R-806 - 05/14/2002 - BOARD - Resolutions Supporting Documentsp F 0.4,x,
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VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
DATE: May 9, 2002
SUBJECT: 2002 Autumn Festival
FROM:
RECO
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Richard A. Martens, Village Attorney
IDATION: That the Village President and Board of Trustees approve the attached
resolution establishing an ad hoc committee for the 2002 Oak Brook
Autumn Festival
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Pursuant to your direction, I have drafted the attached resolution which establishes an ad hoc
committee for the purpose of planning and coordinating the 2002 Oak Brook Autumn Festival.
I understand you will consider this draft resolution at your regular meeting on Monday 14, 2002.
Attachment
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CONSENT AGENDA:
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All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Miologos requested that 5.C.1. be removed from the Consent Agenda
for further discussion.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent
Agenda as amended and that the Board has determined that the circumstances
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ecessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Miologos.
Nays: 0 - None.
Absent: 1 - Trustee Savino. Motion carried.
APPROVAL OF BILLS - $1,639,545.47
Significant items included above:
1) DuPage Water Commission - $195,729.37
2) Civiltech Engineering, Inc. — Payout #4 —York Road/Harger Road
Bicycle/Pedestrian Path, Phase II - $22,843.26
3) Harbour Contractors, Inc. — Payout #15 — Library Building Project -
$272,038.33
4) Earth Tech, Inc. — Payout # 22 - Municipal Complex Project - $7,291.93
5) Harbour Contractors, Inc. — Payout # 15 - Municipal Complex Project -
$627,198.71
6) Sigalos & Associates — Payout #11 — Bath & Tennis Club Project -
$53,398.00
C. AGENDA
BILLS - 51,639,545 47
APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 27 PYRL - S646,151.36
2002 - $646,151.36
CHANGE ORDERS:
CHNGE ORDERS
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1) CHANGE ORDERS #5 #27 -30 AND #32 — MUNICIPAL COMPLEX REMOVED
PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT
$26,504.00 - REVISED TOTAL CONTRACT AMOUNT
$8,001,907.07 - Removed from the Consent Agenda for further
discussion.
2) CHANGE ORDERS # 69 #70 & #71— BATH & TENNIS PROJECT —
SIGALOS & ASSOCIATES — EXTENSION OF TIME AND
ASSESSMENT OF LIQUIDATED DAMAGES
VILLAGE OF OAK BROOK Minutes
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Page 2 of 15 May 14, 2002
BATH & TENN PROJ
5. D. REFERRALS: None.
91
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS: None.
F. APPROVAL OF REQUEST FOR RELEASE OF FUNDS — OAK BROOK
HOTEL, CONVENTION AND VISITORS COMMITTEE — 20% OF THE
2002 FIRST QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE
CONVENTION & VISITORS BUREAU IN THE AMOUNT OF
$11,241.69
G. RESOLUTION 2002 -BD -AFC -R -806, "A RESOLUTION
ESTABLISHING AN AD HOC COMMITTEE FOR THE PURPOSE OF
PLANNING AND COORDINATING THE 2002 OAK BROOK
AUTUMN FESTIVAL"
H. DUPAGE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
I. MEMBERSHIP RENEWAL, PAYMENT OF DUES AND DEBT
SERVICE ASSESSMENT - DUPAGE MAYORS AND MANAGERS
CONFERENCE — 2002/2003
J.1 ACCEPT AND PLACE ON PUBLIC FILE — 2001 COMPREHENSIVE
ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER
K. ACCEPT WITHDRAWAL OF VARIATION REQUEST — WARNER — 26
BAYBROOK LANE
ORDINANCE 2002 -PP -S -1016, "AN ORDINANCE AUTHORIZING THE
SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY
THE VILLAGE OF OAK BROOK"
FA
5. C 1) CHANGE ORDERS #5, #27 -30 AND #32 — MUNICIPAL COMPLEX
PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT
$26,504.00 - REVISED TOTAL CONTRACT AMOUNT -
$8,001,907.07
VILLA
Trustee Miologos requested that 5.C.1. be removed from the Consent
Agenda for further discussion.
OF OAK BROOK Minutes Page 3 of 15 May 14,2002-
REFERRALS
BIDSIPROPOSALS
RELS OF FNDS -
DPGE CONV & VIS
BUR. - $11,24169
RES - 02-BD- AFC -R-
806 - EST CTE
AUTMN FEST
DPGE CTY CDBG
PROG
t
I
MEM REN - DUPGE
MAY & MAN &
CONF
i
01 COMP ANNUAL
FIN RPT
iW1THD VAR RQST -
26 BAYBRK LN
ORD - 02 -PP -S -1016
AUCTION OF
PERS PROP
RMVD C AGNDA
CHNGE ORDERS 5
AND 27 -30 MCP