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R-867 - 01/13/2004 - TAX - Resolutions Supporting Documents1 �� ,�`�,�� Village Board Transmittal Memorandum QUNT� DATE: S FROM: RECD January 8, 2004 CT: 2004 Paving Project Cambridge Drive Authorization to Bid Canterberry Lane MFT Section 04- 00037 -00 -RS Carlisle Drive Enterprise Drive Heather Lane Robin Hood Ranch St. Paschal Drive Trinity Lane Public Works Parking Lot Dale L. Durfey, Jr., P.E., Village Engineer MMENDATED MOTION: I move to: 1. Grant approval to the advertising for bids for the 2004 Paving Project, and 2. Approve the attached "Resolution for Improvements by Municipality Under the Illinois Highway Code." FUNDING: 2004 Budget has $1,200,000 for this project. At your meeting of August 12, 2003 you approved an Engineering Agreement for design and construction services with James J Benes & Associates, Inc. Since that time, the engineer has been proceeding with the design and we are now ready to proceed with bids. Since a portion of this contract (all the streets) is utilizing MFT funds, we have been working with IDOT personnel to insure that our design documents and specifications meet MFT requirements. Additionally, the attached IDOT Resolution must be approved by the Village Board and signed by the Village Clerk. This item is being placed on the Board agenda of January 13, 2004 for your consideration. 2004 paving auth bid doc �� 11 50 VILLA A., REGULAR BOARD OF TRUSTEES MEETING — DECEMBER 9, 2003 REG MTG - 12 -9 -03 SPECIAL BOARD OF TRUSTEES MEETING — DECEMBER 29, 2003 . SPEC BD MTG - 12- 29-03 Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the Minutes of the Special Meeting/Public Hearing of the Board of Trustees Meeting — December 9, 2003, the Regular Board of Trustees Meeting — December 9, 2003 and the Special Board of Trustees Meeting — December 29, 2003. VOICE VOTE: Motion carried ;ONSENT AGENDA: c AGENDA i 01 items on the Consent Agenda are considered to be routine in nature and will ,e enacted in one motion. rustee Aktipis asked to speak to the agenda item of the water loss by the Iillage. He asked if a program could be made of a monthly monitoring so that ie water leakage problems could be corrected sooner Public Works Meranda ated that he is working with the Finance Department to do a bi- monthly view so that corrections could be expedited quickly. Motion by Trustee Caleel, seconded by Trustee Konn, to approve the Consent agenda as presented and that the Board has determined that the circumstances ecessitating the change orders were not reasonably foreseeable at the time the ontract was signed and that the change orders are in the best interest of the 'illage and are authorized by law. ROLL CALL VOTE: Lyes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Yusuf lays • 0 - None. bsent. 0 - None Motion carried ACCOUNTS PAYABLE BILLS 1) RATIFICATION OF ACCOUNTS PAYABLE FOR PERIOD ENDING' 12 -29 -03 - DECEMBER 29, 2003 - $1,490,735 54 $1,490,73554 Significant items included above a) DuPage Water Commission - $167,684.51 2) ACCOUNTS PAYABLE FOR PERIOD ENDING JANUARY 13, 2004 , 01-13-04- - $480,891.30 $480,891 30 Significant items included above: a) James J. Benes & Associates — Payout #5 — 2004 Paving Project - $16,649.62 b) Dominic Flordirosa Construction — Payout # 2 — 2003 Water Main & Drainage Project - $36132522 c) Mechanical Inc. — Payout # la, lb and Final — Old Butler School ,jE OF OAK BROOK Minutes Page 2 of 7 January 13, 2004 s t. 5 A 2) c) Boiler Replacement - $24,700.00 d) Backflow Solutions, Inc. — Cross - connection Control Management Program - $36,016.00 VILLA 'no . APPROVAL OF PAYROLL 1) PAY PERIOD ENDING DECEMBER 6, 2003 - $794,361 71 2) PAY PERIOD ENDING DECEMBER 20, 2003 - $527,249 57 3) PAY PERIOD ENDING JANUARY 3, 2004 - $717,067.10 COMMUNITY DEVELOPMENT REFERRALS PAYROLL 12 -6 -03 - $794,361 71 12 -20 -03 - $527,249 57 01-03-04- $717,067 10 REFERRALS 1) CHEESECAKE FACTORY - 2020 SPRING ROAD - SPECIAL USE SPEC USE - OUTDR FOR OUTDOOR DINING —REFER TO PLAN COMMISSION, DNG - 2020 SPRING RD - CHEESECAKE MEETING OF JANUARY 19, 2004 AND THE ZONING BOARD OF FACTORY APPEALS MEETING OF FEBRUARY 3, 2004 AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS, PROPS, CONTRACTS CNTRCTS 1) EMERGENCY WATER MAIN REPAIR — SALT CREEK CROSSING EMERG WTR MN RPR- SLT CRK 31ST STREET CRSG AT 31 ST ST 2) GOLF COURSE COMMODITIES 3) 2004 PAVING PROJECT GLF CRS COMMD 2004 PVG PROJ RESOLUTION 2004 -TX -MFT -R -867, "A RESOLUTION FOR RES 04-TX- MFT -R- IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS 867 - 04 PVG PROJ HIGHWAY CODE — 2004 PAVING PROJECT" RESOLUTION 2004 -TX -MFT -R -868, "RESOLUTION FOR RES 04-TX- MFT -R- MAINTENANCE OF STREETS AND HIGHWAYS BY PRoJ 04 CRK sL MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE — 2004 CRACK SEAL PROJECT" 2004 MEMBERSHIP RENEWAL — NATIONAL LEAGUE OF CITIES 04 MEMB - NTL LG OF CITIES CHANGE ORDER #1 — 2003 WATER MAIN AND DRAINAGE CHNGE OPDR #1 - 03 WTR MN & PROJECT - $1,455.79 — VENDOR — REVISED TOTAL CONTRACT DRNG PROJ AMOUNT - $90,455 79 .GE OF OAK BROOK Minutes Page 3 of 7 January 13, 2004 V 0 F 0 q\ �I 2 Village of tick Brook 1200 Oak Brook Road Oak Book, IL 60523 -2255 Website wwi► oak- brook.org Administration 630 990 3000 FAX 630 990 0876 Community Development 630 990 3045 FAN 630 990 3985 Engineering Department 630 990 3010 FA\ 630 990 3955 Fite Department 610 990 3040 FAN 630 990 2392 Police Department 630 990 2358 FA.