Final Action - 01/12/2010 - Board of Trustees 1100K
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FINALAC BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 12,2010
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:04 p.m.
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
A. Oak Brook 1/2 Marathon Presentation
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of June 23,2009.............................................................................. Removed
B. Regular Board of Trustees Meeting of July 28,2009............................................................................... Removed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable ................................................................................................................................... Approved
1) Ratification of Period Ending December 30,2009-$ 837,080.35
Significant Items included in Above:
a. Legal Bills
1) Hervas, Condon&Bersani,P.C.—Legal Services—November,2009-$39.00
2) Odelson&Odelson&Sterk,Ltd.—Legal Services-November,2009-$27,891.25
b. James J.Benes&Associates, Inc.—Payout#6-Timber Trails—W.M.Design-$17,188.91
c. DuPage Water Commission—November,2009-$120,914.22
d. McGrath consulting Group Inc.—Consulting Services for Fire Dept. Study-$14,200.00
e. K-Five Construction—P.O.44 and Final 2009 Paving-$1,000.00
2) Period Ending January 8,2010-$317,179.83
B. Approval of Payroll
1) Pay Period Ending December 12,2009-$706,783.46................................................... Approved
2) Pay Period Ending December 26,2009-$648,742.91................................................... Approved
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2010 Water Main Replacement Project—356 Street(Meyers Rd.to Cass Ct.)—North Half of
Timber Trails Subdivision............................................................................................................... Authorized
2) Golf Course Maintenance Equipment.............................................................................................. Authorized
3) Golf Course Commodities............................................................................................................... Authorized
E. Budget Adjustments
F. Ordinances&Resolutions
1) Ordinance 2010-LC-AL-G-913,An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of Oak Brook,Illinois Relative to the Number of Authorized
LiquorLicense................................................................................................................................. Passed
2) York road Development Partners,LLC-1800, 1802 and 1806 York Road—Map Amendment-
Text Amendment-Special Use-Variation in Order to Construct a Medical Office Building........... Passed
a. Ordinance 2010-ZO-TA-G-914,An Ordinance Amending Section 13-10E-2 of the
Zoning Ordinance to Permit Medical Offices as a Special Use in the 0-4 District.......... Passed
b. Ordinance 2010-ZO-MA-EXI-S-1274,An Ordinance Rezoning and Granting a Map
Amendment on the Property commonly Known as 1800, 1802 and 1806 York Road in
the Village of Oak Brook............................................................................ Passed
c. Ordinance 2010-ZO-MA-EXI-S-1275,An Ordinance Approving a Special Use and
Variations for Development of a Medical Office Building on the Property Commonly
Known as 1800, 1802 and 1806 York Road in the Village of Oak Brook.................... Passed
3) Ordinance 2010-ZO-TA-G-915,An Ordinance Amending Sections 13-7-313, 13-7A.2, 13-
7).2, 13-7C.2 and 13-713.2 of the Zoning Ordinance...................................................................... Passed
4) Ordinance 2010-ZO-TA-G-916,An Ordinance Approving A Text Amendment to Chapter 11
(Sign regulations)of the Zoning Ordinance of the Village of Oak Brook....................................... Passed
G. Monthly Treasurer's Report—November 30,2009................................................................................ Approved
H. Proposed 2010 Salary Plan and Salary Administration Policy............................................................... Removed
1. 22"d Street(Butterfield Road—Route 83)Water Main Relocation Professional Services Agreement... Approved
J. Professional Services Agreement with James J. Benes Inc. for Construction Engineering for the
2010 Water Main Replacement Project.................................................................................................. Approved
K. Golf Merchandise for Resale.................................................................................................................. Approved
L. Sports Core Field 3 Usage—Eclipse Select Spring Classic Agreement................................................. Approved
M. Appointment of Village of Oak Brook's Illinois Freedom of Information Act Officers ........................ Approved
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7. ITEMS REMOVED FROM CONSENT AGENDA
6.H.Proposed 2010 Salary Plan and Salary Administration Pol icy................................................................. Approved
8. BOARD&COMMISSION RECOMMENDATIONS
9. UNFINISHED BUSINESS
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Administrative Hearing Officer RFQ.............................................................................................. Approved
B. Ordinances&Resolutions
1) Ordinance 2010-SC-EXI-G-917,An Ordinance Adopting a Comprehensive Amendment to Title
12,Entitled,"Recreational Facilities",of the Village Code of the Village of Oak Brook,Illinois..... Approved
C. Award of Contracts
1. Library Books(Adult and Youth),Audio Books,DVDs,CDs and other Audio visual Materials.. Approved
D. Village/Park District Partnership............................................................................................................ Approved
E. Rasmussen College/Oak Brook Regency Towers Incentives................................................................. Approved
F. Hotel Incentive Program......................................................................................................................... Approved
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village President
ADJOURN TO CLOSED SESSION To consider the appointment,employment,compensation,
discipline,performance, or dismissal of specific employees of the public body or legal counsel for the
public body, including hearing testimony on a complaint lodged against an employee of the public body
or against legal counsel for the public body to determine its validity(2c I),to discuss collective
negotiating matters between the public body and its employees or their representatives,or deliberations
concerning salary schedules for one or more classes of employees(2c2)and The purchase or lease of
real property for use of the public body, including meetings held for the purpose of discussion whether a
particular parcel should be acquired(2c5)............................................................................ 8:41 p.m.
12. ADJOURNMENT ..................................................................................................................................... 11:12 p.m.
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