R-868 - 01/13/2004 - TAX - Resolutions Supporting DocumentsCO NTI
C-13
VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
DATE: December 30, 2003
SUBJECT: 2004 Crack Seal Project
2004 MFT Resolution
MFT Section No. 04- 00000 -01 -GM
FROM: Dale L. Durfey, Jr., P.E., Village Engineer
RECOMMENDATION: That the Village Board approve the attached "Resolution For
Maintenance of Streets and Highways By Municipality Under
The Illinois Highway Code" for the 2004 MFT Crack Seal
Proj ect.
FUNDING SOURCE: $43,000 from the Infrastructure Fund via the MFT Fund
The 2004 Budget takes the 2004 Crack Seal Project funding from the MFT Fund. As such, we
must adhere to IDOT procedures and forms.
The attached "Resolution For Maintenance of Streets and Highways By Municipality Under The
Illinois Highway Code" and "Municipal Estimate of Maintenance Costs" are documents required
by IDOT prior to MFT funding. The resolution appropriates the sum of $43,000 for calendar
year 2004 for the Crack Seal Project, the same amount that is within the 2004 Budget as a
transfer from the MFT Fund to the Infrastructure Fund for this work.
As this project is utilizing MFT funds, we are working with IDOT personnel to insure that our
design documents and specifications meet MFT requirements.
This item is being placed on the Board agenda of January 13, 2004 for your consideration.
/DLD /JAB
MFT - resolution -memo doc als
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VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
DATE: December 30, 2003
SUBJECT: 2004 Crack Seal Project
2004 MFT Resolution
MFT Section No. 04- 00000 -01 -GM
FROM: Dale L. Durfey, Jr., P.E., Village Engineer
RECOMMENDATION: That the Village Board approve the attached "Resolution For
Maintenance of Streets and Highways By Municipality Under
The Illinois Highway Code" for the 2004 MFT Crack Seal
Proj ect.
FUNDING SOURCE: $43,000 from the Infrastructure Fund via the MFT Fund
The 2004 Budget takes the 2004 Crack Seal Project funding from the MFT Fund. As such, we
must adhere to IDOT procedures and forms.
The attached "Resolution For Maintenance of Streets and Highways By Municipality Under The
Illinois Highway Code" and "Municipal Estimate of Maintenance Costs" are documents required
by IDOT prior to MFT funding. The resolution appropriates the sum of $43,000 for calendar
year 2004 for the Crack Seal Project, the same amount that is within the 2004 Budget as a
transfer from the MFT Fund to the Infrastructure Fund for this work.
As this project is utilizing MFT funds, we are working with IDOT personnel to insure that our
design documents and specifications meet MFT requirements.
This item is being placed on the Board agenda of January 13, 2004 for your consideration.
/DLD /JAB
MFT - resolution -memo doc als
4. B
REGULAR BOARD OF TRUSTEES MEETING
—DECEMBER 9,
2003
REG MTG - 12 -9 -03
C.
SPECIAL BOARD OF TRUSTEES MEETING —DECEMBER
29,
2003
SPEC BD MTG - 1 2-
29 -03
Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the
Minutes of the Special Meeting/Public Hearing of the Board of Trustees
Meeting — December 9, 2003, the Regular Board of Trustees Meeting —
December 9, 2003 and the Special Board of Trustees Meeting — December
29, 2003. VOICE VOTE: Motion carried.
5 CONSENT AGENDA: c AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Aktipis asked to speak to the agenda item of the water loss by the
Village. He asked if a program could be made of a monthly monitoring so that
the water leakage problems could be corrected sooner Public Works Meranda
stated that he is working with the Finance Department to do a bi- monthly
review so that corrections could be expedited quickly.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as presented and that the Board has determined that the circumstances,
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes- 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. ACCOUNTS PAYABLE BILLS
1 RATIFICATION OF ACCOUNTS PAYABLE FOR PERIOD ENDING , 12 -29 -03 -
$1,490,735 54
DECEMBER 29, 2003 - $1,490,735 54
Significant items included above:
a) DuPage Water Commission - $167,684.51
2 ACCOUNTS PAYABLE FOR PERIOD ENDING JANUARY 13, 2004 , 01-13-04-
- $480,891 30
- $480,891.30
Significant items included above -
a) James J Benes & Associates — Payout #5 — 2004 Paving Project -
$16,649.62
b) Dominic Fiordirosa Construction — Payout # 2 — 2003 Water Main
& Drainage Project - $36,325.22
c) Mechanical Inc — Payout # la , lb and Final — Old Butler School
VILLAGE OF OAK BROOK Minutes Page 2 of 7 January 13, 2004
L�
5 A 2) c) Boiler Replacement - $24,700.00
d) Backflow Solutions, Inc. — Cross - connection Control Management
