Final Action - 06/14/2011 - Board of Trustees ON
((FIRST-NAME,)) 4AST-NAM14,
ACT I
FI L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
June 14,2011
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:02 p.m.
.......................................................................................................................................
2. ROLL CALL ....................................................................................................................................... All Present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 10,2011................................................................................ Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending June 10,2011 -$2,304,184.19....................................................... Authorized
Significant Items included in Above:
1) Seyfarth Shaw, LLP—Legal Services—April,2011 -$487.50
2) Illinois State Toll Highway—Payout#3—I88(York to Route 83)-$1,670,000.00
3) Martam Construction—Payout#1 —2011 Water Main Replacement Project-$150,436.26
4) Christopher B.Burke Engineering—Payout#2—2011 Paving Project—Design-$23,037.47
5) Fire Service,Inc.—Payout#1 —Refurbishment of Ladder Truck-$64,000.00
B. Approval of Payroll for Pay Period Ending May 28,2011 -$627,309.21................................................ Authorized
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2011 Miscellaneous Paving Project................................................................................................... Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) Ordinance 2011-PW-WPA-EX2-S-1312,An Ordinance Adopting the Prevailing Wage
Standards for the Village of Oak Brook,Illinois............................................................................... Passed
2) Ordinance 2011-LY-EXI-S-1313,An Ordinance Readopting and Amending the Reference
Policy for the Oak Brook Public Library........................................................................................... Passed
3) Resolution 2011-AG-EXI-R-1103,A Resolution Approving and Authorizing the Execution of
an Indemnification and Sponsorship Agreement By and Between the Village of Oak Brook and
McDonald's Corporation................................................................................................................... Passed
G. Award of Contracts—NONE AT THIS TIME
H. 2011 Miscellaneous Paving Project- Local Agency/State Agreement ................................................... Approved
1. 2011 Miscellaneous Paving Project—Motor Fuel Tax Resolution........................................................... Approved
J. DuPage Mayors and Managers Conference 2011-2012 Membership Dues and Annual Debt Service
Assessment ....................................................................................................................................... Approved
K. Health Insurance....................................................................................................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. 2010 Water Main Replacement Project—35"'Street(Meyer Rd.to Cass Ct.)—North Half of Timber
Trails Subdivision—Change Order#6 and#7.......................................................................................... Approved
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Oak Brook Board of Fire&Police Commissioners............................................................................ Moved to
Closed
B. Ordinances&Resolutions
1) Resolution 2011-GL-CWE-R-1105,A Resolution Urging the Governor to Modify Smart Grid
Bill ..................................................................................................................I.................... Approved
2) Ordinance 2011-GL-ELEC-S-1314,An Ordinance Authorizing an Electricity Aggregation
Program Pursuant to the Illinois Power Agency Act......................................................................... Approved
3) Resolution 2011-GL-FED-EX2-R-1106,A Resolution Opposing the Change in Congressional
RepresentationMaps ........................................................................................................................ Approved
C. Award of Contracts
1) Resolution 2011-AG-EXI-R-1104,A Resolution Approving and Authorizing the Execution of a
Agreement Between Paramedic Services of Illinois,Inc. and the Village of Oak Brook................... Approved
D. Historical Society Update......................................................................................................................... Updated
E. 2010 Comprehensive Annual Financial Report and Management Letter ................................................ Presented
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F. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Request for Proposal Authorization—Legal Services—Prosecution................................................. Authorized
2) Request for Proposal Authorization-Soundwall Effectiveness Study.............................................. Authorized
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village President
12. ADJOURN TO CLOSED MEETING--For the purpose of discussing(1)litigation and(2)personnel and
legal counsel matters pursuant to Section 2c(11)and Section 2c(1)of the Illinois Open Meetings Act,
respectively .................................................................................................. 8:29 p.m.
RECONVENE ....................................................................................................................................... 11:12 P.M.
