R-1232 - 02/12/2013 - TREE - Resolutions Supporting DocumentsITEM G.F.1)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
February 12, 2013
SUBJECT: Award of Contract - Tree Maintenance Services
FROM: Rania Serences, Purchasing Clerk
BUDGET SOURCE/BUDGET IMPACT: $45,000 (annually) is included in Program 335 -76800
for this item.
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, The Davey Tree Expert Company, Kent, OH,
subject to staff and attorney review, based on the unit prices on the attached bid tabulation
for tree maintenance services, and approve Resolution 2013- TREE- AG -EX -R -1232, a Resolution
Approving and Authorizing the Execution of an Agreement by and Between the Village of Oak
Brook and The Davey Tree Expert Company.
Backeround/IIistory:
Five (5) sealed bids were opened on Wednesday, January 23, 2013. Bid packages were sent out
to seven (7) companies. Staff is recommending a contract be awarded to The Davey Tree Expert
Company for a one -year term with (3) one -year options to renew at the Village's discretion. References
submitted were reviewed by staff and are adequate. However, as with other contracts of this type, out
specifications allow the Village to cancel the contract if the quality of work fails to meet our expectations.
The Davey Tree Expert Company was the contractor for tree maintenance services from 1998 -
2009 and performed without issue.
The parkway tree maintenance program was established in 1995 and has been undertaken each
year since inception. Benefits of cyclic tree pruning include improvement in tree structure,
shape, and enhanced growth. Removal of dead and hazardous trees and Emerald Ash Borer
treatment are also included in the contract.
Recommendation:
That the Village Board award a contract to the lowest responsive and responsible bidder, The
Davey Tree Expert Company, Kent, OH, subject to staff and attorney review, based on the unit
prices on the attached bid tabulation for tree maintenance services, and approve Resolution 2013 -
TREE- AG -EX -R -1232, a Resolution Approving and Authorizing the Execution of an Agreement by and
Between the Village of Oak Brook and The Davey Tree Expert Company. °U , (r
Last saved by merence J9WORM0013id Rewmmendations\2013 Recommendations\2013 Tree Maintenance.doc
Last printed 2/7/2013 11:49 AM
RESOLUTION 2013 - TREE- AG -EX -R -1232
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR TREE PRUNING SERVICES
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND THE DAVEY TREE EXPERT COMPANY
WHEREAS, the Village desires to procure tree pruning services to maintain the trees planted on
the parkways within the Village ( "Tree Maintenance Services'; and
WHEREAS, the Village solicited bids for the Tree Maintenance Services; and
WHEREAS, The Davey Tree Expert Company ( "Davey') was the lowest responsive and
responsible bidder for the Tree Maintenance Services; and
WHEREAS, the Village and Davey desire to enter into and execute an agreement for Davey to
perform the Tree Maintenance Services, attached hereto as Exhibit A ( "Agreement "); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement for the Tree Maintenance Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Davey in a final form acceptable to the Village
Manager and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Ayes:
Nays:
APPROVED THIS 12th day of February, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of February, 2013
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2013 - TREE- AG -EX -R -1232
Authorizing Agmt. w /Davey Tree Expert Co.
For Tree Pruning Services
Page 2 of 3
EXHIBIT A
AGREEMENT
M12357168_vl
Resolution 2013- TREE- AG -EX -R -1232
Authorizing Agmt. w /Davey Tree Expert Co.
For Tree Pruning Services
Page 3 of 3
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