R-1155 - 02/28/2012 - IDOT - Resolutions Supporting DocumentsITEM 6.F.4)
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,
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 28, 2012
SUBJECT: 2012 Permit Resolution — IDOT
FROM: Mike Hullihan, P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve the attached
resolution to be in lieu of a permit bond for permit work within State rights -of -way by
Village employees.
Background/History:
Attached please find a letter from Thomas Gallenbach of IDOT requesting that Oak Brook adopt
a resolution that would be used in lieu of a permit bond when work is performed by Village
employees on state rights -of -way, including emergency work. This is in keeping with past
practice.
The attached Resolution has been drafted by the Village's Legal Department.
Recommendation:
I recommend that the Village Board approve the attached resolution.
?0
RESOLUTION 2012 -IDOT- PERMITS -R -1155
A RESOLUTION CONCERNING CONSTRUCTION ON STATE HIGHWAYS
WHEREAS, the Village may desire to undertake, in the years 2012 and 2013, the location,
construction, operation and maintenance of driveways and street returns, water mains, sanitary and storm
sewers, street lights, traffic signals, sidewalks, landscaping, etc., on State highways within the Village that
come under the jurisdiction and control of the Department of Transportation of the State of Illinois
( "Department'); and
WHEREAS, an individual working permit must be obtained from the Department before any of the
aforesaid installations are constructed, either by the Village or by a private person or firm under contract
and supervision of the Village;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Guaranty: Hold Harmless and Assumption of Liability. The President and Board
of Trustees hereby pledge the Village's good faith and guaranty that all work shall be performed in
accordance with conditions of the permit to be granted by the Department, and to hold the State of Illinois
harmless during the prosecution of such work, and to assume all liability for damages to persons or
property due to accidents or otherwise by reason of the work to be performed under the provision of said
permit.
Section 3: Authorization: All authorized officials of the Village are hereby instructed and
authorized to sign any and all working permits during the effective period of this resolution on behalf of
the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Ayes:
APPROVED THIS 28'h day of February, 2012
Gopal G. Lalmalani
Village President
PASSED THIS 281h day of February, 2012
ATTEST:
Charlotte K. Pruss
Village Clerk
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Illinois Department of iransportatione
Division of Highways /Region Ona/ District One
201 West Center CoarUSchaumburg, Illinois 60196 -1096
PERMITS
Resolution for Construction on State Highway
February 9, 2012
Mr. Gopal G. Lalmalani
Village President
Village of Oak Brook
1200 Oak Brook Road
.Oak Brook, IL 60523 -2255
.pear Mr. Lalmalani: .
Chapter 121 of the Illinois revised statutes requires that any person, firm or
corporation desiring to do work on state maintained rights of way must first
obtain a written permit from the Illinois department of transportation. This
includes any emergency work on broken watermalns or sewers.
A surety bond Is required with each permit application to insure that all work is
completed In accordance with state specifications and that the right of way is
properly restored.
For permit work to be performed by employees of a municipality a resolution is
acceptable In lieu of the surety bond. This resolution does not relieve
contractors hired by the municipality from conforming with the normal bonding
requirements nor from obtaining permits.
The resolution should be enacted for a period of two years. This procedure will
save time and effort as well as reduce the annual paperwork associated with an
annual resolution.
In order to expedite the issuance of permits to your municipality during the next
two calendar years the attached sample resolution should be adopted and a
signed and certified copy thereof returned to this office. This resolution does
not constitute a blanket permit for work in the State system. A separate
application must be made In each Instance. In the case of an emergency,
verbal authority may be given prior to receipt of the written application. After
normal working hours or weekends, this authority can be obtained from our
Communications Center at (847)706 -4612.
February 9, 2012
Pagetwo
We would appreciate the cooperation of your community in withholding the
Issuance of building permits along State highways until the builder shows
evidence of a State highway permit having been obtained. Our permit staff
would be willing to answer any questions you may have regarding current -
policies or practices and to work with your planning commission on any new
developments within your municipality.
Do not hesitate to contact Ms. Beverly Hawley, Office Coordinator at (847) 705-
4142.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
Thomas G. Oa lenbach, P.E.
Traffic Permits Engineer