Final Action - 10/09/2012 - Board of Trustees FIMAL A criox
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
October 9,2012
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved. 7:04 p.m.
1. CALL TO ORDER ............................................................
2. ROLL CALL .......................................................................
.......................................
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 25,2012................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 5,2012-$826,624.82................................................... Authorized
Significant Items included in Above: Authorized
I) Holland&Knight,LLP—Legal Services—August,2012-$13,792.31 ....................
(FY 12—YTD-$113,988.60) Authorized
2) Seyfarth,Shaw,LLP—Legal Services—August&September,2012-$5,511.61.............
(FYI2—YTD-$79,268.84) ... Authorized
TOTAL LEGAL BILLS PAID FOR 2012-$320,438.b8................................................ Authorized
3) J.A.Johnson Paving Co.—Payout#3—2012 Paving Project-$244,832.42........................•• "' Authorized
4) Vian Construction—Payout#5—2012 Water Main Project-$225,886.88...................................
Approved
B. Approval of Payroll for Pay Period Ending September 29,2012-$699,884.64................................... pp'oved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
Authorized
1} Pyrotechnics .....................................................................
..............................................
E. Budget Adjustments—NONE AT THIS TIME
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F. Ordinances&Resolutions
1) ORDINANCE 2012-LY-EX-S-1352,An Ordinance Adopting a Revision to the Library Passed
Meeting Room and Quiet Study Rooms Policy.............................................................................
2) ORDINANCE 2012-PP-S-1353,An Ordinance Authorizing the Sale by Auction or Broker or Passed
Donation of Certain Items of Personal Property Owned by the Village of Oak Brook..................
3) RESOLUTION 2012-DUCOMM-AG-EX-R-1206, A Resolution Approving and Authorizing Passed
a Memorandum of Understanding By and Between the Village of Oak Brook and the Du Page
Public Safety Communication Cooperative Regarding Alarm Monitoring....................................
4) RESOLUTION 2012-ADHOC-ENHANCE-CMTE-R-1207,A Resolution Amending Passed
Resolution R-1191 to allow for the Appointment of Co-Chairs to the Village Ad Hoc
Residential Enhancement Committee............................................................................................
7. ITEMS REMOVED FROM CONSENT AGENDA None
8. BOARD&COMMISSION RECOMMENDATIONS
A. Final Plat of Tracey Parrillo Trust Consolidation—8 and 10 Gateway Court—Final Plat of Concurred
Consolidation ....................................................................................................................................
9. UNFINISHED BUSINESS—NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Ad-Hoc Residential Enhancement Committee............................................................................... Confirmed
2) Discussion of Vacant Board of Fire&Police Commissioners Appointment—John Pircon.......... Discussed
3) Board of Fire&Police Commissioners......................................................................................... Failed
B. Ordinances&Resolutions—NONE AT THIS TIME
C. Award of Contracts
1) Units 601—Public Works Utility Truck(2013 Ford F450 XL 4X4 DRW Chassis Cab)— Awarded
Purchase Order issued in the amount$60,277.00 to Currie Motors,Frankfort,Illinois.................
D. Directory Sign/Jorie and Kensington.................................................................................................... Approved
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)pending,probable,or imminent 8:38 p.m.
litigation matters,(2)to consider the following sale or lease of property owned by the public body,and
(3)minutes of meetings lawfully closed under this act pursuant to section 2c(I 1),2c(6),and 2c(21)of
the Illinois Open Meetings Act,respectively.................................................................................................
13. ADJOURNMENT .................................................................................................................................... 9:09 P.M.
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