R-702 - 01/27/1998 - INTERGOVENMENTAL AGREEMNT - Resolutions Supporting Documents e a
V
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK , ILLINOIS 60523-2255
January 2l, 1995 PHONE: 630 990-3000
FAX: 630 990-0876
MEMO TO: President and Board of Trustees
FROM: Dale L.Durfey,Jr.,P.E.,Village Engineer
SUBJECT: Regional Bike Trail
Intergovernmental Agreement for Phase I Engineering Services
RECON VIENDATION: That the President and Beard of Trustees approve the attache:'resolution which approves
"A Revised Intergovernmental Agreement Providing for the Establishment of the Salt
Creek Greenway Trail and the Performance of Certain Engineering Services". y
j
i
At your meeting of_Aay 13, 1997,you approved"An Intergovernmental Agreement Providing for the Establishment of
I the Salt Creek Greenway Trail and the Performance of Certain Engineering Services"concerning the designing and
constructing of a trail along or in the general vicinity of Salt Creek from the Ned Brown Forest Preserve in Northern
Cook County,south through DuPage County,and connecting with the Centennial Trail at the National Historic Chicago
Portage Site. Since that time,the Elk Grove Park District,the Village of Elk Grove,the Wood Dale Park District,and
the Village of Wood Dale have decided not to participate in the project. Consequently, the Intergovernmental
Agreement has been revised by the Forest Preserve District of DuPage County (lead agency) and needs to be re-
approved by each of the remaining agencies.
The attached revised marked copy shows the changes within the agreement. The Village's share is slightly increased
($64,576.00 from $61,848.00) since the original agreement was based upon 1996 dollars and the current agreement
uses 1998 dollars. Exhibit D lists each agency's cost participation. The 1995 budget contains$65,000 for this project.
I am attaching my memo of May 9, 1997 for your further information.
We are approving this revised agreement through a resolution in order to be consistent with each of the other agencies
(the original agreement was simply approved by a vote at a previous board meeting).
This item is being placed on the Board agenda of January 27, 1998 for your consideration.
r ctfullsubmitted,
Dale L.Durfey,Jr.,P.E.,
Village Engineer
DLD!ctk
Attach.
cc: Stephen B.Veitch,Village Manager
Bruce F.Kapff,Director of Information Services/Purchasing
VILLAGE O F OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60521-2255
May 9, 1997
PHONE: 630 940-3000
MEMO TO: President and Board of Trustees FA X: 630 99 -J 3;6
F OM: Dale L.Durfey,Jr.,P.E.
�tJBJECT: Regional Bike Trail
Intergovernmental Agreement for Phase I Engineering Services
.ECOM -ENDATION: That the President and Board of Trustees approve "An Intergovernmental Agreement
Providing for the Establishment of the Salt Creek Greenway Trail and the Performance of
Certain Engineering Services"and authorize the Village President and Clerk to sign same.
At your meeting of March 8, 1994,you adopted a funding strategy, based on the Safety Pathway Committee meeting of
February 7, 1994, and directed staff to proceed with grant applications which included a Regional Bike Trail system.
Since that time, staff has been working with the Forest Preserve District of DuPage County (the lead agency) and ten
other agencies toward the goal of designing and constructing a trail along or in the general vicinity of Salt Creek from the
Ned Brown Forest Preserve in Northern Cook County, south through DuPage County, and connecting with the
Centennial Trail at the National Historic Chicago Portage site. At that time, the Chicago Area Transportation Study
informed the District that it had been awarded a Congestion Mitigation and Air Quality(CMAQ)grant in the amount of
S739,069 to fund 80%of Phase I and II engineering.
It now appears that we finally have an intergovernmental agreement concerning Phase I engineering cost participation
acceptable to all parties. The attached agreement has been reviewed by the staffs of each agency and is now ready for
your formal review and approval.
Exhibit C lists each agency's cost participation. Please note that Oak Brook is listed as $61,848 and our 1997 Budget
contains$72,950.
For your information, the District has recently applied for an additional CMAQ grant to cover additional Phase 11
engineering costs (that were unforeseen in the original Phase I and II application) and $1 million for construction seed
money to initiate construction of the 38-mile trail.
This item is being place on the Board agenda of May 13, 1997, for your consideration.
Resp Ily Submitted,
Dale L.Durfey,Jr.,P.E.
Village Engineer
cc: Stephen B. Veitch., Village Manager
Bruce F. Kapff,Grants Coordinator
,�,,,-
13, 1999 for obtaining a certificate of occupancy for the Mayslake
Landmark Conservancy at 1717 Oak Brook Road.
Motion by Trustee Caleel,seconded by Trustee Kenny,to pass
Ordinance 98-ZO-SU-S-893, "An Ordinance Amending Ordinance S-
841 Extending The Expiration Date Of The Special Use Permit
Granted Therein(1717 Oak Brook Road,Oak Brook,IL 60523)",as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki,Caleel,Kenny,McInerney and
Savino.
Nays: 0 - None.
Absent: I - Trustee Shumate. Motion carried.
0 3 LUTION 9R- - -0-7 RES.98-AG-EX2-
pUT1IOR2I G EXECUTION OF ANA R-702
BEDUEN ME VILLAGE OF OAK BROOK AND THE AGREEMENT
FOREST PRESERVE DISTRICT FOR ESTABLISHMENT OF, BETWEEN VOB &
THE SALT CREEK QREENWAY TRAIL: FOREST T 'FO RV
- DISTRICT 'FOR
SALT CREEK
At the Village Board meeting of May 13, 1997,the Board approved GREENWAY TRAIL
"An Intergovernmental Agreement Providing for the Establishment of
the Salt Creek Greenway Trail and the Performance of Certain
Engineering Services"concerning the designing and constructing of a
trail along or in the general vicinity of Salt Creek from the Ned
Brown Forest Preserve in Northern Cook County, south through
DuPage County,and connecting with the Centennial Trail at the
National Historic Chicago Portage Site. Since that time, the Elk
Grove Park District,the Village of Elk Grove,the Wood Dale Park
District,and the Village of Wood Dale have decided not to participate
in the project. Consequently,the Intergovernmental Agreement has
j been revised by the Forest Preserve District of DuPage County(lead
` agency)and needs to be re-approved by each of the remaining
agencies. The Village's share is slightly increased($64,576 from
$61,848)since the original agreement was based upon 1996 dollars
and the current agreement uses 1998 dollars. The 1998 budget
contains $65,000 for this project.
Motion by Trustee Bartecki, seconded by Trustee Kenny,to pass
Resolution 98-AG-EX I-R-702, "A Resolution Authorizing Execution
Of An Agreement Between The Village Of Oak Brook And The
Forest Preserve District For Establishment Of The Salt Creek
Greenway Trail", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki,Caleel, Kenny, McInerney and
Savinu.
VILLAGE OF OAK BROOK Minutes 5 of I 1 January 27, 1998
,,yry
a0e./Nays: 0 - None.
�/ Absent: 1 Trustee Shumate. Motion carried.
C. AWARD OF CONTRACTS:
1) PUBLIC WORKS VEHICLE: PUBLIC WORKS
VEHICLE
Using the State of Illinois Purchasing Contract specification for a
Ford Taurus 4-door sedan as a base,staff obtained pricing from
Celozzi-Ettleson for a comparably equipped Chevrolet Malibu 4-door
sedan. The Malibu was selected as it is comparatively sized with the
Taurus,but more importantly,it comes with the same engine
presently equipped on several Police and Fire department vehicles,
(Luminas)and utilizes many of the same parts,i.e.,wipers,filters,
bulbs,tires;keeping inventory down. Additionally,the price Celozzi-
Ettleson has quoted is$283.02 less than the State contract for the
Ford Taurus.
Funds for this purchase are budgeted in the Equipment Replacement
Program(63-911). The vehicle being replaced will be sold through
the June, 1998 DuPage Mayors and Managers Conference vehicle
auction(an ordinance to declare it as surplus will be presented to the
Board prior to the auction).
Motion by Trustee Savino,seconded by Trustee Bartecki,to waive
bidding and issue a Purchase Order to Celozzi-Ettleson Chevrolet,
Inc., Elmhurst, in the amount of$14,648.98 for one(1) 1998
Chevrolet Malibu sedan based on the quote received as noted in
Purchasing Director Kapffs memo dated January 23, 1998, ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki,Caleel,Kenny,McInerney and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
i
2) *MUNICIPAL BUILDING PROJECT-DESIGN SERVICES: MUNICIPAL
BUILDING
Pursuant to Board action of December 9, 1997,staff has negotiated a PROJECT
professional services contract with RUST Environment&
Infrastructure to provide preliminary design services. The scope of
services includes program affirmation(to clarify Village needs),
concept development, final report,and presentations to the Village.
This work is scheduled to be complete by mid-May.
1
I
i
VILLAGE OF OAK BROOK Minutes 6 of 11 January 27, 1998
k