Minutes - 11/10/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7
REGULAR MEETING OF NOVEMBER 10, 2015
MINUTES OF THE NOVEMBER 10, 2015 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
NOVEMBER 24, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, Edward Tiesenga
ABSENT: Trustee John Baar
Trustee Asif Yusuf-arrived after Roll Call
IN ATTENDANCE: Village Manager Rick Ginex; Village Attorney Ben Schuster;
Finance Director/Assistant Village Manager Sharon Dangles; Community Development
Director Bob Kallien; Interim Public Works Director Doug Patchin; Information
Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief Barry Liss
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the beginning of the celebration of the Indian new year,
Diwali, a festival widely celebrated in India and Nepal. He also recognized and thanked
veterans in honor of Veterans Day.
President Lalmalani then stated that last evening was the first of two Village Board budget
workshops, and that the Board reviewed staff recommendations for the 2016 proposed
budget from Development Services, Legislative Management, Financial Services, Library,
Fire and Police departments. He thanked staff for the excellent presentations and also the
Trustees for the interesting discussions.
4. RESIDENT/VISITOR COMMENTS
Resident Nancy Pritzel discussed the negative comments made about the Heritage Center
at a previous board meeting.
5. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE BOARD OF TRUSTEES MEETING OF OCTOBER 13,
2015
Motion by Trustee Manzo, seconded by Trustee Moy, to approve the Minutes of the
Regular Executive Board of Trustees Meeting of October 13, 2015.
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REGULAR MEETING OF NOVEMBER 10, 2015
VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 27, 2015
Motion by Trustee Manzo, seconded by Trustee Moy, to approve the Minutes of the
Regular Board of Trustees Meeting of October 27, 2015.
VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 5, 2015 - $550,215.23
Significant Items included in Above:
1) Christopher B. Burke Construction Engineering Services - 2015 Street
Improvement Project – Construction Engineering Service - Payout #5 - $27,634.00 ..
2) DU-COMM – Quarterly Shares – Fire Department - $41,062.00
3) Blue Cross Blue Shield PPO – October 2015 – Claims, Admin. Fees, Stop Loss
Specific - $229,223.81
4) Blue Cross Blue Shield HMO – November 2015 – Premiums - $26,856.42
B. Approval of Payroll for Pay Period Ending October 24, 2015 - $658,010.14
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) 2017 York Road STP Project – Design Stage
D. Ordinances & Resolutions
1) ORDINANCE 2015-ZO-V-EX-S-1443, An Ordinance Granting a Variation from
Section 13-12-3h.2 of Title 13 (“Zoning Regulations”) of the Village Code of the
Village of Oak Brook Relative to Parking Spaces in the Required Front Yard for
the Properties at 1415 and 1515 22nd Street in the Village of Oak Brook, Illinois
2) ORDINANCE 2015-ZO-V-EX-S-1444, An Ordinance Granting Variations from
Certain Provisions of Section 13-11-10 of Title 13 (“Zoning Regulations”) of the
Village of Oak Brook Relative to a Wall Sign for the Property at 2301 York Road
in the Village of Oak Brook, Illinois
3) ORDINANCE 2015-PP-S-1445, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
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REGULAR MEETING OF NOVEMBER 10, 2015
4) RESOLUTION 2015-PW-PG-R-1509, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Front End Loader
5) RESOLUTION 2015-PW-PG-R-1506, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Portable Air Compressor
6) RESOLUTION 2015-IT-INTERNET-AG-R-1510, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing an Internet Services Agreement
with Comcast Cable Communications Management Inc.
7) RESOLUTION 2015-EASE-FCWRD-EX1-R-1507, A Resolution Approving and
Authorizing the Execution of a Permanent Non-Exclusive Easement (Flagg Creek
Water Reclamation District)
Motion by Trustee Adler, seconded by Trustee Moy, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Manzo, Moy, Tiesenga
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Baar, Trustee Yusuf-for this vote
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.D.4) RESOLUTION 2015-PW-PG-R-1509, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Front End Loader
Motion by Trustee Manzo, seconded by Trustee Adler, to approve the waiver of
competitive bidding and authorize the purchase of a front end loader.
Village Manager Ginex stated that the bid process had already been done at the State level.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Manzo, Moy, Tiesenga
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Baar, Trustee Yusuf-for this vote
Motion carried.
6.D.5) RESOLUTION 2015-PW-PG-R-1506, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Portable Air Compressor
Motion by Trustee Manzo, seconded by Trustee Adler, to approve the waiver of
competitive bidding and authorize the purchase of a portable air compressor.
Interim Public Works Director Patchin explained that the bid process was completed
through a consortium in Texas, and affirmed that this came in lower than could be
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REGULAR MEETING OF NOVEMBER 10, 2015
purchased here.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Manzo, Moy, Tiesenga
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Baar, Trustee Yusuf-for this vote
Motion carried.
6.D.7) RESOLUTION 2015-IT-INTERNET-AG-R-1510, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing an Internet Services Agreement
with Comcast Cable Communications Management Inc.
Motion by Trustee Manzo, seconded by Trustee Adler, to approve the waiver of
competitive bidding and authorize an Internet Services Agreement with Comcast
Cable Communications Management Inc.
Information Technology Director Fox explained that the Village is currently under a five-
year agreement with Comcast, which started in 2011. He discussed recent changes in
Comcast pricing which will allow the Village to amend the current agreement now and
increase the available bandwidth to a 100Mbps symmetrical connection and discussed costs of
same and that the agreement can be amended later. He mentioned other providers in the area
and costs of same. Discussion ensued. It was mentioned that procedurally items of this nature
should not be placed on the consent agenda.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Manzo, Moy, Tiesenga
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Baar, Trustee Yusuf-for this vote
Motion carried.
