Final Action - 03/16/2005 - Board of Trustees TIO
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FINALACBOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
MARCH 16,2005
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken, for
the benefit of Village employees, prepared by the Village Clerk's Office
on the day following the meeting. Accuracy is not guaranteed and this
information is subject to correction when the official minutes are
prepared and they are approved.
1. CALL TO ORDER
2. ROLL CALL All Present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
�-� A. Regular Board of Trustees Meeting of February 22,2005 Approved
B. Special Board of Trustees Meeting of March 2,2005 Approved
C. Special Board of Trustees Meeting of March 8,2005 Continued
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda. Approved
A. Accounts Payable for Period Ending March 4, 2005 -$300,293.96
Significant Items included in Above:
B. Approval of Payroll for Pay Period Ending February 26,2005 -$588,099.62
C. Community Development Referrals
1) Villas of Oak Brook Subdivision—Preliminary Plat and Variation to the Subdivision Regulations
-2901 Oak Brook Road,3111, 3113 and 3115 Meyers Road
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
�"� 1) Village-wide Beautification Project
2) HVAC Screening Project
3) Deicer Salt
E. Authorization to Hire,Promote or Reassign Duties of Village Employees
1) Part-time Document Imaging Clerk
F. Budget Adjustments
G. An Ordinance granting a variation to 814 Commerce, LLC to allow ninety-six(96)parking spaces in
the front yard setback while maintaining a setback of thirty-five feet(35') along Commerce Drive. Removed
H. An Ordinance Granting A Variation From The Provisions Of Section 13-6C-3F(1) and 13-6C-3F(3)
of Title 13 ("Zoning Regulations") Of The Village Code Of The Village Of Oak Brook Relative To
Front and Rear Yard Setback Requirements
I. A Resolution Amending Resolution 2003-SD-FP-EXI-R-826 and Approving the Final Plat of
Subdivision Known as Zubi's Subdivision
J. A Resolution Amending Resolution 2003-SD-FP-EX I-R-827 and Approving the Final Plat of
Resubdivision Known as Beard's Plat of Resubdivision
K. An Ordinance Authorizing the Sale,Donation or Disposal of Certain Items of Personal Property by
the Village of Oak Brook
L. MOVED TO UNFINISHED BUSINESS from previous Agenda
M. An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain Traffic
Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners Association In The
Village Of Oak Brook
7. ITEMS REMOVED FROM CONSENT AGENDA
G. An Ordinance granting a variation to 814 Commerce, LLC to allow ninety-six(96)parking spaces in
the front yard setback while maintaining a setback of thirty-five feet(35')along Commerce Drive. Apprvd
amndmnis ts
8. BOARD &COMMISSION RECOMMENDATIONS
A. Oak Brook Promenade—3001, 3003 &3121 Butterfield Road—Final Plat,Map Amendment,
Special Use,Text Amendments,Variations Concurred
9. UNFINISHED BUSINESS
A. Confirmation of Appointments
1) Police Chief Approved
B. Ordinances&Resolutions
C. Award of Contracts
1) 2005 Paving Project Approved
2) Golf Course Commodities Appr(`/
^'1 3) Golf Course Maintenance Equipment Approved
4) Police Department Uniforms and Equipment Continued
D. Discussion of Indemnification of Employees,Officers and Commission/Committee Members Direct Ord
E. Motion to Clarify Previous Motions Creating and Authorizing the Work of the Ad Hoc Audit
Committee
Approved
m
F. Discussion and Adoption of the Ad Hoc Audit Committee Report Adopted
1) Motion to Adopt Certain Recommendations of the Ad Hoc Audit Committee Continued
G. Motion to Direct the Village Attorney to Recuse Himself from any Further Issues in Which He or Apprvd
His Law Firm Have an Interest w/amndrrmnts
H Motion to Review the Village Attorney's Action on March 2,2005 for Refusing to Make Himself
Available for the Special Board of Trustees Meeting
I Discussion and Direction on the Rules of Conduct for Village Board Meetings Via Electronic Means Dir.VM
J. Motion to Engage an Investigator for Review of Work of the Village Attorney as Outlined in Motion
Passed by the Board of Trustees at the March 2,2005 Meeting Approved
K An Ordinance Proposing Approval Of A Redevelopment Plan And Project For And Designating The
Oak Brook Promenade Redevelopment Project Area,Adopting Tax Increment Allocation Financing
n Therefore,Creating An Interested Parties Registry, Convening A Joint Review Board And Calling A
Public Hearing In Connection Therewith Approved
10. NEW BUSINESS
A. Confirmation of Appointments
1) Oak Brook Hotel,Convention and Visitors Committee Confirmed
B. Ordinances&Resolutions
C. Award of Contracts
D. Authorization to Purchase
1) GIS Support Services Continued
2) Service Agreement with 3M Library Systems Approved
3) Installation of Handrails at Pool Stairway and Walk Pool Facility Approved
4) Cement Repair/Replacement at Sports Core Approved
E. Authorization to Direct Village Attorney to File Suit Approved
F. Verbatim Transcription of Closed Meeting Tapes of April 13,2004 and May 25,2004 Approved
/'IN G. Motion Requesting Appointment of Legislative Counsel Approved
H. Motion to Temporarily Suspend Roberts Rules of Order Approved
I. Motion to Censure the Village President Died td-..K
of 2nd
J. Motion to Provide Direction to James DeAno Approved
11. INFORMATION&UPDATES
A. Village President
B. Village Manager
C. Village Clerk
12. ADJOURN TO CLOSED MEETING to consider the appointment, employment, compensation,
discipline,performance, or dismissal of specific employees of the public body and to discuss minutes of
meetings lawfully closed under the Open Meetings Act, whether for the purpose of approval by the body
of the minutes, or for semi-annual review of the minutes as required by the Open Meetings Act
13. ADJOURNMENT