\ 630 990 7454 Public Rorks Department 630 x)90 3044 F,�\ 030 472 022: Oak Brook Public Library 600 Oak Brook Road Oak Brook IL 605'3 -2200 6-30 990 722' FAN 630 990 4509 Oak Brook Sports Core Bath & Tennis Club 700 Oak Brook Road Oak Brook 1L 60523 -4600 h30 990 3020 F -\\ 630 NO 1002 Golf Club 2606 York Road Oak Brook. IL 60523 -4602 630 990 3032 FAN 630 990 0215 January 14, 2004 I I Mr. Peter Stresino, P.E. Illinois Department of Transportation Division of Highways/District 1 201 West Center Court Schaumburg, IL 60196 RE. 2004 Paving Project MFT Construction Resolution Section No. 04- 00037 -00 -RS Dear Pete: At their meeting of January 13, 2004, the Oak Brook Village Board approved the MFT Construction Resolution for this project. Pursuant to that action, enclosed please find two originals and two copies of the "Resolution for Improvement by Municipality Under the Illinois Highway Code ", Oak Brook Resolution No 2004 -TX -MFT -R -867 I look forward to seeing you at the bid opening scheduled for 10.00 a.m. on February 18`h here in the Oak Brook Village Hall. Si ere , Dale L Durfey, Jr, P E., Village Engineer DLD /etk cc Richard B. Boehm, Village Manager Matt Johnson, P.E., James J. Benes & Associates, Inc. Enc 2004 MFT Pav stresino doc . .'' Illinois Department of Transportation Division of Highways /District 1 201 West Center Court/Schaumburg, Illinois 60196 -1096 LOCAL ROADS AND STREETS Motor Fuel Tax — Improvement Resolution Village of Oak Brook Section No.: 04- 00037 -00 -RS DuPage County February 5, 2004 Ms. Linda K. Gonnella Clerk Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 -2255 Dear Ms. Gonnella: The Resolution for the above - referenced Section adopted by the President and Board of Trustees on January 13, 2004 was approved as of February 5, 2004. This provides for resurfacing of Cambridge Drive, Canterberry Lane, Carlisle Drive, Enterprise Drive, Heather Lane, St. Paschal Drive, and Trinity Lane and appropriates $600,000 of Motor Fuel Tax (MFT) funds for the subject Section. Enclosed is one copy for your records. If you have any questions or need additional information, please contact Pete Stresino, MFT Field Engineer, at (847) 705 -4408. Very truly yours, John P. Kos, P.E. District Engineer By: Peter A. Stresino, P.E. MFT Field Engineer Local Roads and Streets Enclosure cc: MFT Auditors w /encl. Dale Durfey w /encl. S \Gen \Wp2 \Current MFT Letters \CSO40205PS -Oak Brook doc RESOLUTION 2004— TX— MFT —R— 867 ' Consttuction 111Ir1ois Department ent Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLV D, by the President and Board of Trustees of the Council or President and Board of Trustees Village of Oak Brook f Illinois City, Town or Village that the following described street(s) be Improved under the Illinois Highway Code Name of Thoroughfare Route From To Cambridge Drive Concord Drive Heather Lane Canterberry Lane York Road East End Carlisle Drive South Cul -De -Sac North Cul -De -Sac Enterprise Drive 22 nd Street North End Heather Lane Regent Drive West End St Paschal Drive 35 Street 31 S Street Trinit Lane j�tn Street .31st J)ureeu BE IT FJRTHER RESOLVED, 1 That the proposed improvement shall consist of Bituminous milling and resurfacing, bituminous patching, curb removal and replacement, structure adjusment/replacement, pavement striping and landscape restoration and shall be constructed various wide and be designated as Section 04- 00037 -00 -RS 2 That there is hereby appropriated the (additional ❑ Yes ® No) sum of Six hundred thousand Dollars( $600,000 00 ) for the Improvement of said section from the municipality's allotment of Motor Fuel Tax funds 3 That work shall be done by Contract , and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation I APPROVED I, Village Clerk in and for the Vlllaae of Oak Brook City, Town or Village County of DuPage , hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees Council or President and Board of Trustees at a meeting on January 13, 2004 Date IN TES Tfk .s1s_REOF, I have hereunto set my hand and seal this �a jt2 f.. ��a' nuary, 2004 IK f! a4iIY Wry J J`i" �'H A , Cv v , h Vlllage Clerk Al) City, Town or Village BLR 4103 (Rev 11/00)