Minutes - 11/17/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 3 SPECIAL MEETING OF NOVEMBER 17, 2015
MINUTES OF THE NOVEMBER 17, 2015 SPECIAL MEETING OF
THE BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON NOVEMBER 24, 2015
1. CALL TO ORDER
The Special Meeting of the Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 5:07
p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, Edward Tiesenga, Asif Yusuf.
ABSENT: Trustee John Baar
IN ATTENDANCE: Village Manager Rick Ginex; Finance Director/Assistant Village
Manager Sharon Dangles; Community Development Director Bob Kallien;
Interim Public Works Director Doug Patchin; Information Technology
Director Jim Fox; Fire Chief Barry Liss; Police Chief Jim Kruger, Sports
Core Director Trey Van Dyke, Human Resource Generalist Kate Andris
3. RESIDENT/VISITOR COMMENTS - None presented.
4. 2016 BUDGET WORKSHOP
A. Review of Program Goals, Objectives, and Budget
Request in the Following Departments
1) Hotel/Motel Fund
Village Manager Ginex presented slides regarding the Hotel/Motel Fund and discussed that
40% of the Village Planner position will come out of this Fund. He discussed the operation
and contractual budget requests and capital outlays. Comments were made regarding the
distributions from this Fund.
2) Self-Insurance Fund (Health Benefits)
Human Resource Generalist Andris presented slides regarding the Self-Insurance Fund and
discussed the RFP process for brokers and looking at a pooled option, as well as
performing a utilization review for un-used benefits, and monitoring compliance with the
Affordable Care Act.
3) Sports Core Operations
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Sports Core Director Van Dyke presented slides including developing a Village-wide
recreational management structure, improving the movement and effects of storm
water, and upgrading the golf cart fleet. He discussed his retirement and the revenue
and expenditures projected in 2015 and requested for 2016, specifically polo
expenditures. Comments were made regarding the Park District’s partnership proposal,
the differences between their proposal and private management companies. Village
Manager Ginex discussed conversations he had regarding management of recreational
facilities. Lengthy discussion ensued including the options, polo expenditures and the
relationship between Butler Golf Club and the Village Golf Club.
4) Public Works Operations
Interim Public Works’ Director Patchin presented slides including: maintenance and
correction of deficiencies of Village buildings, contract management for all Public Works’
projects, upcoming retirements within four years, water loss audit, mosquito treatments,
forestry removal and re-foresting, and capital improvements. Comments made and
questions were asked about what work is done in-house.
B. 5 Year Plan
Finance Director/Assistant Village Manager Dangles presented slides regarding
projections for years 2016-2020. Comments were made regarding capital projects and how
they are funded. Finance Director/Assistant Village Manager Dangles then discussed a 25-
year projection (2016-2041) of Village contributions to the Police and Fire Pension Plans,
with a graph showing funding at both 90% and 100%. Lengthy discussion ensued
regarding the pension issues, the operating budget and funding sources. Finance
Director/Assistant Village Manager Dangles presented slides regarding the different funds.
Village Manager Ginex discussed three major planned projects and costs of same, and
requested some direction in order to finalize the projects. Discussion ensued regarding the
Police Department renovation project, the fire truck purchase, and the electric to gas
system project. Opinions were expressed and the majority agreed to proceed with the
Police Department renovation and the electric to gas system project, but to hold off on the
purchase of the fire truck.
Fire Chief Liss addressed comments made previously about the fire department budget,
including the increased fire pension payments and the spike in costs due to the Village
utilizing DuComm since 2013 for dispatching calls. He explained other fire budget
specifics.
Trustee Yusuf exited the meeting at approximately 7:44 p.m.
Questions were asked and comments were made about fire equipment, fiscal responsibility,
and the importance of the projects and purchases. Fire Chief Liss requested that the Board
VILLAGE OF OAK BROOK MINUTES Page 3 of 3 SPECIAL MEETING OF NOVEMBER 17, 2015
reconsider their decision to defer the fire truck purchase or at least to consider funding for
less expensive equipment. He explained the reason for dispatching a fire truck to every
type of incident requiring the Fire Department’s response. Comments were made regarding
dispatching and that an official determination has to be made by police or fire. Police Chief
Kruger clarified the types of calls that come in through DuComm and stressed the potential
for liability or injury in any vehicle accident. Fire Chief Liss discussed the ladder truck
accident and explained that it was due to a seal-coating issue in the subdivision. He also
explained the staffing on the ambulances and that 9-1-1 calls stating there are injuries,
entrapment, or a roll-over require a fire engine to respond. Fire Chief Liss stated that he
will bring the Board up-to-date on the economics of leasing versus purchasing a fire truck.
5.
ADJOURNMENT
Motion by Trustee Adler, seconded by Trustee Manzo, to adjourn the Special
Meeting of the Board of Trustees at 7:54 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk