R-798 - 02/26/2002 - TAX - Resolutions Supporting Documents�E OF UAt
'e VILLAGE OF OAK BROOK
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Village Board Transmittal Memorandum
DATE: January 30, 2002
SUBJECT: 2002 Paving Project
MFT Section 02- 0033 -00 -FP
FROM: Dale L. Durfey, Jr., P.E., Village Engine
RECOMMENDATION: That the Village Board approve the attached "Resolution for
Improvement by Municipality Under the Illinois Highway Code ".
At your meeting of October 9, 2001, you approved an Engineering Agreement for Design and
Construction Services with James J. Benes & Associates, Inc. The project includes both MFT eligible
streets and non -MFT streets (Infrastructure Funds will be used here). Since that time, the engineer has
been proceeding with the design and we are now ready to approve the MFT Resolution.
Funds in the amount of $265,000 are within the 2002 Budget as a transfer from the MFT Fund to the
_ Infrastructure Fund for the MFT portion. The MFT Resolution states that amount. Since this project
utilizes NIFT funds, we are working with IDOT personnel to insure that our design documents and
specifications meet MFT requirements.
This item is being placed on the Board agenda of February 12, 2002 for your consideration.
:UQ2 pavuig m%olutionA-4
2002- TX -MFT -R -793 Constrtaction '
Illinois Department ent Resolution for Improvement by
p Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the President and Board of Trustees of the
Council or President and Board of Trustees
Village of Oak Brook Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare
Route
From
To
Kensington Road
Jorie Blvd
West End
Kensington Court
Kensington Rd
North End
Birchwood Road
Adams Rd
West End
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Bituminous milling and resurfacing, bituminous patching, curb
and gutter replacement, and landscape restoration
and shall be constructed various
and be designated as Section 02- 00033 -00 -FP
wide
2_ That there is hereby appropriated the (additional ❑ Yes ® No) sum of Two hundred sixty five thousand
0 Dollars ( $265,000.00 ) for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract
; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
APPROVED
Date
Department of Transportation
District Engineer
I, Village Clerk in and for the
Village of Oak Brook
City, Town or Village
County of DuPage , hereby certify the
foregoing to be a true, perfect and complete copy of a resolution adopted
by the President and Board of Trustees
Council or President and Board of Trustees
at a meeting on February 12, 2002
Date
IN TES WHEREOF, I have hereunto set my hand and seal this
®F 0A
February, 2002
L _
Clerk
BLR 4103 (Rev 11/00)
"VilTI
2A.
ki
4.
RECONVENE FROM CLOSED MEETING:
President Bushy reconvened the meeting at 7: 36 p.m.
ANNOUNCEMENTS AND OPEN FORUM:
Trustee Caleel reminded everyone that March 9 h was the scheduled opening of
the new Village Library.
President Bushy thanked Trustee Caleel for chairing the last Board meeting due
to a death in her family. She also thanked those who expressed their sympathy
to her family and attended the funeral services.
President Bushy noted that in a local newspaper advertising homes for sale in
Oak Brook, the new Library and the Oak Brook Park District were mentioned
as features of the home for sale.
She commended and recognized Police Chief Pisarek who had previously been
awarded the Northwestern Public Safety Award and was now awarded the
designation of Certified Police Chief by the Illinois Association Chiefs of
Police. This designation signifies that he has met the highest standards of
competency and conduct.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Regular Board of Trustees Meeting of January 22, 2002 as presented and
10waive the full reading thereof. VOICE VOTE: Motion carried.
5- CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and
will be enacted in one motion. Trustee Savino asked that 5.C.5., 5.J. and 5.K. be
removed for further discussion.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent
Agenda as amended and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed, that the change orders are in the best interest of the Village
and are authorized by law. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 2 of 24 February 26, 2002
!4
RECNVN FROM
CLSD MTG
ANNOUNCE
MINUTES
C. AGENDA
5. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) RATIFY AUTHORIZATION VIA PHONE POLL ON FEBRUARY
6TH & 7TH TO SEEK BIDS FOR THE 2002 PAVING PROJECT
2) AUTHORIZE RFP TO SELECT VENDOR OF ONBASE SYSTEM —
DOCUMENT IMAGING
3) AUTHORIZATION TO NEGOTIATE 2002 PAVEMENT
REJUVENATION PROJECT
4) AUTHORIZATION TO SEEK BIDS FOR GOLF COURSE
MAINTENANCE EQUIPMENT REPLACEMENT
5) RATIFY AUTHORIZATION VIA PHONE POLL ON FEBRUARY
6TH & 7TH TO SEEK BIDS FOR THE 2002 CRACK SEALING
PROJECT
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF
JANUARY, 2002
02 PVG PROJ
DOC IMAGING
02 PVMNT REJ
GLF CSE MAIN
EQUIP REPLCMNT
02 CRACK SEAL
PROJ
ACPT TREAS RPT
H. AATIFY APPROVAL VIA PHONE POLL ON FEBRUARY 6TH & 7TH US 02-TX-MFT-R-
798 RESOLUTION 2002- TX -MFT -R -798 02 PVG PROJ PROI
A RESOLUTION FOR - MFT
02
IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE — 2002 PAVING PROJECT
I. APPROVE THE DECLARATION OF STORMWATER FACILITIES
DEC STRM WTR,
COVENANTS, CONDITIONS AND RESTRICTIONS FOR THE
T
0 Joy Bi
MARRIOTT RESIDENCE INN AT 790 JORIE BOULEVARD
D
MARRIOTT RFS INN
J. APPROVAL OF SPORTS CORE FIELD USAGE — POTAWATOMI REMOVED FROM
TRAMS DISTRICT, BOY SCOUTS OF AMERICA — REMOVED FROM CONSENT AGENDA
CONSENT AGENDA.
K. APPROVAL OF SPORTS CORE FIELD USAGE — ILLINOIS SAINT
ANDREW SOCIETY — HIGHLAND GAMES — REMOVED FROM
CONSENT AGENDA
L. REQUEST FOR RELEASE OF FUNDS — OAK BROOK HOTEL,
CONVENTION AND VISITORS COMMITTEE
VILLAGE OF OAK BROOK Minutes Page 5 of 24 February 26, 2002
�0
REMOVED FROM
CONSENT AGENDA
RLS OF ENDS - HTL
COMM
Illinois Department of Transportation
Division of Highways /District 1
201 West Center Court/Schaumburg, Illinois 60196 -1096
LOCAL ROADS AND STREETS
CITY MFT
Oak Brook
Section: 02- 00033 -00 -FP
DuPage County
IMPROVEMENT RESOLUTION
March 14, 2002
Ms. Linda Gonnella
Village Clerk
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Dear Ms. Gonnella:
The Resolution for Section 02- 00033- 00 -FP, adopted by the President and
Board of Trustees on February 12, 2002, was approved by this Department on
March 14, 2002. This resolution provides for resurfacing of various streets in
the Village of Oak Brook and appropriates $265,000.00 of Motor Fuel Tax
funds for the subject section.
If you have any questions or need additional information, please contact Pete
Stresino, at (847) 705 -4408.
Very truly yours,
John P. Kos, P.E.
District Engineer
By: ?��7
Nancy L. Magnus, P.E.
Bureau Chief of Local Roads and Streets
cc: Darrell McMurray w /encl.
MFT Auditors no /encl.
Dale Durfey w /encl.
James J. Benes w /encl.
S \Wp2 \03- 13 -02psj I doc
VILLAGE CLERK
MAR 2 1
OAK BROOK. ILLINOIS