Final Action - 08/14/2012 - Board of Trustees TI
FINAL p BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
August 14,2012
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ....................................................................................................................................... 7:03 P.M.
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
A. Proclamation-India and Pakistan-65`h Anniversary of Their Independence Day................................... Proclaimed
B. Presentation—Website Transparency........................................................................................................ Presented
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of July 23,2012................................................................................. Approved
B. Regular Board of Trustees Meeting of July 24,2012................................................................................. Approved
w/Admndt:
C. Executive Meeting Minutes of July 10,2012............................................................................................. Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending August 10,2012-$795,337.70...................................................... Authorized
Significant Items included in Above:
1) Holland&Knight,LLP—Legal Services—May,2012-$12,874.69
(FY12—YTD-$76,582.79).............................................................................................................. Authorized
2) Rathje&Woodward,LLC—Legal Services—June,2012-$3,333.33
(FY12—YTD-$23,752.77).............................................................................................................. Authorized
TOTAL LEGAL BILLS PAID FOR 2012-$239,838.55
3) Christopher B.Burke—Payout#3—2012 Paving Project Construction Services-$49,848.62 Authorized
4) James J.Benes&Associates—Payout#4—2012 Water Main Project Const. Svc.-$ 17,656.17 Authorized
B. Approval of Payroll for:
1) For Pay Period Ending July 21,2012-$732,773.66......................................................................... Approved
2) For Pay Period Ending August 4,2012-$701,778.72...................................................................... Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Locker Replacement Authorized
2) Fuel Dispensing System Authorized
3) Hotel Marketing Campaign Authorized
4) Carpet Installation Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) ORDINANCE 2012-FI-EX I-S-1344,An Ordinance Amending the Investment Policy for the
Village of Oak Brook,Illinois Passed
2) ORDINANCE 2012-ZO-TA-G-977,An Ordinance Amending Section 13-3-5 of the Oak Brook
Zoning Ordinance to Make the Setback Requirements Along Certain Sections of 22"d Street,
Oak Brook Road(31"Street),and York Road Consistent with Other Properties Located Within Passed
i"*N the Same Zoning Districts
3) RESOLUTION 2012-EASE-FCWRD-EX I-R-1193,A Resolution Approving and Authorizing
the Execution of a Permanent and Access Easement and a Temporary Easement in Relation to a
Sanitary Lift Station(Flagg Creek Water Reclamation District) Passed
G. August Month End Bill Payment.............................................................................................................. Approved
H. Brittwood Creek Subdivision—Third Extension of Completion Date..................................................... Removed
I 2012 Water Main Replacement Project—Parts of York Woods Subdivision Change Order#2.............. Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.H. Brittwood Creek Subdivision—Third Extension of Completion Date..................................................... Authorized
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. Pinstripes—Fence Request ...................................................................................................................... Approved
B. Cemetery Regulation Issues Approved
w/Admndt:
C. SLEP Investigation Update Authorized
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
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B. Ordinances&Resolutions-NONE AT THIS TIME
C. Award of Contracts—NONE AT THIS TIME
D. IRMA Presentation—Public Official Liability Coverage Presented
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,. For the purpose of discussing(1)setting of a price for sale or lease
of property owned by the public body,(2)collective negotiating matters,(3)pending,probable,or
imminent litigation matters,and(4)minutes of meetings lawfully closed under this act pursuant to section
2c(6),2c(2),2c(11), and 2c(21)of the Illinois open meetings act,respectively............................................... 11:00 P.M.
13. ADJOURNMENT ....................................................................................................................................... 12:04 A.M
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