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R-783 - 07/10/2001 - ISTHA - Resolutions Supporting DocumentsJs r: Mi X Wnois llway June 18, 2001 Village of Oak Brook 1200 Oak Brooke Road Oak Brook, Illinois 60523 ATTENTION: Mr. Dale L. Durfey, Jr. P.E. Village Engineer RE: Permit No. EW 01 -15 East -West Tollway Village of Oak Brook Wood Glen Lane Bike Trail York Road Mile Post 138.2 Gentlemen: The Illinois State Toll Highway Authority 2700 Ogden Avenue Downers Grove, Illinois 60515 -1703 6301241 -6800 Fax: 6301241 -6100 T.D.D. 6301241 -6898 Road Conditions: 1- 800 - TOLL -FYI www illinoistollway.com JPD JUN 2 ! 2001 L S VILLAGE OF OAK BROOK L ENGI�;Ec�sING DE�AR,iwENT Enclosed are three (3) Applications for Permit forms. Please sign and return them to the Authority for further processing. The above mentioned permit request has been assigned Permit Number EW- 01 -15. We require the Contractor to furnish a Certificate of Insurance providing the coverage as shown on the enclosed sheet entitled "Contractor's Insurance Requirements ". Policies should contain a ten (10) day notification to the Illinois State Toll Highway Authority in writing prior to cancellation. The Permit Number must be shown on the Certificate. A Permit Bond is also required. The amount will be determined at a later date A Notice to Proceed will be issued after approval by the Authority's Board of Directors, Certificate of Insurance documents, Permit Bond, and Tollway facilities have been located with a form A -36 (enclosed). Should you have any questions, please call me at (630) 241 -6800 extension 3941. cerely, Dana B. Havranek Permit Utility Manager DBH:pm cc: Kestutis Susinskas, P.E. John Wagner, P.E. APPLICATION FOR PERMIT TO USE TOLL HIGHWAY RIGHT OF WAY THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY (Submit Three Copies) APPLICANT Village of Oak Brook 1200 Oak Brook Road Street City Oak Brook State IL (1) The applicant hereby applies to The Illinois State Toll Highway Authority (hereinafter called "Authority" to grant a concession consisting of a permit to: ( Briefly describe proposed use of Toll Highway Right of Way) . Construct and maintain a safety pathway bike path on Tollway property near Wood Glen Lane near the Forest Glen Subdivision. (2) Location of Toll Highway Right of Way to be used by Applicant: (a) Tollway Route I -88 East -West Tollway (e) County DuPage (b) Tollway Mile 118 ( f ) Nearest Cross Road York Road (c) Tollway Station (d) Sec. 24 Twp. 39 N., R. I E. (g) (3) The Applicant attaches hereto and makes a part hereof its plans and specifications for the structure which shall occupy the Authority's Toll Highway Right -of -Way Applicant shall furnish such additional plans and specifications of the structure as the Authority requests. In the event a permit is issued, applicant agrees to con- struct such structure and perform such work in accord with the plans and specifications approved -by t-hg4wthority (4) The Applicant further agrees and understands that the concession in the form of a permit herein request- ed, if issued, does not sell, lease. create an easement. or othen-ise dispose of or encumber the Toll Highway Right of Way. or any part thereof, and does not create any charge or lien on the revenues of the toll Highway (5) The applicant further agrees that, in the event a permit is granted, applicant will, before commencing work under the terms and conditions of the permit. comply with all applicable laws, rules and regu- lations of the State of Illinois, and with all the Utility Policy and Regulations, Traffic Regulations, Standard Specifications, bond and insurance requirements of the Authority 01/00 G (6) The applicant agrees to abide by and fully comply with all terms and conditions of the approved permit (7) Applicant understands that Issuance of the permit Is expressly subject to approval by the Authority's Board of Directors. (8) Applicant warrants that he /she has full power of attorney to act on applicants behalf and the represen- tation In the Information contained herein are true and accurate and may be relied upon by the Authority In exe- cuting applicants request WITNESS the signature_. and seal_ of the applicant_ this day of A.D. 20 - Village Clerk STATE OF SS COUNTY OF I, (SEAL) (See note below for signature instructions) Village President a Notary Public in and for and residing in said County in the State aforesaid, do hereby certify that — personally known to me to be the same person.