6.D.8) RESOLUTION 2015-EASE-FCWRD-EX1-R-1507, A Resolution Approving and
Authorizing the Execution of a Permanent Non-Exclusive Easement (Flagg Creek
Water Reclamation District)
Village Manager Ginex affirmed that the original easement was approved by the Board in
2012. Trustee Manzo discussed the previous discussions to build an ambulance garage in
this area. Interim Public Works Director Patchin explained that this extends the easement a
little further to the south because of utility conflicts.
Resident William Lindeman commented on items of this nature on the consent agenda,
protecting the interests of the residents, and not approving this easement so ambulance
quarters could be constructed.
Discussion continued. Interim Public Works Director Patchin affirmed that this easement
only affects the northern part of the original easement and discussed the problems Flagg
Creek has had with other lift stations in the Village.
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REGULAR MEETING OF NOVEMBER 10, 2015
Motion by Trustee Manzo, seconded by Trustee Adler, to defer this item.
VOICE VOTE: Motion carried.
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2015-EASE-SWM-R-1508, A Resolution Reapproving and
Reauthorizing a Storm Sewer Easement Agreement at 37 Chatham Lane
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the storm sewer
easement agreement between the Village of Oak Brook and the owners of 37
Chatham Lane and approve Resolution R-1508.
Trustee Tiesenga discussed the agreement. Interim Public Works Director Patchin
explained that this will take care of ponding issues in the area.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
B. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Village Legal Services
Motion by Trustee Manzo, seconded by Trustee Adler, to authorize staff to seek
proposals for legal services for the Village of Oak Brook.
Trustee Manzo mentioned that the discussion for going out to bid for in-house counsel
could be continued on a future Legal Committee agenda. Comments were made regarding
a two-track Request for Proposal for an outside law firm and in-house general counsel.
Discussion ensued regarding same.
Trustee Manzo called for the question. VOICE VOTE: Motion carried.
9. ACTIVE BUSINESS
A. Amendment to Title 10 of the Village Code – Chapter 4 Building Regulations – Fee
and Bond Schedule
Motion by Trustee Moy, seconded by Trustee Manzo, to approve the recommended
changes to the Fee and Bond Schedule in Chapter 10, Building Regulations, and
authorize the Village Attorney to prepare the necessary Ordinance for final
consideration at the November 24, 2015 Village Board of Trustees meeting.
Community Development Director Kallien discussed that the first goal is to make sure the
building permit fees cover the secondary expenses of the department, and the second goal
is to make sure the fees are competitive with neighboring communities. He presented a
comparison with Lombard, Downers Grove, Oakbrook Terrace and Hinsdale, and also
discussed changes proposed. Questions were asked and discussion ensued.
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REGULAR MEETING OF NOVEMBER 10, 2015
VOICE VOTE: Motion carried.
B. Ordinances & Resolutions
1) Water Rate
ORDINANCE 2015-WA-G-,1065, An Ordinance Amending Chapter 5 of Title 8
of the Village Code of the Village of Oak Brook, Illinois Relating to Water
Charges (Option 1)
ORDINANCE 2015-WA-G-1066, An Ordinance Amending Chapter 5 of Title 8
of the Village Code of the Village of Oak Brook, Illinois Relating to Water
Charges (Option 2)
Motion by Trustee Tiesenga, seconded by Trustee Moy, to approve Ordinance G-1066
(Option 2) to amend Chapter 5 of Title 8 of the Village Code.
Trustee Tiesenga discussed the reason for this Ordinance and referred to the water study
performed by the consultant. He also explained the differences between the two options.
Discussion ensued regarding the Water Fund. Interim Public Works Director Patchin
explained that the Village, in previous years, did not raise the water rates enough to
compensate for the increases from Chicago and the DuPage Water Commission, and that
staff and the consultant are also looking at the unaccounted-for water losses. In response to
a question, Finance Director/Assistant Village Manager Dangles replied that there is a $4.1
million balance in the Infrastructure Fund, and it was discussed that revenue from this
Fund could cover the water main projects, but that road projects need to be funded.
Discussion continued.
ROLL CALL VOTE:
Ayes: 4 – Trustees Moy, Tiesenga, Yusuf, President Lalmalani
Nays: 2 – Trustees Adler, Manzo
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
Village Attorney Schuster explained the three times a Village President may vote.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex reported that the Illinois House of Representatives voted to
release revenues due municipalities.
B. Village Clerk
Village Clerk Pruss thanked all the veterans.
C. Trustees
Trustee Tiesenga commented on the State’s delay in passing their budget and the Federal
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REGULAR MEETING OF NOVEMBER 10, 2015
budget issues.
Trustee Manzo mentioned that Butler Junior High received the 2015 Blue Ribbon Award
and Downers Grove North High School’s ranking in the State.
Trustee Moy also praised the schools, including Hinsdale Central High School.
Trustee Adler inquired about an incident in York Woods. Chief Kruger replied that it
concerned a domestic incident.
Trustee Yusuf apologized for being late to the meeting and wished the Hindu residents a
Happy Diwali. He also clarified his comments made previously about having a short
meeting. He also wished the deer hunters good luck.
D. Village Attorney
Village Attorney Schuster stated that it has been a pleasure working with the Board and
the staff.
E. Village President
Chief Kruger invited everyone to the Tip-A-Cop fundraising event at Labriola on
November 20th from 4:30 to 8:00 p.m. and praised the organizers of this event and other
Torch Run events.
Interim Public Works Director Patchin reminded everyone about the proper placement of
leaves for leaf pickup.
Finance Director/Assistant Village Manager Dangles mentioned the next budget meeting
on November 17th.
13. ADJOURNMENT
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to adjourn the Regular
Meeting of the Board of Trustees at 8:56 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk