Agenda - 12/08/2015 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, DECEMBER 8, 2015
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC HEARING – PROPOSED 2016 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the
Village of Oak Brook for the twelve-month calendar year commencing January 1, 2016 and ending
December 31, 2016. The Village welcomes your comments at the December 8, 2015 meeting on the
Proposed 2016 Municipal Budget.
4. CLOSE OF PUBLIC HEARING
5. PRESIDENT’S OPENING COMMENTS
6. RESIDENT/VISITOR COMMENT
7. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of November 17, 2015
B. Regular Board of Trustees Meeting Minutes of November 24, 2015
8. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending December 3, 2015- $403,672.97 Manzo/
Yusuf
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – November 2015 (Retainer and Non-Retainer) -
$7,981.00 & December 2015 (Retainer Only) - $7,500 (FY15 – YTD - $148,031.96)
BOT AGENDA Page 2
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
November 2015 - $11,131.00 (FY15 – YTD - $63,541.07)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $272,598.53
3) Christopher B. Burke Engineering, LTD – St. Paschal/35th Project TCM Construction
Engineering Services – Payout #2 - $45,393.28
4) Trane – VH – HVAC System Upgrade - $78,930.00
B. Approval of Payroll for Pay Period Ending November 21, 2015 - $744,405.30 Manzo/
Yusuf
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Landscape Services Tiesenga
D. Budget Adjustments
1) Financial Services – Transfer from General Management - Transfer to Finance Reporting Manzo/
Yusuf
2) Police – Transfer from Police Field Services - Transfer to Support Services General & Support
Services Detectives
Baar/
Yusuf
3) Legislative & General Management – Transfer from Administration - Transfer to Board of
Trustees
Lalmalani
4) Sports Core – Transfer from Various Programs in Sports Core – To Other Various Sports Core
Programs
Adler/
Baar
E. Ordinances & Resolutions
1) RESOLUTION 2015-TASTE-AG-R-1515, A Resolution Approving and Authorizing an
Amendment to the Contract By and Between the Village and Ravenswood Event Services for
the 2016 Taste of Oak Brook
Manzo
2) RESOLUTION 2015-ICMA-CNTRCT-R-1516, A Resolution Approving and Authorizing an
Amendment to the Contract Between the Village and ICMA-RC to Provide Additional Village
Employees an RHS Account Plan Option
Moy
3) RESOLUTION 2015-IT-INTERNET-ACCESS-AG-R-1517, A Resolution Approving an
Access Agreement with Comcast Cable Communications Management, LLC
Tiesenga
F. Scavenger Licenses Lalmalani
G. Year End Bill Payment Manzo/
Yusuf
9. ITEMS REMOVED FROM CONSENT AGENDA
10. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2015-ENG-ELEC-BGC-AG-R-1518, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Kluber, Inc. for Engineering Services Related to Emergency Power and Electric Upgrades for
the Butler Government Center
Tiesenga
BOT AGENDA Page 3
11. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2015-BU-EX-S-1447, An Ordinance Adopting the Budget of the Village of Oak
Brook for 2016
Manzo/
Yusuf
B. Motion to Select the Deductible for 2016 Risk Management Insurance Moy
C. Additional Pension Funding Tiesenga
D. 31st & Meyers Road Easement with Flagg Creek Update Manzo
E. Sports Core Update Adler/
Baar
F. Consent Agenda Items Discussion Manzo
G. Overview of Administrative Procedures Related to Performance Review Process Manzo
12. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
13. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act (2) appointment, employment, compensation, discipline, performance, or dismissal
of specific employees and legal counsel of the public body, and (3) the selection of a person to fill a
public office pursuant to sections 2(c)(21), 2(c)(1), and 2(c)(3) of the Illinois Open meetings Act,
respectively
14. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.