Program - $36,016.00
B APPROVAL OF PAYROLL
1) PAY PERIOD ENDING DECEMBER 6, 2003 - $794,361.71
2) PAY PERIOD ENDING DECEMBER 20, 2003 - $527,249.57
1, 3) PAY PERIOD ENDING JANUARY 3, 2004 - $717,067.10
C. COMMUNITY DEVELOPMENT REFERRALS
PAYROLL
12 -6 -03 - $794,361 71
12 -20 -03 -
$527,249 57
01-03-04-
$717,067 10
REFERRALS
1) CHEESECAKE FACTORY - 2020 SPRING ROAD - SPECIAL USE SPEC USE - OUTDR
DNG - 2020 SPRING
FOR OUTDOOR DINING — REFER TO PLAN COMMISSION RD - CHEESECAKE
MEETING OF JANUARY 19, 2004 AND THE ZONING BOARD OF FACTORY
APPEALS MEETING OF FEBRUARY 3, 2004
D AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE , BIDS, PROPS,
6
CONTRACTS CNTRCTS
1) EMERGENCY WATER MAIN REPAIR — SALT CREEK CROSSING � EMERG WTR MN
31sT STREET RPR— SLT CRK
CRSG AT 31 ST ST
2) GOLF COURSE COMMODITIES
3) 2004 PAVING PROJECT
E. RESOLUTION 2004 -TX -MFT -R -867, "A RESOLUTION FOR
IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE — 2004 PAVING PROJECT"
O. FRESOLUTION 2004 -TX =MFT -R -868 "RESOLUTION FOR
MAINTENANCE OF STREETS AND HIGHWAYS BY
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE — 2004
CRACK SEAL PROJECT"
GLF CRS COMMD
2004 PVG PROJ
RES 04-TX- MFT -R-
867 - 04 PVG PROJ
RES 04-TX- MFT -R-
868 - 04 CRK SL
PROJ
G 2004 MEMBERSHIP RENEWAL — NATIONAL LEAGUE OF CITIES 04 MEMB - NTL LG
OF CITIES
H, CHANGE ORDER #1 — 2003 WATER MAIN AND DRAINAGE CHNGE ORDR #1 -
03 WTR MN &
PROJECT - $1,455 79 — VENDOR_ - _REVISED TOTAL CONTRACT DRNG PROJ
AMOUNT - $90,455 79
VILLAGE OF OAK BROOK Minutes
NO
Page 3 of 7 January 13, 2004
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January 14, 2004
I
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CouNTI
Village of
Mr Peter Stresino, P E
Oak Brook
Illinois Department of Transportation
Division of Highways/District 1
1200 Oak Brook Road '
201 West Center Court
Oak Brook IL 60523 -2255
Schaumburg, IL 60196
Website
ww,s oak- brook.org
RE 2004 Crack Sealing Project
Administration
MFT Maintenance Resolution
630 990 3000 I
FAX 630 990 0876
Dear Pete.
Community
Deg elopment
At their meeting of January 13, 2004, the Oak Brook Village Board approved the MFT
6-330 990 3045
Resolution for this project. Pursuant to that action, enclosed please find two originals
FAX 630 990 3985
and two copies of the "Resolution for Maintenance of Streets and Highways by a
Municipality Under the Illinois Highway Code ", Oak Brook Resolution No 2004-TX-
Department t
Department
MFT -R- 868 Also enclosed lease find four copies of the "Municipal Estimate of
P P P
630 990 3010
Maintenance Costs"
FA\ c,30 990 3985
Jim Bosma will be in touch with you concerning the bid date and proposal booklet
Fire Department
630 990 3040
FAX 630 990 2392
Smcer ,
Police Department
630 990 2358
--i
FAX 630 990 7484
Dale L Durfey, Jr., P.E ,
Village Engineer
Public «orks
Department
630 Q90 3044
DLD /etk
FA\ 630 472 022,
cc Ridhard-B' Boehm tVillage Manager
Oak Brook 'I
Jim Bosma, P E, Civil Engineer H
Public Libram
Eric
oou u,ik Biook Road
Oak Brook IL 60523 -2200
630 990 2222
FAX 630 990 4509
Oak Brook Sports Core
Bath S Tennis Club
700 Oak Brook Road
Oak Brook IL 60523 -4600
630 990 3020
FAX 630 990 1002
Golf Club
2606 York Road
Oak Brook IL 60523 -4602
630 990 3032
FAX 630 990 0245
2004 crk seal stresino doc
Illinois Department of Transportation
Division of Highways /District 1
201 West Center Court/Schaumburg, Illinois 60196 -1096
LOCAL ROADS AND STREETS
Motor Fuel Tax — 2004 Maintenance Program
Village of Oak Brook
Section No.: 04- 00000 -00 -GM
DuPage County
February 5, 2004
Ms. Linda K. Gonnella
Clerk
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Dear Ms. Gonnella:
The Resolution adopted by the President and Board of Trustees on January 13, 2004
appropriating $43,000 of Motor Fuel Tax (MFT) funds for the maintenance of various
municipal streets, from January 1, 2004 to December 31, 2004, was approved as of
February 5, 2004.
The Estimate of Maintenance Cost in the amount of $43,000 for municipal streets was
approved as of February 5, 2004.
Authorization for expenditure of $43,000 for municipal maintenance, from your
unobligated MFT account, is authorized and will be recorded on your next monthly
Allotment Notification Letter.
Enclosed is one copy for your records. If you have any questions or need additional
information, please contact Pete Stresino, MFT Field Engineer, at (847) 705 -4408
Very truly yours,
John P. Kos, P.E.
District Engineer
f
By:
Peter A. Stresrno, P.E
MFT Field Engineer
Local Roads and Streets
Enclosure
cc: Dale Durfey w /encl.
Richard B. Boehm w /encl.
S \Gen \Wp2 \Current MFT Letters \CSO40205PS -Oak Brookl doc