R-1007 - 02/26/2008 - BOARD - Resolutions Supporting DocumentsI
IT13M 6.F.
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 26, 2008
SUBJECT: Release of Closed Meeting Minutes to the General Public from July 10, 2007
through September 11, 2007
FROM: Charlotte K. Pruss, Village Clerk
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve Resolution R -1007, A Resolution for the
Approval and Release of Closed Meeting Minutes.
Background /History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all their
meetings, whether open or closed. The public body shall periodically, but no less than semi-
annually, meet to review minutes of all closed sessions that had not been released to the public.
At this time, it is necessary for the Board of Trustees to review minutes so that they may be
released to the public by Resolution.
Recommendation:
The minutes have been redacted regarding the necessary sections of the meeting from January
through June, 2007 for those items that are still pending and require continued confidentiality. I
request that the Board approve Resolution R -1007, A Resolution for the Approval and Release of
Closed Meeting Minutes.
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RESOLUTION 2008- BD -CL- MIN -EX1 -R -1007
A RESOLUTION FOR THE APPROVAL AND
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed
meeting for purposes authorized by the Illinois Open Meetings Act, and
WHEREAS, pursuant to the requirements of 5 ILCS 120/2 06(c), the Village Board has met in closed
meeting to review all closed Meeting minutes, and
WHEREAS, the Village Board has further determined that a need for confidentiality still exists as to
portions of the closed meeting minutes from the meetings set forth on Schedule A, attached hereto as
Exhibit 1
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1 That the 2007 closed meeting minutes of July 10, July 12, July 13, July 22, July 24, August
14, August 16, August 28 and September 11 have been approved
Section 2 That the 2007 closed meeting minutes of July 10, July 12, July 13, August 16 and August
28 are hereby released in their entirety
Section 3 That the 2007 closed meeting minutes of July 22, July 24, August 14 and September 11,
are hereby released, subject to the deletions described in Schedule A, attached hereto and made a part
hereof as Exhibit 1
Section 4 That the Village Clerk is hereby authorized and directed to make minutes identified in
Sections 2 and 3 available for inspection and copying in accordance with the standing procedures of the
Clerk's office, subject to the deletions described in Schedule A
Section 5 That this resolution shall be in full force and effect from and after its passage and approval
as provided by law
APPROVED THIS 26th day of February, 2008
John W Craig
Village President
PASSED THIS 26th day of February, 2008.
Ayes
Nays
Absent
Resolution 2008- BD -CL- MIN -EX2 -R -1007
Release of Closed Meeting Minutes
Page 2 of 3
ATTEST
Charlotte K Pruss
Village Clerk
EXHIBIT 1
SCHEDULE A
(Portions of Closed Meeting Minutes NOT to Be Released)
Date Agenda Item (s)
July 22, 2007 3
July 24, 2007 3,43)
August 14, 2007 4 a
September 11, 2007 3 b
REVISED ITEM #6.F
RESOLUTION 2008- BD -CL- MIN -EX1 -R -1007
A RESOLUTION FOR THE APPROVAL AND
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed
meeting for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, pursuant to the requirements of 5 ILCS 120/2 06(c), the Village Board has met in closed
meeting to review all closed Meeting minutes; and
WHEREAS, the Village Board has further determined that a need for confidentiality still exists as to
portions of the closed meeting minutes from the meetings set forth on Schedule A, attached hereto as
Exhibit 1
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows-
Section 1: That the 2007 closed meeting minutes of July 10, July 12, July 13, July 22, July 24, August
14, August 16, August 28 and September 11 are hereby approved
Section 2 That the 2007 closed meeting minutes of July 10, July 12, July 13, August 16 and August
28 are hereby released in their entirety.
Section 3: That the 2007 closed meeting minutes of July 22, July 24, August 14 and September 11,
are hereby released, subject to the deletions described in Schedule A, attached hereto and made a part
hereof as Exhibit 1
Section 4. That the Village Clerk is hereby authorized and directed to make minutes identified in
Sections 2 and 3 available for inspection and copying in accordance with the standing procedures of the
Clerk's office, subject to the deletions described in Schedule A
Section 5. That this resolution shall be in full force and effect from and after its passage and approval
as provided by law.
APPROVED THIS 26th day of February, 2008.
John W Craig
Village President
PASSED THIS 26th day of February, 2008
Ayes
Nays
Absent-
Resolution 2008- BD -CL- MIN -EX2 -R -1007
Release of Closed Meeting Minutes
Page 2 of 3
ATTEST:
Charlotte, ' K Pruss
Village Clerk
REVISED ITEM #6.F
EXHIBIT 1
SCHEDULE A
(Portions of Closed Meeting Minutes NOT to Be Released)
Date Agenda Item (s)
July 22, 2007 3
July 24, 2007 3,43)
August 14, 2007 4.a.
September 11, 2007 3.b