Minutes - 11/06/2013 - Sports Core Long Range Planning Committee
MINUTES OF THE NOVEMBER 6, 2013 MEETING OF THE OAK
BROOK SPORTS CORE LONG-RANGE PLANNING COMMITTEE OF
THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
DECEMBER 2, 2015.
CALL TO ORDER:
The Meeting of the Sports Core Long Range Planning Committee of the Village of Oak Brook
was held in the Upper Level Conference Room of the Butler Government Center and officially
called to order by Co-chair John Baar at 7:00 p.m.
PRESENT: Trustees John Baar and Don Adler (Co-Chairs), Kathy Manofsky, Frank Trombetta,
Jim Carson, Kathy Marek and Sharon Knitter
ABSENT: Angie Lopez, and Deepak Uppal
IN ATTENDANCE: Trustee Mark Moy, David Niemeyer, Village Manager, Village President
Gopal Lalmalani, and Trey VanDyke, Sports Core Director
APPROVAL OF MEETING MINUTES
Minutes from the June 10, 2013 and the June 24, 2013 Committee meetings were approved
jointly. Kathy Manofsky motioned, Jim Carson seconded. Voice vote. Approved.
PRINCIPLE OBJECTIVES FOR MEETING - Provide Committee Feedback To Board For
Purpose Of Developing Go Forward Strategic Plan And Mission Statement For Sports Core –
Trustee Adler gave a brief recap of items discussed from the last meeting and what are the
expected discussions for this meeting.
DEFINE MISSION
A) Sample Mission Statement & Village Mission Statement – Trustee Baar read a sample
Mission Statement created by Trey VanDyke prior to the meeting. Trustee Baar requested the
Committee provide brief comments and later send their additional thoughts to Manager
Niemeyer. Consensus was to add something about the preservation of open space.
B) What Should Overriding Approach be For Sports Core Model of Operation – Trustee Baar
explained that this discussion is separating the Bath & Tennis Club from the rest of the sports
core. Golf is an open club, daily fee use. What should the B & T be? It has been run like a
private club for years. Should it be considered a private club with open membership or should
it be a daily fee based use? Discussion ensued regarding memberships/daily passes vs daily
fees. Committee consensus is to keep what is there now, a private club with open enrollment
and providing Trey with direction to try and have more flexibility with residents. Doing a
marketing push of new pass options and possibly some social events, with the goal of trying
to increase residents attendance and an associate membership. Several more options were
discussed. Discussion on maintenance of Sports Core grounds and around the B & T.
Sharon Knitter arrived.
HOW/WHAT SERVICES SHOULD THE SPORTS CORE OFFER TO CORPORATE
RESIDENTS AND THEIR EMPLOYEES
Trey VanDyke explained that there is a good amount of corporate activity at the Golf Club as
well as corporate rates for the business community at both the Golf Club and the B & T. He
continued to explain that golf is an individual activity that companies can bring clients to; the
pool is more a family setting open to individuals as well. Trey also explained that they did try a
corporate tennis league after work hours.
REVIEW HISTORY OF SPORTS CORE PRIOR TO MASTER PLAN STUDIES AND
RECENT U OF I STUDY
Trey explained some history of one of the studies completed in the past and one recommendation
that was chosen was one that stated “enhance what you have and don’t do anything different”.
Kathy Manofsky and Manager Niemeyer met with someone who originally worked with Paul
Butler to create the Sports Core. They gave him the tour of what it looks like now. His response
was “Pick a sport that your fields could excel in, groom the fields the best you can and market the
heck out of it”. Discussion ensued. The recent study that was completed surveyed the
Community. It was not meant to provide direction but to assist in the development of the Master
Plan to determine what the residents want. Discussion ensued.
Financial Information included in the packets were reviewed and briefly discussed.
SPECIFIC COMMITTEE CONSIDERATIONS/DISCUSSION AND RECOMMENDATIONS
TO THE VILLAGE BOARD RELATED TO SPORTS CORE OPERATIONS:
Trustee Baar requested feedback/thoughts on doing things different with the various areas of the
Sports Core listed below:
A) Golf Course
Driving Range in a bubble (indoor), similar to White Pines. Trey VanDyke explained that the
bubble would be one part of an expanded driving range operation. A couple of considerations:
first you would need to survey how successful driving ranges operate; second, want to place the
dome in a visible location (on a busy street). It would not be feasible to put a bubble driving
range in the current location as it is in a flood plain, and doesn’t meet the criteria of a properly
sighted driving range. Discussion ensued.
B) Swimming Pool
Commit the dollars to the locker rooms and the public areas. 2014 budget includes a new pool
heater. Could look at pool covers as well. $368K in the budget for the B & T, includes locker
room updates, new hot water tank for showers, pool catering remodeling, pool awning update,
pool painting, basement stairway repair. Swimming pool punch list created and work is done on
those items.
C) Club House
Exterior stain and soffit repair. When the clubhouse was expanded, the old HVAC system was
never replaced. That project has been delayed for years and now needs to be completed. Cost is
about $80,000. Explore additional use for B & T. There is a lot of down time. This facility
should have a business plan. Could upgrade the B & T by using it more for golf, bar/food etc.
D) Tennis
We should develop a relationship with the Park District. In the Winter months, the Tennis
coaches take their students someplace else indoors. Should try to coordinate indoor/outdoor with
Park District.
E) Polo
Separate Committee
F) Soccer
Fields are doing great. Committee likes the possibility of night soccer.
G) Other
Maintenance, care and beautification of the grounds seasonally would add value.
I. SHOULD THE VILLAGE UNDERTAKE TO PARTNER WITH OTHER
ORGANIZATIONS, PARTICULARLY THE PARK DISTRICT, RELATIVE TO
THE TYPES, MARKETING AND DELIVERY OF ACTIVITIES AND SERVICES?
Do a better job with Swim Team. Figure out a partnership to hand them off during the winter
months. Same with Tennis. Golf? Could do lessons at the Park District in Winter. Suggestion to
have a task force with Park District to explore all options, joint memberships, the Disney concept
of various kinds to management & marketing exchange, optimize services.
Marketing really needs to be done. Discussion ensued.
II. OTHER CONSIDERATIONS/ISSUES IMPACTING THE GO FORWARD
STRATEGY/OPERATIONS AND CAPITAL SPENDING FOR THE SPORTS
CORE
Property costs money, trees, grounds, split rail fence all needs maintaining. Needs more
maintenance staff. Discussion ensued.
It was stated that there is a lot of open land not in use that could be utilized. Additional pathways
was suggested. Discussion ensued.
III. DISCUSSION – NEXT STEPS
Manager Niemeyer will draft a summary report to present to the Village Board at a future Board
meeting.
OTHER ITEMS - None
NEXT MEETNG – To be determined
ADJOURNMENT
The meeting was adjourned at 9:06 PM
ATTEST:
Donna L. Bettin
Donna Bettin
Executive Assistant
_December 3, 2015 .
Date