— whose name_ subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that —he— signed, sealed and deli ered the same instrument as free and voluntary act for the use and purposes set forth herein. Given under my hand and notarial seal this day of , A.D. 20 Notary Public NOTE FOR SIGNATURES If the applicant is a corporation, have the President or other authorized officer sign the Corporate name by him as President, also have the Secretary attest his signature as Secretary and affix the seal of the corporation If the applicant is a partnership, have each partner sign If the applicant is a county, city, or other municipal corporation, have the application signed by the Chairman of the County Board, Mayor, or other officer and have the proper clerk attest the same and affix the corporate seal. Also, a certified copy of the resolution or ordinance authorizing the application must be attached All inserts, attachments, documents or small plans which the applicant desires to have made a part of this application, or otherwise necessary, shall be securely attached. EMU -11 —2— IVF 041r P d O - � y CFCOUNT'� VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 July 5, 2001 MEMO TO: President and Board of Trustees FROM: Dale L. Durfey, Jr., P.E., Village Engineer SUBJECT: Wood Glen Lane Safety Pathway ISTHA Permit Application PHONE 630 990 -3000 FAX 630 990 -0 876 W E B S 1 T E www oak -brook org RECOMMENDATION- That the President and Village Board approve the attached resolution authorizing the Village President and Clerk to sign the Application for Permit To Use Toll Highway Right of Way Staff has been designing the safety pathway along Wood Glen Lane between York Road and Woodside Drive. Part of the pathway will be on property owned by the Illinois State Toll Highway Authority. The attached letter from Dana Havranek of ISTHA requests that the Village sign their usual permit application. The application needs to be signed by the President and Clerk and a certified copy of a resolution authorizing the application must also be attached. Attorney Martens has prepared the attached resolution for this purpose. This item is being placed on the Board Agenda of July 10, 2001 for your consideration. Respe fully ubmitted, Dale L. Durfey, Jr., RE, Village Engineer DLD/ Attach. cc: Stephen B. Veitch, Village Manager \Wood Glen BT ISTHA h0/ 4. Motion by Trustee Konn, seconded by Trustee Craig, to approve the minutes of the Regular Board of Trustees Meeting of June 26, 2001 as presented and waive of full reading thereof. VOICE VOTE: Motion carried 5. CONSENT AGENDA: C AGENDA Items on the Consent Agenda were routine in nature and enacted in one motion. Trustee Korin requested Agenda Item C. 4. Change Orders #10 and #22 through #31 Bath & Tennis Clubhouse Renovation and Expansion be removed from the Consent Agenda for further discussion. Trustee Miologos requested Agenda Item G. Authorization to Negotiate — Street Sign Replacement Project be removed from the Consent Agenda for further ,discussion. Motion by Trustee Savino, seconded by Trustee Caleel, to approve the Consent Agenda with the exception of Agenda Items C. 4 and G. as presented. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 — None. Absent. 0 — None. Motion carried. APPROVAL A. APPROVAL OF BILLS - $609,952.27 (TOTAL) BILLS - $609,952 27 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL- June 23, 2001 - $530,505.13 (TOTAL) $530,505 13 C APPROVAL OF CHANGE ORDERS. 1) CHANGE ORDER #5- LIBRARY BUILDING PROJECT LIBRY PROJ 2) CHANGE ORDER #3 — 1999 PAVING & WATER MAIN 1999 PVING & PROJECT WTR MAIN PROJ 3) ENGINEER'S FINAL PAYMENT ESTIMATE AND CHANGE ENGR'S PYMT IN PLANS — NO. 1 — 2000 MFT PAVING PROJECT '00 MFT PVNG D. APPROVAL OF PAYOUTS: 1) PAYOUT #5 HARBOUR CONTRACTORS, INC - MUNICIPAL MUNICIPAL MUNICIPAL COMPLEX PROJECT - $264,802 97 CMPLX PROJ VILLAGE OF OAK BROOK Minutes Page 2 of 10 July 10, 2001 16 T r � 5 D. C'1 .-1-, \ ,* 2) PAYOUT # 6 & FINAL — CALLAGHAN PAVING, INC. - 1999 '99 PAV & WTR PAVING & WATER MAIN PROJECT - $54,584.06 MAIN PROJ 3) PAYOUT # 11 — JAMES J. BENES & ASSOCIATES - 2001 '01 PAV & WTR PAVING & DRAINAGE PROJECT - $18,840.88 MAIN PROI 4) PAYOUT #5 - PHILIPS SWAGER ASSOCIATES - LIBRARY LIBRARY PRJ BUILDING PROJECT & ARCHITECTURAL CONTRACT AMENDMENT - $32,756.98 E. APPROVAL OF REFERRALS: 1) ARIAS /RADDAWI — 10 LOCHINVAR LANE — VARIATION 10 LOCHINVAR SIDE YARD SETBACK — REFER TO ZONING BOARD OF VAR SIDE YARD APPEALS MEETING OF AUGUST 7, 2001 SETBACK F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) AMBULANCE REPLACEMENT AMBULANCE RLP 2) GOLF COURSE CART PATH PAVING CART PATH PVNG H RESOLUTION 2001 — ISTHA - EX1 — R - 783, A RESOLUTION RES AUTH PRMT AUTHORIZING AN APPLICATION FOR A PERMIT TO USE USE TOLL HWY R TOLL HIGHWAY RIGHT — OF — WAY (WOOD GLEN LANE PATHWAY — ISTHA PERMIT APPLICATION ITEMS REMOVED FROM CONSENT AGENDA: RMVE C AGENDA 5. C. 4) CHANGE ORDERS #10 AND #22 THROUGH #31 — BATH & B &T CLUBHOUSE TENNIS CLUBHOUSE RENOVATION & EXPANSION RENOV & EXPAN Trustee Korin asked if there was a completion