Final Action - 02/28/2012 - Board of Trustees ((FIRST-NAME))ME)) ((1AST \TAME,))
TION mom=
FI AC
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
FEBRUARY 28,2012
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ....................................................................................................................................... 7:03 p.m.
2. ROLL CALL ....................................................................................................................................... All present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES -NONE AT THIS TIME
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending February 24,2012-$740,129.36................................................... Authorized
Significant Items included in Above:
1) Odelson&Sterk,Ltd.-Legal Services—January,2012-$4,536.39 (FY12—YTD-$4,536.39)
2) Ancel,Glink,Diamond,Bush,DiCianni&Krafthefer, P.C.—Legal Services—January,2012-
$3,351.25 (FY12—YTD-$3,351.25)
3) Hervas,Condon&Bersani,P.C. -Legal Services-January,2012-$4,656.24(FY12—YTD-
$4,656.24)
4) Rathje&Woodward,LLC—Legal Services—January,2012-$3,336.30(FY12—YTD-
$3,336.30)
5) Martam Construction—Payout#5—2011 Water Main Replacement-$239,257.40
6) Christopher B. Burke Engineering,Ltd—Payout#3—2012 Paving Project-$25,210.00
7) DuPage Water Commission—January 31,2012-$203,493.85
B. Approval of Payroll for Pay Period Ending February 18,2012-$631,016.97......................................... Authorized
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts: -NONE AT THIS TIME
,•� E. Budget Adjustments—NONE AT THIS TIME
Cm
F. Ordinances&Resolutions
1) RESOLUTION 2012-SC-GOLF-PG-R-1160,A Resolution Approving and Authorizing the
Execution of a Contract By and Between the Village of Oak Brook and E-Z-GO Textron,Inc. in
Regard to the Replacement of Golf Cars........................................................................................... Passed
2) ORDINANCE 2012-ZO-PUD-EX-S-1328,An Ordinance Approving a Planned Development—
Sears,Roebuck and Co.—Pinstripes—7 Oakbrook Center ........................... Passed
3) RESOLUTION 2012-MRKTG-AG-EXI-R-1158,A Resolution Approving and Authorizing the
Execution of a Retainer Fee Services Agreement for Advertising and Marketing Services By
and Between the Village of Oak Brook and Point B Communications............................................. Removed
4) RESOLUTION 2012-IDOT-PERMITS-R-1155,A Resolution Concerning Construction on
StateHighways.................................................................................................................................. Passed
5) RESOLUTION 2012-TASTE-AG-EX I-R-1157,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ravenswood Event Services to Provide Event Planning Services for
theTaste of Oak Brook 2012 ............................................................................................................ Removed
6) ORDINANCE 2012-PD-OF-G-965,An Ordinance Amending Ordinance G-875 which
Provided for the Impoundment of Motor Vehicles Used in Connection with Illegal Activities
7) ORDINANCE 2012-PG-CNTRCTS-G-966,An Ordinance Amending Section 1-7-4 of the Oak
Brook Village Code Amending the Publication and Notice Requirements for Commodities,
Services and Construction Contracts................................................................................................. Passed
8) RESOLUTION 2012-ENG-AG-EX I-R-1156,A Resolution Approving and Authorizing the
Execution of a Professional Services Agreement for Phase III Engineering Services in Relation
to the 22°a Street Beautification Project By and Between the Village of Oak Brook and
Engineering Resource Associates,Inc. ............................................................................................. Passed
9) RESOLUTION 2012-DUMM-LP-R-1154,A Resolution Adopting the 2012 Legislative
Positions and Priorities of the DuPage Mayors and Managers Conference....................................... Passed
10) RESOLUTION 2012-GIS-AG-EX I-R-1159,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ayres Associates,Inc.to Provide Aerial Mapping Services................... Passed
G. Award of Contracts
1) Golf Commodities............................................................................................................................. Awarded
2) Unit 413-12—Golf Course Maintenance Mower Replacement.......................................................... Awarded
H. Monthly Treasurer's Report—January 31,2012...................................................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
F. 3. RESOLUTION 2012-MRKTG-AG-EX I-R-1158,A Resolution Approving and Authorizing the
Execution of a Retainer Fee Services Agreement for Advertising and Marketing Services By and
Between the Village of Oak Brook and Point B Communications...................................................... Passed
r� 5. RESOLUTION 2012-TASTE-AG-EXI-R-1157,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ravenswood Event Services to Provide Event Planning Services for
the Taste of Oak Brook 2012.............................................................................................................. Passed
BOT AGENDA Page 2
8. BOARD&COMMISSION RECOMMENDATIONS
A. Ziesemer—94 Breakenridge Farm—Variation—Side Yard Setback....................................................... Concurred
9. UNFINISHED BUSINESS—NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions—NONE AT THIS TIME
C. Award of Contracts—NONE AT THIS TIME
D. 2012 Hotel Marketing Plan....................................................................................................................... Passed
E. Authorization to Hire Firefighter/Paramedic............................................................................................ Approved
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village President
12. ADJOURN TO CLOSED SESSION For the purpose of discussing(1)Security,(2)collective negotiating
matters,(3)pending,probable,or imminent litigation matters,and(4)minutes of meetings lawfully closed
under this act pursuant to section 2c(8),2c(2),2c(11),and 2c(21)of the Illinois open meetings act,
respectively ................................................................................I........................... 8:02 p.m.
13. ADJOURNMENT ....................................................................................................................................... 9:39 p.m.
BOT AGENDA Page 3