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R-881 - 07/27/2004 - RETIRED - Resolutions Supporting Documentss r • AGENDA ITEM Regular Board of Trustees Meeting of July 27, 2004 SUBJECT: Release of Closed Meeting Minutes to the General Public from January, 2004 through June, 2004 FROM: Linda K. Gonnella, Village Clerk BUDGET SOURCE/BUDGET IMPACT: N/A RECOMMENDED MOTION: I move to approve Resolution 2004-BD-CL- MIN - EXI -R- 881, A Resolution Approving the Release of Closed Meeting Minutes Background /History: Effective January 1, 1982 ILSC 120/2.06 required that all public bodies shall keep written minutes of all their meetings, whether open or closed. The public body shall periodically, but no less than semi - annually, meet to review minutes of all closed sessions that had not been released to the public. At this time, it is recommended that these minutes be released. Upon review of the minutes, it should be determined and reported in open session whether the need for confidentiality still exists as to all or parts of those minutes or whether the minutes no longer require confidential treatment and should be available for public inspection. Attached are the Closed ;Meeting minutes of January through June, 2004 which have been reviewed by Attorney Kubiesa and items still pending and requiring continued confidentialaity have been redacted. Recommendation: That the Board approve Resolution 2004- BD -CL- MIN - EXI -R, A Resolution Approving the Release of Closed Meeting Minutes from January, 2004 through June, 2004. Last saved by Igonnell C \Documents and Settings \lgonnell\My Documents\AGENDA ITEM doc i act nnntPrl 7/10/100A 111 57 AAA t/� cl� r 4. Robyn Zahran, stated that he feels that the Village Attorney is wrong and owes an apology to the audience because it is not an issue of law but issue of facts that the Police Chief resigned and did not appear for work. The transcripts of the court are available and he asked that in this public forum to be truthful and factual. He asked what brought this problem about and how did the Village get to this situation He stated if it is corruption then address it and that the Attorney General could investigate it. A person could file a lawsuit in the federal court as to what happened as the Village should not be embarrassed on a constant basis. He asked why the Board couldn't agree on something with the Police Department. There is more undercurrent here than on the surface and until the undercurrent is addressed, it will not be solved. If this is not addressed, he will file a suit for whistle blower with the federal court and ask the citizens to assist him with the filing. He asked that the Village President, Board of Trustees and Attorney address the issues factually and move forward with Village business. William Lindeman inquired as to why the Autumn Festival Committee is soliciting donations for this event since it is a function for Village residents. He commented of McDonald's Corporation being on the agenda requesting concessions and that the Clubhouse Restaurant holds a Village liquor license. He asked that the Board consider 'refunding the contributions and paying for the cost of the festival. Trustee Caleel stated that the McDonald's Corporation donated $500,000 for the new Oak Brook Public Library and have done their own landscaping on Jorie Boulevard while Private Bank donated $2,500 and the Village accepted the Library donations without any strings attached. The Village Board does not take into account any contributions made to the community when they are reviewing Zoning Board of Appeals or Plan Commission reports Trustee Aktipis also commented that the Village Board adheres to reviewing every application based on the criteria that is set by the Village and they apply that criteria to every applicant equally. McDonald's will not receive a more favorable hearing than any other corporate resident or any resident of the Village President Quinlan commented that the McDonald's Corporation has worked very hard with the Village's Community Development Department to meet the standards of the Village and have been known to be an excellent community partner. Hopefully they will continue to do so and the Village is proud to have them be here. McDonald's Corporation has been a very responsible corporate resident of this Village and unbecoming of the Village to criticize them. President Quinl7.Et.,A ounced that since the Village Board did not go into a closed session Agenda Item, Resolution Approving the Release of Closed Meeting Minutes — January, 2004 through June, 2004 is hereby removed from the agenda. President Quinlan also announced that the McDonald's Corporation asked to postpone VILLAGE OF OAK BROOK Minutes Page 5 of 18 July 27, 2004 a-- 4 5 6 their agenda items to the next Village Board meeting to allow the Board of Trustees time to review their documentation APPROVAL OF MINUTES A SPECIAL BOARD OF TRUSTEES MEETINGS OF JULY 9, 2004 Motion by Trustee Yusuf, seconded by Trustee Korin, to approve the minutes of the July 9, 2004 Special Board of Trustees meeting. VOICE VOTE: Motion carried. B. REGULAR BOARD OF TRUSTEES MEETING OF JULY 13, 2004 Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the minutes of the July 13, 2004 Regular Board of Trustees meeting VOICE VOTE: Motion carried. C. SPECIAL JOINT MEETING OF JULY 15 2004 OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES THE OAK BROOK PARK DISTRICT BOARD OF COMMISSIONERS AND THE BOARD OF EDUCATION SCHOOL DISTRICT 53 Motion by Trustee Korin, seconded by Trustee Zannis, to approve the minutes of the July 15, 2004 Special Joint Meeting of the Village of Oak Brook Board of Trustees, the Oak Brook Park District Board of Commissioners and the Board of Education School District 53. VOICE VOTE: Motion carried. President Quinlan noted that it was the first time in the history of the Village of Oak Brook that the three governing bodies were working together. D. SPECIAL BOARD OF TRUSTEES MEETING OF JULY 16, 2004 Motion by Trustee Zannis, seconded by Trustee Yusuf, to approve the minutes of the July 16, 2004 Special Board of Trustees meeting. VOICE VOTE: Motion carried CONSENT AGENDA. President Quinlan had previously announced that Agenda Item . E. A RESOLUTION ;APPROVING THE RELEASE OF CLOSED MEETING MINUTES — JANUARY 2004 THROUGH JUNE, 2004 was removed from the Consent Agenda and will not be addressed on the agenda as the Village Board did not go into a closed meeting to approve minutes for release to the public. Motion by Trustee Korin, seconded by Trustee Caleel, to approve the Consent Agenda and authorize expenditures as amended. ROLL CALL VOTE: Ayes- 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis. VILLAGE OF OAK BROOK Minutes Page 6 of 18 July 27, 2004 IN RESOLUTION 2004- BD -CL- MIN- EX1 -R- A RESOLUTION APPROVING THE RELEASE OF CLOSED MEETING MINUTES WHEREAS, th Village Board of the Village of Oak Brook has met from time to time in closed session for purposes au orized by the Illinois Open Meetings Act, and WHEREAS, pursu \ne quirements of 5 ILCS 120/2 06(c), the Village Board has met in closed session to review all closed inutes, and WHEREAS, the Villhas further determined that a need for confidentiality still exists as to portions of the closed sessi from the meetings set forth on Schedule A, attached hereto NOW, THEREFORE, SOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILL AGE OF OAK BROOK, AND COOK COUNTIES, ILLINOIS as follows Section 1 That the ci minutes of February 24, 2004, April 13, 2004, May 11, 2004, May 25, 2004, June 8, 2004, June 29, 2004 a�'d June 30, 2004, at 9.06 a m and 6 07 p m , respectively, attached hereto, are hereby released, subject to the Deletions described in Schedule A Section 2 That the Village Clerk is he ' by authorized and directed to make said minutes available for inspection and copying in accordance with the standing procedures of the Clerk's office Section 3 That this resolution shall be in RNI force and effect from and after its passage and approval as provided by law APPROVED THIS th day of July, 2004. Vilike President PASSED THIS 2 day of July, 2004 Ayes Nays Absent ATTEST Village Clerk