date for this project. She voiced her concern of the 10% cost overruns of the construction project when it was originally anticipated at 5 %. The membership is not up to what it is budgeted, as the Club is already half way through their season. Trustee Butler explained that the largest change order ($33,000) reflected in the $70,000 will be returned to the Village. He didn't feel that the completed clubhouse would directly impact the number of swim members. The priority of the clubhouse is to increase the catering activities. The pool and tennis activity three months of the year will never generate enough revenue to cover expenditures. VILLAGE OF OAK BROOK Minutes on Page 3 of 10 July 10, 2001 - F !' r APPLICATION FOR PERMIT TO USE TOLL HIGHWAY RIGHT OF WAY THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY (Submit Three Copies) APPLICANT Village of Oak Brook 1200 Oak Brook Road Street City Oak Brook State IL (1) The applicant hereby applies to The Illinois State Toll Highway Authority (hereinafter called "Authority" to grant a concession consisting of a permit to: (Briefly describe proposed use of Toll Highway Right of Way) . Construct and maintain a safety pathway bike path on Tollway property near Wood Glen Lane near the Forest Glen Subdivision. (2) Location of Toll Highway Right of Way to be used by Applicant: (a) Tollway Route I -88 East –West Tollway (e) County DuPag& (b) Tollway Mile 138.2 ( f ) Nearest Cross Road (c) Tollway Station (d) Sec. 24 Twp. 39 N., R. 11 E. (g) York Road (3) The Applicant attaches hereto and makes a part hereof its plans and specifications for the structure «hich,shall occupy the Authority's Toll Highway Right -of -Way Applicant shall furnish such- additional plans and specifications of the structure as the authority requests In the e,-ent a permit is issued, applicant agrees to con - struct such structure and perform such «ork in accord N%ith the plans and specifications appro%ed b}r the,Authority (4) The Applicant further agrees and understands that the concession in the form of a permit herein request- ed if issued. does not sell, lease, create an easement. or other« ise dispose of or encumber the Toll High%vay Right of Way. or any part thereof, and does not create any charge or lien on the re%eniies of the toll High%%ay (5) The applicant further agrees that, in the e%ent a permit is granted, applicant will, before commencing «ork under the terms and conditions of the permit, coniply «ith all applicable la%%s, rules and rec'u- lations of the State of Illinois. and with all the Utility Policy and Regulations, Traffic Regulations, Standard Specifications. bond and insurance requirements of the Authority —1— 01100 W, (6) The applicant agrees to abide by and fully comply with all terms and conditions of the approved permit. (7) Applicant understands that issuance of the permit is expressly subject to approval by the Authority's Board of Directors. (8) Applicant warrants that he /she has full power of attorney to act on applicants behalf and the represen- tation in the information contained herein are true and accurate and may be relied upon by the Authority in exe- cuting applicants request. WITNESS the signature_ and seal_ of the applicant_. this 10th day of , D . 20.01____. SS (SEAL) (See note below for aig-n ure instructions) Village President I, Sandra P. Schmidt , a Notary Public in and for and residing in said County in the State aforesaid, do hereby certify that Karen M. Bushy _ personally known to me to be the same person_ whose name_ subscribed to the foregoing Instrument, appeared before me this day in person and acknowledged that She_ signed, sealed and deli ered the same instrument as her free and voluntary act for the use and purposes set forth herein. Given under my hand and notarial seal this 10th day of July , A.D. 2CA1 ��o>= TICIAi, SEAL.." SANDRA P SCHMIDT Notary Put,11c, State of 111inots Notary Public My Commission Exp. 05 /112004 NOTE FOR SIGNATURES - If the applicant is a corporation, have the President or other authorized officer sign the Corporate name by him as President, also have the Secretary attest his signature as Secretary and affix the seal of the corporation. If the applicant is a partnership, have each partner sign If the applicant is a county, city, or other municipal corporation, have the application signed by the Chairman of the County Board, Mayor, or other officer and have the proper clerk attest the same and affix the corporate seal. Also, a certified copy of the resolution or ordinance authorizing the application must be attached. Ali inserts, attachments, documents or small plans which the applicant desires to have made a part of this application, or otherwise necessary, shall be securely attached EMU-11 —2—