Loading...
R-1085 - 03/08/2011 - BOARD - Resolutions Supporting Documentso„ AGENDAITEM Regular Board of Trustees Meeting of March 8, 2011 ITEM 6.G.3) SUBJECT: Release of Closed Meeting Minutes to the General Public from January 10, 2010 through July 27, 2010 FROM: Charlotte K. Pruss, Village Clerk BUDGET SOURCE/BUDGET IMPACT: N/A RECOMMENDED MOTION: Motion to approve Resolution R- 2011- BD -CL- MIN -EXI- R -1085, A Resolution Approving for the Approval and Release of Closed Meeting Minutes Background/Ilistory: The Open Meetings Act requires that all public bodies shall keep written minutes of all their meetings, whether open or closed. The public body shall periodically, but no less than semi- annually, meet to review minutes of all closed sessions that had not been released to the public. At this time, the Board of Trustees has reviewed minutes from January 10, 2011 through July 27, 2010 and is ready to approve and release the minutes as appropriate. The minutes have been redacted regarding the necessary sections of the meetings for those items that are still pending and require continued confidentiality. The following list itemizes the minutes for this time period with recommendations for release: January 12, 2010 April 13, 2010 June 8, 2010 Redacted Redacted Not ready for release January 26, 2010 April 27, 2010 July 13, 2010 Redacted Redacted Not ready for release February 9, 2010 May 11, 2010 July 27, 2010 Redacted Redacted Not ready for release March 9, 2010 May 25, 2010 Not ready for release Not ready for release Recommendation: That the Board pass Resolution R- 2011- BD -CL- MIN-EXl -R -1085. EXHIBIT 1 SCHEDULE A (Closed Meeting Minutes to Be Released in entirety) DATE - OF?MEETING. None SCHEDULE B (Portions of Closed Meeting Minutes to Be Released, as Redacted) DATE OFMEETING REDACTED AGENDA ITEM- NUMBERS January 12, 2010 4.A., 4.C., 5.A. January 26, 2010 3.A., 5.A., 5.8., 5C. February 9, 2010 3.13., 4.A., 6. art April 13, 2010 3.A., 4.13. art April 27, 2010 3.A., 3.B., 4.A. art May 11, 2010 3.A. part SCHEDULE C (Closed Meeting Minutes NOT to Be Released) DATE OF. MEETING March 9, 2010 May 25, 2010 June 8, 2010 July 13, 2010 July 27, 2010 RESOLUTION 2011- BD -CL- MIN -EXI -R -1085 A RESOLUTION FOR THE APPROVAL AND RELEASE OF CLOSED MEETING MINUTES WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed meeting for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, pursuant to the requirements of 5 ILCS 120/2.06(c), the Village Board has met in closed meeting to review all closed Meeting minutes; and WHEREAS, the Village Board has further determined that a need for confidentiality still exists as to portions of the closed meeting minutes from the meetings set forth on Schedule A, attached hereto as Exhibit 1. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: That the 2010 closed meeting minutes of January 12, January 26, February 9, March 9, April 13, April 27, May 11, May 25, June 8, July 13 and July 27 are hereby approved, as written or amended. Section 2: That none of the 2010 closed meeting minutes listed above are to be released in their entirety as described in Schedule A, attached hereto and made a part hereof as Exhibit 1. Section 3: That the 2010 closed meeting minutes of January 12, January 26, February 9, April 13, April 27 and May 11 are hereby released, subject to the redactions described in Schedule B, attached hereto and made a part hereof as Exhibit 1. Section 4: That the 2010 closed meeting minutes of March 9, May 25, June 8, July 13 and July 27 are not ready for release at this time, as listed in Schedule C, attached hereto and made a part hereof as Exhibit 1. Section 5: That the Village Clerk is hereby authorized and directed to make minutes identified in Sections 3 available for inspection and copying in accordance with the standing procedures of the Clerk's office, subject to the redactions described in Schedule B. Section 6: That this resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED THIS 81" day of March, 2011. PASSED THIS 8th day of March, 2011. Ayes: Nays: Absent: John W. Craig Village President Resolution 2011- BD -CL- MIN -EXI -R -1085 Release of Closed Meeting Minutes Page 2 of 3 ATTEST: Charlotte K. Pruss Village Clerk MINUTES OF THE JANUARY 12, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of January 12, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:03 p.m. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing 3. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). A. Finance Director Position Village Manager Niemeyer explained the recent past regarding Sharon Dangles acting as Finance Director. He stated that she has been holding the position for about ten months and recommended that she should either be appointed Finance Director or outside recruitment should resume. He recommended appointing Sharon Dangles and discussed the procedure for appointing /interviewing a department head. Regarding salary, he stated that she has received a five percent increase for Acting Finance Director, and that as a permanent position, it is reasonable to suggest an additional five percent increase, slightly above the minimum. He stated that not filling the Assistant Finance Director position represents a savings of almost $100,000. Discussion ensued regarding the suitability of appointing Sharon Dangles to Finance Director and also potential outsourcing of accounting or payroll functions. Discussion ensued regarding holding off because of current financial constraints and union negotiations. Discussion regarding meeting with Sharon Dangles in a month's time. 4. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND + ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page 1 of 3 January 26, 2010 5. B. Library Union Village Attorney Sterk discussed the Village response to which Library personnel should not be included in the union. He discussed that the balance of union supporters versus non -union supporters has changed and discussed possible de- certification. Village Attorney Sterk brought the Board up to date regarding the Public Works' union; he stated that the union representatives stated that they would agree to a change in the insurance if the Village would agree to no furloughs in 2010. He stated that the union representatives are supposed to provide a proposed agreement with particulars to him. 6. ADJOURNMENT Village of Oak Brook Closed Meeting Minutes Page 2 of 3 January 26, 2010 Motion by Trustee Saiyed, seconded by Trustee Wolin, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 11:11 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 3 of 3 January 26, 2010 MINUTES OF THE JANUARY 26, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of January 26, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:00 p.m. 2. ROLL CALL: 3. The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) 4. TO DISCUSS MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THE OPEN MEETINGS ACT, WHETHER FOR THE PURPOSE OF APPROVAL BY THE BODY OF THE MINUTES, OR FOR SEMI- ANNUAL REVIEW OF THE MINUTES AS REQUIRED BY THE OPEN MEETINGS ACT (2C21) A. Closed Meeting Minutes of June 23, 2009 Village of Oak Brook Closed Meeting Minutes Page 1 of 2 January 26, 2010 Closed Meeting Minutes of July 20, 2009 C. Closed Meeting Minutes of July 28, 2009 Closed Meeting Minutes of September 22, 2009 Clerk Pruss requested that the above Minutes be reviewed by the Board and Attorney Sterk and returned to her by February 2, 2010. 5. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). 6. ADJOURNMENT Motion by Trustee Zannis, seconded by Trustee Carson, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 9:54 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 January 26, 2010 MINUTES OF THE FEBRUARY 9, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of February 9, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:18 p.m. 2. ROLL CALL: 4. The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk, Assistant Village Manager Blaine Wing, Acting Finance Director Sharon Dangles, Police Chief Thomas Sheahan and Larry Y. Bush, Executive Director of IRMA TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) A. Risk Management Discussion Assistant Village Manager Wing updated the Board on current claims comparing with 2008 and 2009; he stated that the Village is heading in the correct direction with the changes which are being implemented. He stated that two of the eleven pending workers' compensation cases are ready for settlement and explained the particulars of those two cases. Mr. Larry Bush, from IRMA, discussed the workers' compensation claims. Assistant Village Manager Wing stated that he is looking for direction from the Board regarding settlement of the two claims; one being $32,000+ and the other $25,000. Mr. Bush discussed a pending claim which they will be fighting. Consensus from the Board to settle the two claims mentioned above. Mr. Bush exited the meeting at 9:32 p.m TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page 1 of 3 February 9, 2010 5. TO DISCUSS MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THE OPEN MEETINGS ACT, WHETHER FOR THE PURPOSE OF APPROVAL BY THE BODY OF THE MINUTES, OR FOR SEMI - ANNUAL REVIEW OF THE MINUTES AS REQUIRED BY THE OPEN MEETINGS ACT (2C21) A. Closed Meeting Minutes of June 23, 2009 B. Closed Meeting Minutes of July 20, 2009 C. Closed Meeting Minutes of July 28, 2009 D. Closed Meeting Minutes of September 22, 2009 Discussion ensued regarding reasons for redactions, etc. 6. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). A. Finance Director Position Acting Finance Director Sharon Dangles entered the room at 10:24 p.m Interview of Acting Finance Director Dangles for consideration to be appointed to Finance Director was conducted. Consensus to appoint her to Finance Director and agreement on her salary increase. Discussion regarding President Craig not being available for the next meeting. Agreement to cancel the next meeting. ADJOURNMENT Motion by Trustee Saiyed, seconded by Trustee Wolin, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. Village of Oak Brook Closed Meeting Minutes Page 2 of 3 February 9, 2010 The meeting adjourned at 10:47 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 3 of 3 February 9, 2010 MINUTES OF THE March 9, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of March 9, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:52 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: Trustee James Carson IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing 3. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) 4. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page 1 of 2 March 9, 2010 4. ADJOURNMENT Motion by Trustee Aktipis, seconded by Trustee Moy, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 9:43 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 March 9, 2010 MINUTES OF THE APRIL 13, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of April 13, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:48 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Stark and Police Chief Thomas Sheahan 3. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) EN TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) B. Union Negotiation Update Police Union: Village Attorney Stark presented the Board with a copy of the proposed contract and he stated that the one issue left out is discipline. He stated that this will go to arbitration. Public Works Union: Village Attorney Sterk stated that he and Village Manager Niemeyer had requested a contract several months ago, but have received nothing to date; he stated that the labor board had ruled that the Director and Lead Foreman were not in the bargaining unit. He stated that the union withdrew the petition to include the secretary in the bargaining unit. Library Union: Village Attorney Stark stated that there is a hearing in the middle of May to decide whether the three people below the Library Director and one department secretary will be included in the union. 5. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Saiyed, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. Village of Oak Brook Closed Meeting Minutes Page 1 of 2 April 13, 2010 The meeting adjourned at 9:07 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 April 13, 2010 MINUTES OF THE APRIL 27, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of April 27, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:03 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: Trustee James Carson IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Stark and Assistant Village Manager Blaine Wing 3. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page t of 2 April 27, 2010 TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) A. Risk Management Discussion Assistant Village Manager Wing updated the Board on the current claims and levels, also asking for authority from the Board to settle two claims, one from 2006 and one from 2008. He stated that with the 2006 claim the employee has reached maximum medical improvement and could settle for 15% of an arm, $20,562.45, which would stop the Village's costs of thera he affirmed that IRMA would oav these claims. Consensus to settle the 2006 claim. 5. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Saiyed, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 9:13 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 April 27, 2010 MINUTES OF THE MAY 11, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of May 11, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:30 p.m. 2. ROLL CALL: Q The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing, Finance Director Sharon Dangles TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Library Union: Attorney Sterk stated that the Library withdrew their petition to form a union. Village of Oak Brook Closed Meeting Minutes Page 1 of 2 May 11, 2010 4. Finance Outsourcing: Village Manager Niemeyer stated that he and Finance Director Dangles discussed outsourcing finance functions; he stated that they identified the one accountant position as a position that would make the most sense. After analyzing the position in three ways: keeping things the same, outsourcing it or making it a part-time position, the latter would provide the greatest savings — about $45,000 annually. He discussed the pros and cons of this. Finance Director Dangles discussed the higher costs of outsourcing the accountant position as well as the accounts payable clerk and water billing clerk positions; she stated making the accountant position into a part-time (approximately thirty hours per week) postion and shifting some of the duties of the accountant over to the two clerical positions would be more cost - effective. She stated that with the Assistant Finance Director position vacant and the increased Freedom of Information Act requests as well as requests from the Citizens Advisory Finance Committee, there is more pressure on the Finance Department. Discussion ensued regarding this position in regard to performance issues and having a trial period of sixty to ninety days of performing accounting tasks instead of clerical tasks and documenting the performance. Consensus to allow the staff the trial period as discussed. 5. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Saiyed, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 10:05 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 May 11, 2010 MINUTES OF THE MAY 25, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of May 25, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:51 p.m. ROLL CALL The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: Trustee Moin Saiyed IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing 3. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) 4. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Carson, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 9:08 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 1 of 1 May 25, 2010 MINUTES OF THE JUNE 8, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of June 8, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:23 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: Trustee Stelios Aktipis IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk, Assistant Village Manager Blaine Wing and Police Chief Thomas Sheahan 3. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). 4. ADJOURNMENT Motion by Trustee Saiyed, seconded by Trustee Wolin, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 8:41 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 1 of 1 June 8, 2010 MINUTES OF THE JULY 13, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of July 13, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:48 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Mom Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk, Assistant Village Manager Blaine Wing and Community Development Director Robert Kallien 3. THE PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSION WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED (2C5). 4. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR DMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR Village of Oak Brook Closed Meeting Minutes Page 1 of 3 July 13, 2010 IMMINENT (2C11) 5. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page 2 of 3 July 13, 2010 t:1 TO DISCUSS MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THE OPEN MEETINGS ACT, WHETHER FOR THE PURPOSE OF APPROVAL BY THE BODY OF THE MINUTES, OR FOR SEMI - ANNUAL REVIEW OF THE MINUTES AS REQUIRED BY THE OPEN MEETINGS ACT (2C21) A) Closed Meeting of July 14, 2009 B) Closed Meeting of September 8, 2009 C) Closed Meeting of October 13, 2009 D) Closed Meeting of October 27, 2009 E) Closed Meeting of November 10, 2009 F) Closed Meeting of December 1, 2009 Consensus to accept the above Minutes as presented. 7. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Aktipis, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 10:51 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 3 of 3 July 13, 2010 MINUTES OF THE JULY 27, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON CALL TO ORDER The Closed Meeting of July 27, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 8:24 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, and Trustee Gerald Wolin ABSENT: Trustee Moin Saiyed and Trustee Elaine Zannis IN ATTENDANCE: Village Manager David Niemeyer, Assistant Village Manager Blaine Wing, Fire Chief Thomas McEllin. and Police Chief Thomas Sheahan. 3. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) Village of Oak Brook Closed Meeting Minutes Page 1 of 2 July 27, 2010 ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Carson, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 9:15 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Closed Meeting Minutes Page 2 of 2 July 27, 2010