-$3,214.45)
TOTAL LEGAL BILLS PAID FOR 2013 -$79,586.25
B. Approval of Payroll for Pay Period Ending May 25„2013 -$625,290.33 : ........................................ Authorized
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts Authorized
/� 1) Leaf Vacuum Machine(unit 527)..................................................................................................
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions Passed
1) RESOLUTION 2013-ENG-DESIGN-AG-EX-R-1269,A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook
and Christopher B. Burke Engineering,Ltd for Engineering Services for Improvements Along
Commerce Drive
2) RESOLUTION 2013-ENG-CONSTRUCT-AG-EX-R-1270,A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook
and Christopher B.Burke Engineering,Ltd for Engineering Services for 2013 Street
ImprovementProjects....................................................................................................................
3) RESOLUTION 2013-ENG-ST-IMPROVE-CNTRCT-EX-R-1272,A Resolution Approving
and Authorizing the Execution of a Construction Contract Relating to Street Improvement
Work By and Between the Village of Oak Brook and Central Blacktop Co., Inc.
4) ORDINANCE 2013-ZO-V-EX-S-1370,An Ordinance Granting Variations from Certain
Provisions of Section 13-11-10 of Title 13 ("Zoning Regulations")of the Village of Oak
Brook Relative to a Wall Sign for the Property at 903 Commerce Drive in the Village of Oak
Brook, Illinois
5) ORDINANCE 2013-ZO-V-EX-S-1371,An Ordinance Granting a Variation from the
Provisions of Section 13-12-3H.2 of Title 13 ("Zoning Regulations")of the Village Code of
the Village of Oak Brook Relative to Parking Spaces in the Required Front Yard for the
Property at 2025 Windsor Drive in the Village of Oak Brook,Illinois
6) RESOLUTION 2013-BSLMUSEUM-CNTRCT-EX-R-1271,A Resolution Approving and Removed
Authorizing the Award and Execution of a Construction Contract Relating to the Oak Brook
Heritage Center Drainage Improvement Project By and Between the Village of Oak Brook
and Zera Construction Company,Inc.of Niles,Illinois
7) ORDINANCE 2013-CD-BC-G-1004,An Ordinance Amending Section 10-1-1H of the
Village Code of the Village of Oak Brook Relating to the Energy Conservation Code
8) RESOLUTION 2013-TELECOM-CNTRCT-EX-R-1274,A Resolution Approving and
Authorizing the Award of a Contract to Sound,Inc.to Upgrade the Village's Telephone
System
9) ORDINANCE 2013-SWM-DU-RR-EX-G-1003,An Ordinance Adopting New Village Code
Provisions Regarding Storm Water,Floodplain,and Sedimentation and Erosion Control
Regulations
10) ORDINANCE 2013-PW-WPA-EX2-S-1372,An Ordinance Adopting the Prevailing Wage
Standards for the Village of Oak Brook,Illinois
11) RESOLUTION 2013-DU-EM-R-1275,A Resolution Adopting the DuPage County Natural
Hazard Mitigation Plan
G. Contract Change Order—Landscape Maintenance Services................................................................. Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
61. RESOLUTION 2013-BSLMUSEUM-CNTRCT-EX-R-1271,A Resolution Approving and Approved
Authorizing the Award and Execution of a Construction Contract Relating to the Oak Brook
Heritage Center Drainage Improvement Project By and Between the Village of Oak Brook and
Zera Construction Company,Inc. of Niles,Illinois
BOT FINAL ACTION—January 22,2013 Page 2
'1 6.G. Contract Change Order-Landscape Maintenance Services Approved
8. BOARD&COMMISSION RECOMMENDATIONS
9. UNFINISHED BUSINESS
A. Authorization to Bid: Pedestrian Access Project Update Phase I
Approved
B. Ordinances&Resolutions
1) RESOLUTION 2013-ENG-DESIGN-AG-EX-R-1273,A Resolution Approving and Approved
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook
and Hitchcock Design Group for Design and Engineering Services for a Pedestrian Access
Project............................................................................................................................................
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. 2012 Comprehensive Annual Financial Report Approved
C. Ordinances&Resolutions—NONE AT THIS TIME
D. Award of Contracts............................................................................................................................... Approved
1) Health, AD&D Insurance Agreement for Third Party Administrator and Stop Loss Insurance,
and Dental for the 2013-14 Plan Year
E. Electrical Project................................................................................................................................... Information
Only
F. Sports Core—Current Financial and Programmatic Update................................................................. Update Only
G. Taste of Oak Brook Update Update Only
H. Polo Committee Update Update Only
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURNMENT .................................................................................................................................... 10:45 p.m.
BOT FINAL ACTION—January 22,2013 Page 3