Final Action - 01/22/2013 - Board of Trustees FINALATI
C BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 22,2013
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:02 p.m.
2. ROLL CALL ....................................................................................................................................
3. PRESIDENT'S OPENING COMMENTS
A, Resolution of Memoriam 2013-MEM-R-1222—Fred Turner Presented
after Consent
Agenda
B. GFOA Award Tabled to
next meeting
f"1
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of January 8,2013......................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed fi•om the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 18,2013-$1,595,557.44: ............................................. Authorized
Significant Items included in Above:
1) Rathje&Woodward,LLC—Legal Services—November,2012-$3,333.33
2) Rathje&Woodward,LLC—Legal Services—December,2012-$5,833.33 Removed.
(FY 12—YTD-$42,919.42) fiom Consent
3) Ancel,Glink,Diamond, Bush, DiCianni&Krafthefer,P.C.—Legal Services—December,
2012-$11,206.69(FY 12—YTD-$111,139.51)
4) Hervas,Condon&Bersani,P.C. -Legal Services-December,2012-$4,392.00
(FYI 2—YTD-$26,119.75)
TOTAL LEGAL BILLS PAID FOR 2012-$452,789.62
5) Vian Construction Company—Payout#7--2012 Water Main Project-$73,390.81
6) DuPage Water Commission- December,2012-$202,831.22
�A
B. Approval of Payroll for Pay Period Ending January:5,2013 -$684,734.44 : ...................................... Authorized
C. Community Development Referrals--NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts Authorized
1) Golf Course Maintenance Equipment............................................................................................
2) Golf Course Commodities..............................................................................................................
3) Fire and Police Testing Ser vices........................ ...........................................................................
4) Telephone System..........................................................................................................................
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions Passed
1) ORDINANCE 2013-BD-OBI-ICVC-G-990,An Ordinance Amending Sections 2-5-2A and 2-
5-3B of the Village Code of the Village of Oak Brook Relating to the Hotel,Convention and
VisitorsCommittee........................................................................................................................
2) ORDINANCE 2013-SC-EX-G-991,An Ordinance Adoption a Comprehensive Amendment
to Title 12,Entitled,"Recreational Facilities",of the Village Code of the Village of Oak
Brook, Illinois................................................................................................................................
3) Resolution 2013-SC-AG-EX-R-1224,A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club,Inc.to Allow the Use of a Sports Core Soccer Fields...............................................
4) ORDINANCE 2013-ZO-TA-G-989,An Ordinance Approving Text Amendments to
Prospectively Regulate Cemeteries and Cemetery Structures in the Zoning Ordinance of the
Villageof Oak Brook.....................................................................................................................
G. Monthly Treasurer's Report—December 31,2012............................................................................... Approved
H. 2012 Fourth Quarter Hotel/Motel Tax Receipts...................... ..................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.2. Rathje&Woodward, LLC—Legal Services—December,2012-$5,833.33 Approved
8. BOARD&COMMISSION RECOMMENDATIONS
A. Murphy-3324 Roslyn Road—Map Amendment....... ......................................................................... Approved
B. Senese—Re-subdivision—3324 Roslyn Road—Final Plat................................................................... Approved
9, UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) ORDINANCE 2013-ZO-V-EX-S-1361,An Ordinance Granting an Amendment to Ordinance Removed
S-1084 Regarding the Use of the Lights on Field 11 at 1450 Forest Gate Road in the Village of
rOak Brook......................................................................................................................................
10, ACTIVE BUSINESS
BOT FINAL ACTION—January 22,2013 Page 2
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) RESOLUTION 2013-LY-PG-R-1225,A Resolution Approving the Waiver of Competitive Passed
Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors.......... (3 motions)
2) RESOLUTION 2013-SC-GOLF-PG-R-1226,A Resolution Approving the Waiver of Passed
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale...................
3) RESOLUTION 2013-GIS-AG-EX I-R-1223,A Resolution Approving the Waiver of Passed
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ayres Associates,Inc. to Update the Village's Planimetric
MappingDatabase .........................................................................................................................
C. Sports Core Referendum Update........................................................................................................... Update Only
D. Risk Management Insurance Premium.................................................................................................. Approved
E. Legal Bills Committee Report............................................................................................................... Approved
F. Update—Sheriff's Law Enforcement Program(SLEP)........................................................................ Update Only
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURNMENT .................................................................................................................................... 11:29 p.m.
BOT FINAL ACTION—January 22,2013 Page 3