Final Action - 12/09/2008 - Board of Trustees BOOK
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ACTION FI L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
December 9,2008
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:32 p.m.
2. ROLL CALL All present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 5,2008-$665,265.90 Approved
Significant Items included in Above:
1) Trine Construction Corporation—Payout#8 and Final—Westdale Gardens Water Main-
$37,627.42
2) Pir Tano Construction Company,Inc.—Payout#1 —Briarwood Water Main Replacement-
$30,766.50
3) A.Lamp Concrete Contractors,Inc.—Payout#2—2008 Water Main Project-$16,268.00
4) Value Line Publishing,Inc.—Research Center Annual Subscription-$4,300.00
5) York Road Retail West,LLC—Clearwater Project Water Main-$94,723.00
6) Seyfarth Shaw,LLP—Legal Services—October,2008-$10,598.93
B. Approval of Payroll for Pay Period Ending November 29,2008-$727,832.68 Approved
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Forestry Services Authorized
�, 2) Landscape Maintenance Services Authorized
E. Budget Adjustments Approved
1) Board of Trustees—General Equipment
2) Village Clerk—Salaries-Overtime
3) General Management—Office Supplies
4) General Management—Consulting Services
5) Legal—HMO Premiums
6) Legal—Village Attorney,Other Services,Village Prosecutor
7) Sports Core—Swimming Operations,Tennis,Polo,B&T,Golf Club,Golf Course Maint.
8) Police—Legal Services
F. Cancellation of Regularly Scheduled Committee-of-the-Whole Meeting of December 22,2008 and
the Regular Board of Trustees Meeting of December 23,2008 Cancelled
G. Approval to Pay Bills on December 30,2008 Approved
H. Westdale Gardens Water Main—Change Order#I Approved
I. Brittwood Creek Subdivision—Reduction in Subdivision Security#4 Approved
J. Approval of 2009 Oak Brook Half Marathon Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD&COMMISSION RECOMMENDATIONS
9. UNFINISHED BUSINESS
A. Confirmation of Appointments
B. Ordinances&Resolutions
C. Award of Contracts
1) Gateway Sign—22nd Street&York Road continued from November 25,2008 Deferred to
Jan. 09
10. NEW BUSINESS
A. Confirmation of Appointments
B. Ordinances&Resolutions
C. Award of Contracts
1) Automated Meter Reading System—System Monitoring and Hardware, Software, Awarded pending
Maintenance Agreement VA approval
2) Village Hall Security Camera System Deferred to
12/15
3) Fiber Optic Network Link to Village of Oak Brook Library Awarded
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D. Approval of 2009 Scavenger Licenses Approved
E. Amendment to Title 10 of the Village Code—Chapter 4 Building Regulations-Fees Directed
F. Public Works Fees and Charges and Stormwater Regulation Permit Fees Directed
11. INFORMATION&UPDATES
A. Village President
B. Village Manager
C. Village Clerk
12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on
behalf of the Village has been filed and is pending before a court or administrative tribunal,or when the
public body finds that an action is probable or imminent(2cl 1). 8:01 p.m.
13. ADJOURNMENT 9:07 p.m.
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