Final Action - 10/25/2011 - Board of Trustees ((FIRST-NAME?)) (4,AS'I' \TAME))
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FINAL TI AC
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
October 25,2011
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ..................................................................................................................................... 7:02 p.m.
2. ROLL CALL ..................................................................................................................................... All Present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 27,2011.................................................................... Approved
B. Special Board of Trustees Meeting of October 18,2011 ......................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 21,2011 -$1,080,349.87............................................... Authorized
Significant Items included in Above:
1) Hervas,Condon&Bersani,P.C. -Legal Services—August,2011 -$2,493.04
2) Holland&Knight,LLP—Legal Services—July,2011 -$17,793.16
3) DuPage Water Commission- September,2011 -$246,601.03
4) DuPage Convention&Visitors Bureau—20%of I%Quarterly Dues—July,August,&
September,2011 -$15,270.85...............................................................................I......................... Removed
5) James D. Fiala Paving—P.O.#2—2011 Misc. Paving Project-$362,650.82
6) PirTano Construction—P.O.#12&Final—2010 Water Main Replacement-$19,265.86
B. Approval of Payroll for Pay Period Ending October 15,2011 -$623,941.21 ........................................ Authorized
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE AT THIS TIME
�--� E. Budget Adjustments
1 ry�
1) Police—Field Services to Investigations......................................................................................... Approved
F. Ordinances&Resolutions
1) RESOLUTION 2011-IGA-DUP-EXI-R-1132,A Resolution Approving an Intergovernmental
Agreement Providing for the Sale of Water by the Village of Oak Brook to the County of
DuPage ..................................................................................................................................... Passed
2) RESOLUTION 2011-AG-R-1133,A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and Aramark Uniform Services to
Provide Public Works Uniform Services......................................................................................... Passed
3) RESOLUTION 2011-AG-R-1134,A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and F.E.Moran,Inc.to Replace the
Heating and Ventilation Systems at the Village Police Department Gun Range............................. Passed
4) RESOLUTION 2011-AG-R-1135,A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and DCG Roofing Solutions,Inc.to
Replacethe Roof at Well House#6................................................................................................. Passed
5) RESOLUTION 2011-EASE-FCWRD-EXI-R-1137,A Resolution Approving and Authorizing
the Execution of a Permanent Non-Exclusive Easement(Flagg Creek Water Reclamation
District) ..................................................................................................................................... Passed
6) RESOLUTION 2011-AG-DUCOMM-EXI-R-1138,A Resolution Approving the Village of
Oak Brook's Participation in the DuPage Public Safety Communication Cooperative
("DU-COMM")and Authorizing Execution of DU-COMM'S Joint Public Safety
Communications System Agreement.............................................................................................. Passed
G. Monthly Treasurer's Report—September 30,2011................................................................................ Approved
H. 2011 Third Quarter Hotel/Motel Tax Receipts....................................................................................... Approved
I. Building Security—Village's Proximity Card Access System............................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.4) DuPage Convention&Visitors Bureau—20%of 1%Quarterly Dues—July,August,&
September,2011 -$15,270.85........................................................................................................... Authorized
8. BOARD&COMMISSION RECOMMENDATIONS
A. Fullersburg Historic Foundation—Text Amendment—Amend Chapter 8 to Allow the Concurred
Reconstruction of Historically Significant Structures............................................................................. w/amnd
9. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) RESOLUTION 2011-AG-EXI-R-1136,A Resolution Approving and Authorizing the
Execution of a Power supply Agreement By and Between the Village of Oak Brook and
Integrys energy Services,Inc. for the Village's Electricity Aggregation Program.......................... Passed
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Chief of Police.................................................................................................................................. Approved
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A) RESOLUTION 2011-PL-AG-EXI-R-1139,A Resolution Approving and Authorizing the
Execution of the Chief of Police Employment Agreement Between the Village of Oak
Brookand the Appointee........................................................................................................... Passed
2) Police Pension Fund.......................................................................................................................... Approved
3) Library Commission ........................................................................................................................ Approved
B. Ordinances&Resolutions—NONE AT THIS TIME
C. Award of Contracts—NONE AT THIS TIME
D. DuPage Convention and Visitors Bureau Presentation........................................................................... Presented
E. Polo Update ..................................................................................................................................... Approved/
w/staff
directed
F. Geographical Information System(GIS)Update.................................................................................... Updated
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk .....................................................................................................................................
C. Trustees
D. Village President
12. ADJOURN TO CLOSED SESSION for the purpose of discussing(1)litigation and (2)personnel and
legal counsel matters,pursuant to Section 2c(11)and Section 2c(l)of the Illinois Open Meetings Act
respectively......................................................................................................................................... 10:17 p.m.
13. ADJOURNMENT ..................................................................................................................................... 10:57 p.m.
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