Agenda - 01/12/2016 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 12, 2016
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Confirmation of Appointment - Public Works Director Lalmalani
1) RESOLUTION 2016-PL-PWDIR-R-1524, A Resolution Consenting to the Appointment of
Douglas Patchin as Public Works Director for the Village of Oak Brook
B. J.P. Morgan Chase Presentation – Village’s Investment Program – Daniele Driscoll
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 27, 2015
B. Regular Board of Trustees Meeting of December 8, 2015
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for: Manzo/
Yusuf
Period Ending December 30, 2015 - $1,226,173.04
Period Ending January 7, 2016 - $407,666.00
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Significant Items included in Above:
1) Seyfarth, Shaw, LLP – Legal Services – November 2015 - $28.75 (FY15– YTD - $23,990.45)
TOTAL LEGAL BILLS PAID FOR 2015- YTD - $273,410.28
2) DuPage Water Commission – November 2015 - $379,308.80
3) R. Smits & Sons The Farm LLC – 2015 Fall Leaf Disposal - $20,506.20
4) McAllister Equipment Co. – Doosan Air Compressor - $21,245.00
5) Christopher B. Burke Engineering LTD – 2016 Street Improvement Project Design Services –
Payout #3 - $35,502.20
6) Christopher B. Burke Engineering LTD – St. Paschal/35th Street Project TCM Construction
Engineering Services – Payout #3 - $ 20,922.55
7) Current Technologies – Computer Network Infrastructure Project - $51,160.06
B. Approval of Payroll for Pay Periods Ending: Manzo/
Yusuf
1) December 5, 2015 - $722,502.12
2) December 19, 2015- $716,988.85
3) January 2, 2016 - $768,415.32
C. Community Development Referrals
1) Madison Oaks Subdivision – 3601 Madison Street – Final Plat Baar/
Moy
2) Christ Church of Oak Brook – 501 Oak Brook Road - Special Use – Variations and Final Plat Baar/
Moy
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Janitorial Services Tiesenga
2) Golf Course Commodities Adler/
Baar
3) Photo Copier Equipment Tiesenga
E. Ordinances & Resolutions
1) RESOLUTION 2016-WA-METR-CNTRCT-R-1523, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Water Services
Company for the Provision of Water Meter Testing, Repair, and Replacement Services
Tiesenga
2) ORDINANCE 2016-CD-BC-G-1068, An Ordinance Amending Section 10-1-1H of the Village
Code of the Village of Oak Brook Relating to the Energy Conservation Code
Baar/
Moy
3) ORDINANCE 2016- PL-ENG-G-1070, An Ordinance Amending Article D of Chapter 5 of
Title 1 of the Village Code of the Village of Oak Brook, Illinois Regarding the Appointment of
the Village Engineer
Baar
F. Sports Core Loan Adler/
Baar
G. Request of Waiver of Fees -Christ Church of Oak Brook – 501 Oak Brook Road Baar/
Moy
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H. Village of Oak Brook – Monthly Financial Reports – November 2015 Manzo/
Yusuf
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Rush Oak Brook Orthopedic Center, LLC – 2011 York Road – Planned Development – Orthopedic
Care Focused Medical Outpatient Building, Including an Ambulatory Surgery Center and Parking
Structure.
Baar/
Moy
B. Janko Group, LLC – 210 22nd Street – Planned Development to Construct a New 5 Story Hyatt
House Hotel and Create a Site for future Restaurant with Drive-Thru
Baar/
Moy
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-PD-RNVTN-PRJT-AG-R-1528, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Williams Architects, LTD for Architectural Design Services for the Police Department
Renovation
Baar/
Yusuf
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Commercial Revitalization Committee (Reappointments of Jeff Kennedy, Linda Gonnella, Bob
Sanford, Marcia Tropinski, Champ Davis, Tracy Mulqueen, Jeff Shay, Joe Endress, Dennis
Hiffman, Chuck Fleming, Raj Lal and Mort Westman)
Lalmalani
B. Ordinances & Resolutions
1) Resolution 2016-LY-PG-R-1519, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Purchase of Library Materials from Authorized Distributors
Adler/
Moy
2) RESOLUTION 2016-SC-AG-EX-R-1521, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc. to Allow the use of a Sports Core Soccer Field
Adler/
Baar
3) RESOLUTION 2016-B&T/P-R-1522, A Resolution Approving and Authorizing the Award of a
Contract to Pool Guards, Inc. to Provide Aquatic Services
Adler/
Baar
4) ORDINANCE 2016-SC-EX-G-1069, An Ordinance Amending Chapter 2, Entitled “Oak Brook
Golf Club” and Chapter 3, Entitled, “Oak Brook Bath and Tennis Club” of Title 12, Entitled,
“Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois
Adler/
Baar
5) RESOLUTION 2016-UTLYLOC-R-1526, A Resolution Approving an Agreement with United
States Infrastructure Corporation for Underground Utility Facilities Location and Marking
Services
Tiesenga
6) RESOLUTION 2016- SC-GOLF-PG-R-1529, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale
Adler/
Baar
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7) RESOLUTION 2016-AG-IDOT-EX-R-1520, A Resolution Approving Local Agency
Agreement with IDOT for Enhancements to 22nd Street and York Road Between Salt Creek
and I88/I294 Spur
Tiesenga
8) RESOLUTION 2016-IT-GIS-AG-R-1525, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Extension of an Agreement By and Between the Village Of Oak
Brook and Municipal GIS Partners, Inc. to Provide GIS Support Services
Tiesenga
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matter, pursuant to sections 2(c)(21) and 2(c)(2) of the
Illinois Open meetings Act, respectively
13. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.