R-1153 - 02/14/2012 - PUBLIC WORKS - Resolutions Supporting DocumentslrlrF.H 10•D•2J
OF OAIC
ENNUM
COUNI
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 14, 2012
SUBJECT: Oak Brook Heritage Center; West Wing Wall Project
FROM: Mike Hullihan, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: Program 421 Buildings and Grounds; Capital
Improvements $54,875 ($75,000 budgeted).
RECOMMENDED MOTION: I move that competitive bidding be waived and a sole
source contract be executed with Restoric LLC for the Oak Brook Heritage Center West
Wing Wall Project in an amount not to exceed $54,875 and that Resolution R -1153, A
RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND
AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE
VILLAGE OF OAK BROOK AND RESTORIC, LLC TO PROVIDE MASONRY
RESTORATION AND TUCKPOINTING, be approved.
Background/Historv:
As part of the ongoing restoration of the Oak Brook Heritage Center the masonry is being either
reconstructed or tuck pointed. The work is being done in stages to insure that interior spaces
undergoing restoration have a weatherproof building envelope. An ongoing concern of both the
Historical Society and Public Works is use of proper materials and methods for the masonry
work. Use of "mismatched" mortar in past reconstruction efforts have actually hastened the
deterioration of the brick walls. For this reason, staff recommends the use of Restoric LLC to
perform the work. Restoric personnel have proven their ability to properly deal with historic
masonry rehabilitation.
Restoric has performed restoration work on several historic buildings in Northern Illinois
including the Peabody Estate. They are listed as approved restoration contractors by Landmark
Illinois. Their work to date on the Heritage Center has been outstanding.
The attached proposal outlines the scope of work. A standard form Village contract will be used
as the acquisition instrument.
Wr�
Recommendation:
That competitive bidding be waived and a sole source contract be executed with Restoric LLC
for the Oak Brook Heritage Center West Wing Wall Project in an amount not to exceed $54,875
and that this resolution be approved.
RESOLUTION 2012- PW- CNTRCT -R -1153
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
RESTORIC, LLC TO PROVIDE MASONRY RESTORATION AND TUCKPOINTING
WHEREAS, the Village is engaged in the ongoing restoration of the Oak Brook Heritage Center
( "Heritage Center'); and
WHEREAS, the wall of the west wing of the Heritage Center is in need of masonry reconstruction
and tuckpointing ( "Restoration Services "); and
WHEREAS, use of the proper materials and expertise in the Restoration Services is important to
prevent the deterioration of the Heritage Center;
WHEREAS, Restoric, LLC ( "Restoric') has a long record demonstrating their expertise in
restoring historical structures, including past work on the Heritage Center;
WHEREAS, the Village and Restoric desire to enter into an agreement for Restoric to provide the
Restoration Services in an amount not to exceed $54,875 ( "Agreement'), which Agreement is attached
to this Resolution as Exhibit A; and
WHEREAS, the Director of Public Works recommends that the Village waive competitive bidding
and approve the Agreement for the Restoration Services; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the Agreement for the Restoration;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Restoration Services shall be, and they are hereby, waived in
accordance with the Section 8 -9 -1 of the Illinois Municipal Code and Section 1 -7-4 of the Village
Municipal Code.
Section 3: Approval of Purchase of Restoration Services. The purchase of Restoration
Services from Restoric in a total amount not to exceed $54,875 shall be, and is hereby, approved.
Section 4: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Restoric in substantially the same form as
attached as Exhibit A and in a final form approved by the Village Attorney.
Section 5: Execution of Agreement. The Village President and the Village Clerk shall be,
and are hereby, authorized to execute the final Agreement on behalf of the Village.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Ayes:
Resolution 2012- PW- CNTRCT -R -1153
Approving the waiver of Competitive Bidding and Authorizing
the Execution of an Agreement to Provide Masonry and Tuckpointing
Page 2 of 2
APPROVED THIS 14th day of February, 2012
Gopal G. Lalmalani
Village President
PASSED THIS 14" day of February, 2012
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
#10804662_vl
Old Butler School
3
R E S T O R A T 1 O N C O N S U L T I N G
A N D C ON T R A C T I N G
1604 Chicago Avenue, Suite t
Evenstun, It 60201
F,I ,„ 18471 492 -6416
I,847j 492 -9816
lour res!oriccom
m„a: resloneue�earmin +.net
Page No 1 of t Pages
NAUe
y W Mike Huflihan
veoNE
oATe YJ9/22012
STREET
1200 Oak Brook Road
Joe NAME
West Wing Wail Project
CITY
Oak Brook
STREET
Same
STATE
IL 60523
CITY
Same STATE Same
Instruct and rebuild west upper gable wing wall to roofllne using original and matching brick per
ifications; deconstruct and rebuild west chimney from roofline up, pour a new chimney rap and install
flue liner as required. Plash all masonry work with rapper flashing into existing roofing. Temporarity
antle attic HVAC ductwork to access interior wall as required. Clean, reassemble and insulate ducts
I completion of masonry work. Work includes all lifts rscaffiokling as required for access. MOPE.•
of Oak Brook permit fees shall be reimbursed by Owner.
We, hereby propose to furnish labor and matetals-- complate in accordance with the above spetvficatians, For the sum of
$54,875 (not -to- exceed) with payment to be made as follows
to be scheduled within 21 -days receipt of the signed proposal and a 1/3 down payment. Progress
tents shall be submitted as work is completed Final payment shali be due upon delivery. interest
be charged at 2% per month for all payments past due. This proposal is subject to binding
All material is guaranteed to be as specified_ All work to be Completed in a workmanlike manner accxxding to standard practices. Any
aUeranon or derviation from above specifcithons involving axira Costs will be executed only upon written orders and will become an
extra charge over and above the estimate. Ali agreements contingent upon strikes, accident, or delays beyond our Control.
This proposal is subject to acceptance vntt�rla Q days and it is void thereafter at fie option of it,-- undersleoneo
Hestorlc, LLC carrier Grz+er yU. ' u+e Y r ant petts+�tion and shall praex'dr a Cerx7t}crrfe of huurance ftrr 5725.
Authorized Signature(/{/
ACCEPTANCE OF PROPOSAL
The above prices specifications and conditions are hereby accepted- You are authorized to do the work as specified- Payment vall be
made as outlined above.
Accepted:
rate:
Signature-
Signature-
DESIGN I SPECIFICATION I PROJECT MANAGEMENT I CONSTRUCTION