R-1145 - 12/13/2011 - FIRE DEPARTMENT - ResolutionsRESOLUTION 2011- FD -PG -R -1145
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND THE HOUSTON - GALVESTON AREA
COUNCILTO PURCHASE A REPLACEMENT AMBULANCE
WHEREAS, the Village's existing ambulance #914 is 14 years old and was scheduled to be
replaced in 2010 in order to reduce the Village's vehicle maintenance and repair costs; and
WHEREAS, the 2011 budget includes $225,000 in the Vehicle Replacement Fund for the
purchase of one medium duty ambulance to replace ambulance #914 ( "Replacement Ambulance"); and
WHEREAS, the Replacement Ambulance is a specialty item built upon an "International" chassis
that is only available from limited suppliers, and the Village has found that the International chassis is
more efficient and cost - effective to repair and maintain than other types of ambulance chassis; and
WHEREAS, Section 1 -7 -10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, the Village can purchase a Replacement Ambulance built on an International chassis
through a cooperative purchase with the Houston - Galveston Area Council ( "HGAC') which will obtain the
Replacement Ambulance from Horton Emergency Vehicles of Illinois for an amount not to exceed
$208,382, thereby saving the Village $9,357 compared to buying a similar Replacement Ambulance
through the Village's participation in the Northern Illinois Suburban Purchasing Cooperative; and
WHEREAS, in light of the limited number of qualified suppliers and the special nature of the
Replacement Ambulance, the Village Manager has recommended that the Village waive competitive
bidding and approve an agreement with HGAC for the purchase of the Replacement Ambulance in an
amount not to exceed $208,382 ( "Agreement "), which Agreement is attached to this Resolution as Exhibit
A; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement Ambulance shall be, and they are hereby, waived in
accordance with the Section 8 -9 -1 of the Illinois Municipal Code and Section 1 -7-4 of the Village
Municipal Code.
Section 3: Approval of Purchase of Replacement Ambulance. The purchase of a 2012
Horton Model 623 Type I Emergency Medical Vehicle from HGAC as the Replacement Ambulance in a
total amount not to exceed $208,382 shall be, and is hereby, approved.
Resolution 2011- FD -PG -R -1145
Approving the Waiver of Competitive Bidding
and Authorizing the Execution of an Agreement by
and between The Village Of Oak Brook and
The Houston - Galveston Area Council
to Purchase a Replacement Ambulance
Page 2 of 2
Section 4: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and HGAC in substantially the same the form as
attached as Exhibit A and in a final form approved by the Village Attorney.
Section 5: Execution of Agreement and Required Documentation. The Village Manager
and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village,
the Agreement and all documents necessary to complete the purchase authorized pursuant to Section 3
of this resolution, provided that the Village first receives executed documentation in a form acceptable to
the Village Manager in consultation with the Village Attorney.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 13`n day of December, 2011
Go . Lalmalani
Village President
PASSED THIS 1 Sh day of December, 2011
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: None
ATTE
Charlotte K. Pruss
Village Clerk