R-1210 - 10/23/2012 - PUBLIC WORKS - ResolutionsRESOLUTION 2012- PG- PW -BGC -R -1210
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER
TO TWIN SUPPLIES, INC., RELATED TO HIGH - EFFICIENCY LIGHTING
WHEREAS, the Village of Oak Brook ( "Village ") was pre- approved for a grant from the Illinois
Department of Commerce and Economic Opportunity ( "Grant ") to replace parking lot lights in the Butler
Government Center parking lot, located at 1200 Oak Brook Road, Oak Brook, Illinois, with high- efficiency
luminaires ( "Project "); and
WHEREAS, Twin Supplies, Inc. ( "Twin Supplies', assisted the Village in preparing the Grant
application and the Project's scope of work; and
WHEREAS, the Village must purchase necessary materials ( "Materials ") to complete the
Project; and
WHEREAS, the Village Public Works Director ( "Director") performed comparative pricing for the
Materials and determined that Twin Supplies offered lower prices than what the Village could obtain by
purchasing the Materials for the Project from the State of Illinois joint procurement bid or from the
Village's usual electrical services provider; and
WHEREAS, the Project must be completed expeditiously because Grant funds must be
expended by February 14, 2013; and
WHEREAS, the Director recommends that the Village waive competitive bidding and issue a
purchase order to Twin Supplies for the Materials in an amount not to exceed $34,911.00 ( "Purchase
Order "); and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to waive competitive bidding and
issue the Purchase Order;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for purchasing the Materials shall be, and they are hereby, waived in accordance with
Section 1 -7 -4 of the Village Municipal Code.
Section 3: Authorization of Purchase Order. The President and Board of Trustees hereby
authorize issuing the Purchase Order to Twin Supplies for the Materials.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 23rd day of October, 2012
PASSED THIS 23rd day of October, 2012.
Resolution 2012- PG- PW -BGC -R -1210
Waiver of Competitive Bidding re: High - Efficiency Lighting
Page 2 of 2
Gopal G. Lalmalani
Village President
Trustees Aktipis, Manzo, Moy, Wolin and Zannis
None
Abstain: Trustee Yusuf
ATTEST:
/ y
Y t
Charlotte K. Pruss
,�jE Village Clerk
POE OF OgKB9 Village of Oak Brook
1200 Oak Brook Road
® ® Oak Brook, IL 60523 -2255
(630) 368 -5000
www.oak- brook.org
B
300
VILLAGE OF OAK BROOK
L PUBLIC WORKS
1200 OAK BROOK ROAD
T OAK BROOK, IL 60523
0
0
TWIN SUPPLIES
1010 JORIE BLVD
SUITE 124
OAK BROOK, IL 60523
ORIGINAL Purchase Order.
Fiscal Year 2013 Page 1 of 1
Revisions 000 ' THIS NUMBER MUST APPEAR ON AI-I- INVOICES, _
PACKAGES AND SHIPPING PAPERS
order #e 20130163 -000
Expiration Date 12/31/2013
Delivery must be made within
doors of specified destination.
1 S 321
H VILLAGE OF OAK BROOK
I BUILDINGS AND GROUNDS
P' 3003 JORIE BLVD
T OAK BROOK, IL 60523
O
Vendor Phone Number
630 - 590 -5138
Vendor Fax Number
630 - 654 -2798
Requisition Number
20130229
fDelivery 'Reference
DARREN MARTENS
Date'Ordered :'
VendoRNumber
Date Required
FreightMethod/Terms
Department/Location
02/12/2013
13866
BUILDINGS AND GROUNDS
Item#
DeScription/PartNo.
Qty
UOM'
Unit Price
Extended Price '
1
PW - PARKING & BUILDING LED LIGHTS
1.0
Each
$6,777.00000
$6,777.00
(DCEO GRANT $4,776.33)
362-62200 6,777.00
Purchase Order Total
$6,777.00
PURCHASING COPY