R-946 - 08/22/2006 - BOARD - Resolutions Supporting DocumentsI"' O
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AGENDA ITEM
Regular Board of Trustees Meeting
of
August 22, 2006
ITEM 9.B. 1)
SUBJECT: Reconsideration to Release Additional Portions of Closed Meeting Minutes to the
General Public from February 11, 1997 through January 28, 2006.
FROM: Linda K Gonnella, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to reconsider the Release of Additional Portions of
Closed Meeting Minutes to the General Public from February 11, 1997 through January
2892006
I move to approve Resolution R -946, A Resolution Approving the Release of Additional
Portions of Closed Meeting Minutes
Backl4round /History:
At the Village Board meeting of July 25, 2006 Village Manager Boehm announced at that
meeting the Village Clerk would be addressing the Board's closed meeting minutes further.
Village Manager Boehm, Village Attorney Kubiesa, Assistant Village Attorney Gosselar and the
Village Clerk determined that each set of closed meeting minutes for which portions had been
previously released from 1997 through 2006 should be reviewed again It was determined that
additional portions of these minutes, as noted in the resolution, were found to no longer require
confidential treatment and area available for public inspection.
At the Village Board meeting of August 8, 2006 the motion to approve the release of these
minutes failed. Trustee Aktipis noted, at that meeting, that further time was needed by the
Village Board to review these minutes. It is my recommendation that upon the Village Board's
further review of these minutes, that they would reconsider their previous emotion and vote for
approval of release
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Recommendation:
That the Village Board approve Resolution R -946, A Resolution Approving the Release of
Additional Portions of Closed Meeting Minutes
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8. B. Trustee Aktipis asked to what purpose these issues would be raised. Trustee Kennedy
responded that it should be easier for residents to achieve improvements without going
through the Plan Commission and Zoning Board of Appeals process.
Motion by Trustee Sanford, seconded by Trustee Kennedy, to concur with the
recommendation from the Zoning Board of Appeals to approve the requested
variations to reduce the required 40 -foot front yard to approximately 38' 3" and the
required 60 -foot rear yard to approximately 45 feet for the property located at 16
Robin Hood Ranch and authorize the Village Attorney to draft the necessary
ordinance for final consideration at the September 12, 2006 Board of Trustees
meeting. VOICE VOTE: Motion carried.
9. UNFINISHED BUSINESS
A CONFIRMATION OF APPOINTMENTS — None presented.
ORDINANCES &RESOLUTIONS
0 RECONSIDERATION OF A RESOLUTION APPROVING THE RELEASE OF
ADDITIONAL PORTIONS OF CLOSED MEETING MINUTES
At the Village Board meeting of July 25, 2006 Village Manager Boehm announced
at that meeting the Village Clerk would be addressing the Board's closed meeting
minutes further. Village Manager Boehm, Village Attorney Kubiesa, Assistant
Village Attorney Gosselar and the Village Clerk determined that each set of closed
meeting minutes for which portions had been previously released from 1997
through 2006 should be reviewed again. It was determined that additional portions
of these minutes, as noted in the resolution, were found to no longer require
confidential treatment and area available for public inspection.
At the Village Board meeting of August 8, 2006 the motion to approve the release
of these minutes failed. Trustee Aktipis noted, at that meeting, that further time
was needed by the Village Board to review these minutes. It is my
recommendation that upon the Village Board's further review of these minutes,
that they would reconsider their previous motion and vote for approval of release.
Motion by Trustee Aktipis, seconded by Trustee Kennedy, to reconsider the
Release of Additional Portions of Closed Meeting Minutes to the General Public
from February 11, 1997 through January 28, 2006. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 -None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 12 August 22, 2006
9. (B)l. Motion by Trustee Aktipis, seconded by Trustee Kennedy, for passage of
Resolution R -946, A Resolution Approving the Release of Additional Portions of
Closed Meeting Minutes. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 -None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS — None presented.
D. BUTLER GOVERNMENT CENTER — EAST ENTRANCE HVAC UNITS
At the Board's June 13, 2006 meeting, staff was authorized to negotiate a contract
with Legat Architects for relocation of the HVAC units at the east entrance to the
Butler Government Center. Staff has received Legat's proposal with a summary of
all the costs associated with this project.
Due to the significant cost and potential impact on next year's budget, it is our
recommendation that no action be taken on this project until after the September
Committee -of -the -Whole meeting at which time it may be discussed and prioritized
against other upcoming (FY -07) Village -wide projects /expenses. This delay will
have little affect as construction would have taken place in 2007 regardless.
BUDGET SOURCE /BUDGET IMPACT: General Corporate — Some funds are
included in Program #421, Municipal Building Improvements, for this item; however,
depending on the direction given, the majority of the funding might have to be
budgeted for in FY -07 or transferred from the Board's contingency line item in
Program #I I I -Board of Trustees.
President Quinlan suggested that he was not looking for action, but for the Board to
take this issue into consideration during the Budget process. Trustee Kennedy and
other Board members concurred to consider this project during the Budget process.
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE 2006- SWM -RR -G -808, AN ORDINANCE AMENDING
SECTIONS 9 -2 -2 ( "DEFINITIONS "), 9 -4 -2 ( "DUTIES OF
ADMINISTRATOR "), 9 -5 -1 ( "GENERAL INFORMATION "), 9 -5 -2
( "GENERAL STORM WATER AND FLOODPLAIN REQUIREMENTS "), 9 -5-
6 ( "SEDIMENT AND EROSION CONTROL REQUIREMENTS "), 9 -6 -3
( "REQUIREMENTS FOR DEVELOPMENT WITHIN THE REGULATORY
VILLAGE OF OAK BROOK Minutes Page 8 of 12 August 22, 2006