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Final Action - 01/25/2005 - Board of Trustees f IO N FINALA CT BOARD OF TRUSTEES MEETING SUMMARY OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING OF JANUARY 25,2005 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken,for the benefit of Village employees, prepared by the Village Clerk's Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and they are approved. 1. CALL TO ORDER 2. ROLL CALL 3. RESIDENT/VISITOR COMMENT 4. APPROVAL OF MINUTES 5. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, Approved the item will be removed from the Consent Agenda and considered as the first item after approval of the w/amndmnts Consent Agenda. A. Accounts Payable for Period Ending January 21,2005 -$1,096,146.89 Significant Items included in Above: 1) James J.Benes&Associates—Payout#3 -$14,615.50 2) Laner, Muchin, Dombrow, Becker, Levin and Tominberg, Ltd. — Attorney Fees - $915.15 continued from January 17,2005 Meeting 3) Du Page Water Commission-$155,848.23 4) Kubiesa,Spiroff,Gosselar&Acker,P.C.—October,2004 Legal Services-$14,793.50 Amended B. Approval of Payroll for Pay Period Ending January 15,2005 - $585,766.97 C. Community Development Referrals D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Tree Pruning and Removal Services 2) Golf Course Commodities 3) Golf Course Maintenance Equipment 4) Fourth of July Parking/Concessions Removed I E. Authorization to Hire,Promote or Reassign Duties of Village Employees Removed 1) Police Department—Part-time Accreditation Manager 2) Transfer of Police Personnel F. Budget Adjustments G. Treasurer's Report—December,2004 H. An Ordinance Authorizing a Loan to the Sports Core Fund I. An Ordinance Approving the 2005 Salary Plan and an Amendment to the Salary Administration Policy for Non-represented Employees of the Village of Oak Brook,Illinois continued from January 17,2005 Meeting J. An Ordinance Amending Article V of the Personnel Manual of the Village of Oak Brook K. IRMA Annual Contribution L. Ratify Ad Hoc Committee Formation Amendment 6. ITEMS REMOVED FROM CONSENT AGENDA 5. D. 4) Fourth of July Parking/Concessions Apprvd w/direction 5. E. Authorization to Hire,Promote or Reassign Duties of Village Employees 1) Police Department—Part-time Accreditation Manager Denied 2) Transfer of Police Personnel Approved 7. BOARD&COMMISSION RECOMMENDATIONS A. CSA Fraternal Life— 122 22nd Street—Side Yard Variation Concurred B. CSA Fraternal Life — 122 22nd Street - Final Plat of Subdivision and Variations to the Subdivision Regulations Concurred C. Willet—3404 Adams—Variation to Section 13-6A-3F.3—Rear Yard Concurred D. 814 Commerce LLC — Variation to Section 13-12-3H.2, Chapter 12 Office Street Parking and Loading Continued from January 17,2005 Continued 8. UNFINISHED BUSINESS A. Confirmation of Appointments B. Ordinances&Resolutions 1) Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code—2005 Crack Seal Project Continued from January 17,2005 Continued �„� 2) An Ordinance Authorizing the Board of Trustees to Employ Special Counsel Continued C. Award of Contracts 1) Janitorial Services Awarded 9. NEW BUSINESS A. Confirmation of Appointments B. Ordinances&Resolutions 1) A Resolution Approving the Release of Closed Meeting Minutes Passed 2) An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses — Hyatt Regency passed Oak Brook 3) An Ordinance Amending Chapter 1 (Public Works Regulations)of Title 8 (Public Works)of the Village Code of the Village of Oak Brook,Illinois Relative to Prohibited Discharges into Storm Sewers and Other Drainage Structures Passed C. Award of Contracts 1) Annual Financial Software Maintenance Awarded 2) Internet Services Awarded D. Authorization to Purchase 1) Computer Monitors for Communications Center Awarded E. Agreement between IDOT and the Village of Oak Brook Regarding the Widening of Butterfield Road(IL Route 56)between 22°d Street and IL Route 83 Approved 10. INFORMATION&UPDATES A. Village President B. Village Manager C. Village Clerk 11. ADJOURN TO CLOSED MEETING to set a price for the sale or lease of property owned by the public Canceled body. Directed VM &VAttny 12. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act,any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline,Assistant Village Manager, at(630) 990-5738 as soon as possible before the meeting date.