Final Action - 12/11/2012 - Board of Trustees 4CTION
FIMBOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
December 11,2012
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ....................................................................................................................................... 7:03 p.m.
2. ROLL CALL ....................................................................................................................................... Abst Trst
Zannis
3. PUBLIC HEARING—PROPOSED 2013 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the
Village of Oak Brook for the twelve-month calendar year commencing January 1,2013 and ending
December 31,2013. The Village welcomes your comments at the December 11,2012 meeting on the
Proposed 2013 Municipal Budget..................................................................................................................... Discussion
4. PRESIDENT'S OPENING COMMENTS
5. RESIDENT/VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of November 12,2012....................................................................... Passed
B. Regular Board of Trustees Meeting of November 13,2012...................................................................... Passed
w/amndts
C. Regular Board of Trustees Meeting of November 27,2012...................................................................... Passed
D. Executive Meeting Minutes of November 13,2012................................................................................... Passed
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending December 7,2012-$1,426,708.83................................................ Authorized
Significant Items included in Above:
1) Ancel, Glink,Diamond,Bush,DiCianni&Krafthefer,P.C.—Legal Services—November,2012
-$2,438.73 (FY 12—YTD-$99,979.07)........................................................................................... Authorized
2) Holland&Knight LLP—Legal Services—November,2012-$29,249.46
(FYI 2—YTD-$196,291.64)............................................................................................................ Removed
TOTAL LEGAL BILLS PAID FOR 2012-$426,345.65
3) Vian Construction—Payout 46—2012 Water Main Project-$162,755.33 ...................................... Removed
4) J.A.Johnson Paving Co.—Payout#4&Final—2012 Paving Project-$20,321.87......................... Authorized
5) DuPage Water Commission-October,2012-$245,200.82 ............................................................. Authorized
B. Approval of Payroll for Pay Period Ending November 24,2012-$611,333.37..................................... Approved
C. Community Development Referrals
1) Referral—Village of Oak Brook—Text Amendment to the Zoning Ordinance-Cannabis
Dispensaries and Related Facilities................................................................................................... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Fire Station 2—Heating,Ventilations,and Air Conditioning Replacement...................................... Authorized
E. Budget Adjustments
1) Sports Core Department.................................................................................................................... Approved
2) Fire Department................................................................................................................................. Approved
F. Ordinances&Resolutions
1) ORDINANCE 2012-BU-SC-S-1358, An Ordinance Authorizing a Loan to the Sports Core
Fund ....................................................................................................................................... Passed
2) ORDINANCE 2012-TX-UT-G-987,An Ordinance Further Amending Ordinance G-470
Establishing a Utility Tax Within the Village of Oak Brook, Illinois............................................... Passed
3) RESOLUTION 2012-VC-DOCIMG-AG-EX-R-1219,A Resolution Accepting a Proposal and
Authorizing the Execution of an Agreement with Microsystems,Inc.for Document Imaging,
Storage,and Destruction Services..................................................................................................... Passed
4) ORDINANCE 2012-ZO-V-EX-S-1360,An Ordinance Granting Variations from Certain
Provisions of Sections 13-11-10 and 13-14 of the Title 13 ("Zoning Regulations")of the Village
of Oak Brook Relative to Wall Signs for the Properties at 2200 and 2222 Kensington Court in
theVillage of Oak Brook,Illinois..................................................................................................... Passed
5) RESOLUTION 2012-ENG-STRTS-AG-EX-R-1216,A Resolution Approving and Authorizing
a Professional Services Agreement By and Between the Village of Oak Brook and Christopher
B. Burke Engineering,LTD for Design Services Related to the 2013 Street Improvement
Project ....................................................................................................................................... Passed
6) RESOLUTION 2012-GL-HB30-R-1217,A Resolution Regarding Zoning Restrictions on
Cannabis Dispensaries and Related Facilities.................................................................................... Passed
7) RESOLUTION 2012-ITECH-GIS-AG-EX-R-1218,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Municipal GIS Partners,Inc.to Provide GIS Support Services.............. Passed
G. Scavenger License.................................................................................................................................... Approved
H. Monthly Treasurer's Report—October 31,2012...................................................................................... Approved
BOT AGENDA Page 2
I. Year End Bill Payment............................................................................................................................. Authorized
J. Automated Meter Reading System—System Monitoring and Hardware, Software Maintenance
AgreementAutomatic Renewal................................................................................................................ Approved
8. ITEMS REMOVED FROM CONSENT AGENDA
7.A.2) Holland&Knight LLP—Legal Services—November,2012-$29,249.46
(FYI 2—YTD-$196,291.64)............................................................................................................ Authorized
7.A.3) Vian Construction—Payout 46—2012 Water Main Project-$162,755.33 ...................................... Authorized
9. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
10. UNFINISHED BUSINESS
A. Village of Oak Brook-Cemetery Regulations—Text Amendment ........................................................ Passed as
revised
11. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) ORDINANCE 2012-BU-EX-S-1357,An Ordinance Adopting the Budget of the Village of Oak
Brookfor 2013 .................................................................................................................................. Passed
2) RESOLUTION 2012-PED-ACCESS-AG-EX-R-1220,A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Passed w/
Hitchcock Design Group for Design Services Related to the Pedestrian Access Project.................. Limit of
$69,350
3) ORDINANCE 2012-PSTN-COMP-SAP-EX-S-1359,An Ordinance Approving the 2013
Position Classification, Salary Plan,and Salary Administration Policy for Employees of the
Village of Oak Brook,Illinois and ORDINANCE 2012-PL-PD-FD-G-988,An Ordinance Passed w/
Amending the Oak Brook Village Code to Set Special Detail Rates for Police and Fire Services... amndmts
C. Award of Contracts—NONE AT THIS TIME
12. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
13. ADJOURN TO CLOSED SESSION For the purpose of discussing(1)Collective Negotiating Matters,
(2)the compensation,discipline,performance,or dismissal of specific employees of the public body,(3) 9:39 p.m.
criminal investigations,when discussed by a public body and(4)minutes of meetings lawfully closed Trst ZanniE
under this act matters pursuant to Section 2c(2),2c(1),2c(14),and Section 2c(21)of the Illinois Open Arr for
MeetingsAct,respectively................................................................................................................................ Clsd
Session
BOT AGENDA Page 3
14. ADJOURNMENT ....................................................................................................................................... 12:1 p.m.
BOT AGENDA Page 4