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R-664 - 12/12/1995 - FLSA - Resolutions Supporting Documents s aEC�Ntr�� VILLAGE O F OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60521 -2255 MEMORANDUM DATE: December 8, 1995 TO: Village President and Board of Trustees SUBJECT: 1996 Salary Plan,Salary Administration Plan and Fair Labor Standards Act Policy RECOMMENDATION: That the Village Board adopt the attached resolutions, which approve the 19% Salary Plan and Salary Administration Plan for non-union employees and amend the Fair Labor Standards Act Policy accordingly. The Village's Salary Administration Plan provides for pay ranges to be adjusted as of each January I based on the change in the Chicago-Gary-Lake County "All Items" Consumer Price Index ("CPI")for the twelve months ending on the preceding September 30, or based on other factors, in the Board's discretion. The Salary Administration Plan also provides that the Salary Plan will be further monitored by means of a consultant pay and classification study every three years beginning in 1994. The first such review was completed in 1994 and implemented in 1995. Thus, we are in the first year of a new cycle that will culminate in another outside review in 1997 for implementation in 1998. The proposed 1996 Salary Plan reflects an adjustment of 2.5 percent to all pay grades. consistent with the change in the relevant CPI for the twelve months ended September 30. Other changes reflected in the Salary Plan are primarily of a"housekeeping" nature. There are no substantive changes to the Salary Administration Plan document proposed. The changes reflected in the 1996 Salary Plan are as follows: • The title of the former Director of Purchasing and Grants position has been changed to Director of Information Services and Purchasing in order to more accurately describe the current duties of the position. • e.e, Village President and Board of Trustees December 8, 19x,5 Page 2 • The Librarian, Assistant Librarian and Administrative Assistant-Financial Services positions have been re-titled Library Director, Librarian, and Accountant, respectively. These titles more accurately describe the functions of these positions. • In order to reflect the current content of the positions, the newly titled Accountant position is classified from Grade 7 to Grade 9 and the newly titled Librarian position is re-classified from Grade 6 to Grade 8. Both positions are considered FLSA exempt: The applicable work week increases from 35 to 40 hours and there is no eligibility for overtime pay. The newly tided Library Director position is re- classified from Grade 12 to Grade 13. These changes will not have significant budgetary impact. • The title of the Building Maintenance Man position has been changed to Building Maintenance Employee. Additionally, the Building Maintenance Journeyman position has been re-titled Public Works Foreman and grouped with the other Foreman positions in the same classification. • The positions of Inspector and Director of Fire Prevention, functions that are perforated by other regular employees on a part-time hourly basis, have been removed from the full-time Salary Plan. Additionally, the part-time positions of Emergency Medical Services Coordinator and Assistant Emergency Management Coordinator have been broken out. All of these positions have been scheduled on the Paid-on-Call and Regular Part-time Fire Personnel exhibit. • The Firefighter and Firefighter/Paramedic classifications have been removed from the Salary Plan, as the applicable terms and conditions of employment for these positions are now subject to collective bargaining. Please let me know if you have any questions concerning the recommendations. This item %%ill appear on the Board's active agenda for December 12, 1995. I Stephen B. Veitch Village Manager sv attachments Absent: 0 - None. Motion carried. E,f RESOLUTION 95-FLSA-8-664 A RESOLUTION AMENDING RES.95-FLSA- t"'� THE FAIR LAB, R SIANDAR,DS ACT POLICIES FOR THE R-664 VI . .A t _OF OAK BROOK- FAIR LABOR STANDARDS ACT Motion by Trustee Kenny,seconded by Trustee McInerney,to pass POLICIES Resolution 95-FLSA-R-664,"A Resolution Amending the Fair Labor Standards Act Policies for the Village of Oak Brook", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki,Kenny, McInerney, Payovich, Savino and Shumate. Nays: G - None. Absent: 0 - None. Motion carried. F. OR© NANCE 95-Qj`Cp -FX1-5.937 AN O DINANCF ORD.95-GL-CDL-NrX1 AL PTINCI A COMMER _IAI.)RIVER'S LICENSE DRUG& 5-837 ALCOHOL TES�_POj ICY: ADOPTING CDL DRUG AND ALCOHOL The U. S. Department of Transportation has established regulations TESTING POLICY which require employees who hold commercial drivers licenses to submit to drug and alcohol testing under various circumstances. These circumstances include pre-employment,reasonable suspicion, post-accident,random,return to work and follow-up testing,all as prescribed by federal regulations. The Village is required to comply with these regulations by having a program in place beginning January 1, 1996. The ordinance will establish Village policy with respect to the law,and consists primarily of a restatement of the federal rules regarding testing and record-keeping. The Village has joined a consortium through the Intergovernmental Risk Management Agency. It is through this consortium that the program will be managed. The collection site for the drag and alcohol tests will continue to be Hinsdale Occupational Health Center,and any required counseling and/or referral services will be conducted by the Village's Employee Assistance Program provider. Motion by Trustee Kenny,seconded by Trustee McInerney, to approve Ordinance 95-GL-CDL-EX I-S-8337."An Ordinance Adopting a Commercial Driver's License Drug&Alcohol Testing Policy",establishing Village Policy relative to compliance with the U. S. Department of Transportation CDL Drug and Alcohol Testing regulations as presented and waive the full reading thereof ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 7 of 13 December 12, 1995 j