13. LIBRARY STAFFING.................................................................................................................................... Option#3
Approved
OAK BROOK BOARD OF FIRE&POLICE COMMISSIONERS................................................................ Approved
14. ADJOURNMENT ....................................................................................................................................... 11:21 p.m.
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((FIRST-NAME)) «LAST \TAME?»
I ON FI ACT L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
May 24,2011
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:03 p.m.
.......................................................................................................................................
2. ROLL CALL ....................................................................................................................................... All Present
Manzo arr
at 7:09 p.m
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of April 26,2011............................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending May 20,2011 -$597,061.50.......................................................... Authorized
Significant Items included in Above:
1) Clark,Baird, Smith,LLP—Legal Services—April,2011 -$157.50
2) Hervas,Condon& Bersani,P.C. -Legal Services-April,2011 -$1,795.74.................................... Removed
3) DuPage Water Commission-April,2011 -$146,633.79
B. Approval of Payroll: ................................................................................................................................ Authorized
1) For Pay Period Ending May 14,2011 -$654,256.00
2) For Special Fire Retro Payroll May 16,2011 -$712,120.36
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
E. Budget Adjustments
1) Police Management to Police Investigations..................................................................................... Approved
F. Ordinances&Resolutions
1) Ordinance 2011-BU-S-1311,An Ordinance Amending the 2011 Budget......................................... Removed
G. Award of Contract
1) Old Butler School East End Wall Repair Project.............................................................................. Passed
H. Trustee Liaison Assignment..................................................................................................................... Passed
I. Monthly Treasurer's Report—April 30, 2011 .......................................................................I................. Passed
J. Village Manager's Purchasing Authority................................................................................................. Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
1) Hervas,Condon&Bersani,P.C. -Legal Services-April,2011 -$1,795.74.................................... Authorized
2) Old Butler School East End Wall Repair Project.............................................................................. Passed
8. BOARD&COMMISSION RECOMMENDATIONS
9. UNFINISHED BUSINESS
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Oak Brook Hotel,Convention&Visitors Committee........................................................................ Confirmed
B. Ordinances&Resolutions
1) Resolution 2011-LG-R-1100,A Resolution Opposing Reduction of Local Government
Distributive Fund In Relation to State Collected Revenues Due Municipalities............................... Passed
2) Resolution 2011-AG-EXI-R-1102,A Resolution Approving and Authorizing the Execution of
the First Amendment to the Lobbying Services Agreement Between the Village of Oak Brook,
Thomson Consulting,LLC and Robert S.Molaro&Associates....................................................... Passed
C. Award of Contracts
D. Taste of Oak Brook Discussion................................................................................................................ Discussed
E. Evaluation of a Proposal to Discount Bath&Tennis Club Membership Rates—Discussion.................. Discussed
F. Health Insurance Renewal—Discussion................................................................................................... Approved
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
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D. Village President
12. ADJOURN TO CLOSED SESSION To consider the appointment,employment,compensation,
discipline,performance,or dismissal of specific employees of the public body or legal counsel for the
public body, including hearing testimony on a complaint lodged against an employee of the public body
or against legal counsel for the public body to determine its validity(2c1),the purchase or lease of real
property for the use of the public body,including meetings held for the purpose of discussing
whether a particular parcel should be acquired(2c5)and to consider litigation,when an action
against,affecting or on behalf of the particular public body has been filed and is pending before a
court or administrative tribunal,or when the public body finds that an action is probable or
imminent,in which case the basis for the finding shall be recorded and entered into the minutes of
the closed meeting(2c11)................................................................................................ 9:27 p.m.
13. RECONVENE ....................................................................................................................................... 11:41 p.m.
14. RESOLUTION R-1101-LARSON'S PROFESSIONAL SERVICE CONTRACT......................................... Approved
15. POLICE CHIEF HIRING PROCESS............................................................................................................... Approved
16. ADJOURNMENT ....................................................................................................................................... 11:45 p.m.
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