Minutes - 11/09/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 3 SPECIAL MEETING OF NOVEMBER 9, 2015
MINUTES OF THE NOVEMBER 9, 2015 SPECIAL MEETING OF
THE BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON NOVEMBER 24, 2015
1. CALL TO ORDER
The Special Meeting of the Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 5:07
p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Mark Moy, Asif Yusuf.
ABSENT: Trustee John Baar
Trustees Michael Manzo and Edward Tiesenga-arrived after Roll Call
IN ATTENDANCE: Village Manager Rick Ginex; Finance Director/Assistant Village
Manager Sharon Dangles; Community Development Director Bob Kallien;
Interim Public Works Director Doug Patchin; Information Technology
Director Jim Fox; Fire Chief Barry Liss; Police Chief Jim Kruger; Deputy
Police Chief Jason Cates; Police Commander Tamie Madden; Library
Director Sue Madorin, Human Resource Generalist Kate Andris
3. RESIDENT/VISITOR COMMENTS - None presented.
4. 2016 BUDGET WORKSHOP
A. Power Point Presentation – Overview of Budget
Finance Director/Assistant Village Manager Dangles narrated a comprehensive Power
Point Presentation showing an overview of the budget and the challenges the Village is
facing. She outlined proposed expenditures and personnel changes for 2016, as well as
future expenditures.
Trustee Manzo entered the meeting at approximately 5:15 p.m.
The Budget Presentation continued. Questions were asked and comments made regarding
employee salaries, sales tax, pension liability.
Trustee Yusuf entered the meeting at approximately 5:33 p.m.
B. Review of Program Goals, Objectives, and Budget Requests in the Following
Departments
VILLAGE OF OAK BROOK MINUTES Page 2 of 3 SPECIAL MEETING OF NOVEMBER 9, 2015
1) Development Services
Community Development Director Bob Kallien discussed that a consolidation of the
Community Development and Engineering Departments is being proposed, to be known as
the Development Services Department, with the net result of saving the Village
approximately $50,000. He talked about goals and accomplishments of both departments,
and, in response to a query, mentioned an online permitting software system which is used
in other municipalities.
2) Legislative and General Management
Village Manager Ginex discussed the goals and accomplishments of the four programs
under this item. Questions were asked and comments made regarding development, health
insurance and Village Attorney fees’ decreases.
3) Financial Services
Finance Director/Assistant Village Manager Dangles explained the goals and
accomplishments of the Finance Department. Questions were asked and comments made
regarding purchasing and financial benchmarking with other municipalities.
Human Resource Generalist Andris discussed the goals and objectives of the Human
Resources program. A question was asked about reducing the workers compensation costs.
Information Technology Director Fox addressed the goals and accomplishments of the
Information Services program. Questions were asked and comments made regarding
personnel costs, security and GIS uses and benefits. Information Technology Director Fox
affirmed that security penetration testing is performed every year.
4) Library
Library Director Madorin discussed the ways a library has changed and the goals and
challenges of the Library program. She praised her staff as well as the IT Department and
the Friends of the Library.
5) Fire
Fire Chief Liss explained the goals and objectives of the Fire Department program and
stressed the issues of not having a Deputy Fire Chief. Questions were asked and comments
made regarding the amount of the fire department budget, the Deputy Fire Chief position,
overtime, and fire pension funding, and Fire Chief Liss addressed those concerns.
Community Development Director Kallien explained the fire prevention budget amount
between 2015 and 2016. Finance Director/Assistant Village Manager Dangles and Village
Manager Ginex clarified the capital equipment budget items.
6) Police
Police Chief Kruger discussed the goals and objectives of the Police Department program.
Questions were asked and comments were made regarding overtime, grant monies, special
details, mobile team units, training, the organization chart, funding pensions at 100% and
VILLAGE OF OAK BROOK MINUTES Page 3 of 3 SPECIAL MEETING OF NOVEMBER 9, 2015
the Police Department remodeling. Discussion ensued regarding pension contributions.
Deputy Police Chief Cates discussed the Emergency Management budget.
5.
ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn the Special Meeting
of the Board of Trustees at 8:07 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk