R-886 - 09/28/2004 - EM - Resolutions Supporting DocumentsMetro politan
Mayors
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TO: Mayors and Village Presidents
FROM: Richard Reinbold
President, Village of Richton Park
Chairman, Emergency Preparedness Task Force
DATE: August 12, 2004
RE: Local Adoption of National Incident Management System (NIMS)
Richard M. Daley
Mayor, City of Chicago
Founding Chair
Thomas J. Murawski
President, Village of Midlothian
Executive Board Chair
Susan L. Klmkhamer
Mayor, City of St Charles
Executive Board Vice Chair
The Emergency Preparedness Task Force of the Metropolitan Mayors Caucus met with
representatives of the Illinois Terrorism Task Force on Monday, August 9. Many issues were
discussed, but there was one in particular that we wanted to make you aware of so you do not
jeopardize your community's future ability to secure homeland security grants from the
federal government in the future.
President Bush signed an Executive Order in February that directed the Department of Homeland
Security to develop a National Incident Management System (NIMS) that will serve as the nation's
policy for how federal, state and local governments interact in the event of a national emergency or
an attack. The Executive Order states that all state and local governments must pass a resolution
by October 1, 2004 indicating that they intend to work toward becoming NIMS compliant.
The Emergency Preparedness Task Force was informed that the Executive Order authorizes all federal
departments and agencies to make adoption of this resolution a requirement, to the extent permitted by
law, for providing federal preparedness assistance. In other words, if states, counties and municipalities
do not pass a resolution stating that they intend to become NIMS certified, they will be precluded from
getting federal homeland security assistance of any kind after October 1, 2004.
Many of the members of our Task Force were unaware of this Executive Order and its ramifications.
Fortunately, the Illinois Law Enforcement Alarm System (ILEAS) has drafted a model resolution that
addresses this requirement. A copy of it accompanies this memo. The Task Force recommends that
you adopt this resolution at your September Board or Council meetings in order to protect your
community's ability to secure federal homeland security funding in the future.
Please note that your community is not required to have a plan by October 1, 2004 that is NIMS
compliant. You must merely state your intentions to become compliant in the resolution. The Task
Force further suggests that you consult with your public safety staff on how it can become NIMS
certified.
City of Chicago • DuKane Valley Mayors & Administrators • DuPage Mayors and Managers Conference • Lake County Municipal League
McHenry County Council of Governments • Northwest Municipal Conference - South Suburban Mayors and Managers Association
Southwest Conference of Mayors • West Central Municipal Conference • Will County Governmental League
177 North State Street, Suite 500, Chicago, Illinois 60601
Tel: 312.201.4505 Fax: 312.553.4355
wwwmayorscaucus org
Richard Boehm
From: Susan Hilton [SHilton @dmmc -cog org]
Sent: Monday, August 16, 2004 3 25 PM
To: doe @addison -ii org, mayor @addison -il org, kpjassoc @aol com, bcatching @aurora -il org,
rtodas @aurora -il org, jgeils @bensenville it us, Johnson @bensenville it us;
executive @bolingbrook com, jboan @bolingbrook com, airmen @burr- ridge.gov,
sstricker @burr -ridge gov, manager @carolstream.org, rferraro @carolstream org,
alarson @ci schaumburg il.us, kfritz @ci schaumburg.il us; Imaholland @ci st- charles it us,
mayor @ci st- charles it us; btownsend @ci wood -dale il.us; rginex @downers us,
tom borchert @elmhurst org, dbecerra @glendaleheights org, ljackson @glendaleheights org,
info @glenellyn org, tmarcucci @gonnella com, ibock @hanoverparkillinois org;
mhummel @hanoverparkillinois.org, bobniemann @invillapark com, administrator @itasca com,
mayor @itasca com, vlemont @lemont it us, burchardp @naperville it us,
pradelg @naperville it us; Kevin Quinlan, Richard Boehm; administrator @oakbrookterrace net,
mayor @oakbrookterrace net; mayor @roselle it us, rweaver @roselle it us,
cmelchert @vbartlett org, vlsalmons @vbartlett org; idenr @vil bloomingdale it us,
wennerholmd @vil.bloomingdale il.us, bkrajewski @vil.downers- grove.il.us,
gsprecher @vil lisle it us, jbroda @vil.I isle. il us; Sperry@vil.woodridge il.us,
adman @village clarendon-h ills. iI us, rbahan @village clarendon -hills it us;
bproczko @villageofhinsdale org; president @villageofhinsd ale org,
Iichterw @villageoflombard org, muellerw @villageoflombard org; gcole @villageofwinfield com,
jkirschbaum @villageofwinfield com; raesrch @voyager.net; jcoakley @warrenville it us,
vivianlund @warrenville il.us, mfortner @westchicago.org, mguttman @westchicago org,
rsearl @westmont il.gov, wrahn @westmont il.us, donrose @wheaton it us, jcarr @wheaton it us,
cgoldsmith @willowbrook it us, mpartyka @willowbrook il.us, murphyw @woodridge68 org,
depclerk_wayneil @yahoo com; villageofwayne @yahoo com
Cc: Mark Baloga, jaehne @uiuc edu
Subject: National Incident Management System (NIMS) Presentation 8/24
pn,J� 2
NIMS memo NIMS
MMC.DOC (139olution.pdf (17
Dear DMMC Mayors /Presidents and Managers /Administrators:
There is a lot of conflicting information circulating regarding the National Incident
Management System (NIMS) adoption deadline of October 1, 2004, and the risk of
municipalities losing federal homeland security assistance. NIMS, a result of an
Executive Order signed by President Bush, will serve as the nation's policy for how
federal, state and local governments interact in the event of a national emergency or an
attack. More detailed information is included on the attached memo written by Dave
Bennett, Executive Director of the Metropolitan Mayors Caucus.
In order to keep you informed and help clarify any confusion regarding NIMS, the
Conference is hosting a one hour presentation on NIMS designed especially for local
government officials. The presentation will be held at the Village of Oak Brook in their
Council Chamber, on Tuesday, August 24 at 9.00 a.m. The Village of Oak Brook is located
at 1200 Oak Brook Rd. /31st St.
Please invite anyone from your municipality who is, or may be, involved in emergency
planning. Additionally, I have attached a copy of the resolution mentioned in Mr
Bennett's memo. Do not hesitate to contact me with any questions.
Susan Hilton
Legislative & Policy Analyst
DuPage Mayors and Managers Conference
630/571 -0480 x32
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 28, 2004
SUBJECT: Adoption of National Incident Management System (NIMS)
-.l
FROM: Jeffrey Moline, Assistant Village Manager 74,
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I Move'to Approve a Resolution Adopting the National
Incident Management System for the Village of Oak Brook.
Background /History:
In February of 2004, President Bush signed an Executive Order that directed the Department of
Homeland Security to develop a National Incident Management System to serve as the nation's
policy of how federal, state, and local governments interact in the event of a national emergency
or an attack. This Executive Order requires all state and local governments to pass the attached
resolution by October 1, 2004 indicating that they intend to become NIMS compliant. In effect,
the goal of the NIMS system is to incorporate a common plan for all governmental entities to
respond and communicate during an emergency or incident. A key outcome of a common
system would be common training on a single system which would provide the ability for
neighboring public safety entities a solid understanding of the response plan and communication
process when assisting in the response to high risk situations of another community.
The Executive Order also authorizes all federal departments and agencies to adopt this resolution
as a requirement of their individual programs, services, and preparedness assistance by any
entity, thereby precluding federal assistance to municipalities that do not adopt a NIMS
resolution.
Further, although additional requirements related to training and the overall system is expected to
be released, training programs are already underway. As a point of information, the Oak Brook
fire department, police department have had key staff attend training seminars in working
towards NIMS certification with additional staff, and staff in other departments including public
Last saved by Administrator J \My Documents\ASSISTANT MANAGER FILES \WORDDOC\Agenda Memos\AGENDA ITEM NIMS doc
Last pi inted 9/23/2004 2 02 PM lcl
works scheduled to attend upcoming training. Attached is correspondence from the DuPage
Mayors and Managers, Legislative Committee, and the Metropolitan Mayor's Caucus further
outlining the NIMS system and related questions from other municipal officials on the system.
Recommendation:
Staff recommends that the Village Board approve the attached Resolution Adopting the
National Incident Management System for the Village of Oak Brook.
Last saved by Administrator J \My Documents\ASSISTANT MANAGER FILES \WORDDOC\Agenda Memos\AGENDA ITEM NIMS doc
Last printed 9/23/2004 2 02 PM
RESOLUTION 2004- EM- NIMS -R -886
A RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
'WHEREAS, Homeland Security Presidential Directive / HSPD -5, 28 Feb 2003 established the
National Incident Management System (NIMS); and
WHEREAS, NIMS establishes a single, comprehensive approach to domestic incident
management to ensure that all levels of government across the Nation have the capability to work
efficiently and effectively together using a national approach to domestic incident management; and
WHEREAS, NIMS provides a consistent nationwide approach for Federal, State, and local
governments to work together to prepare for and respond to, and recover from domestic incidents
regardless of the cause, size or complexity; and
WHEREAS, NIMS provides for mteroperability and compatibility among Federal, State and
local capabilities and includes a core set of concepts, principles, terminology and technologies covering
the incident command system, unified command, training, management of resources and reporting, and
WHEREAS, beginning October 1, 2004 all Federal departments and agencies shall make
adoption of the NIMS a requirement, to the extent provided by law, for providing Federal preparedness
assistance through grants, contracts or other activities to local governments;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DUPAGE AND COOK COUNTIES, ILLINOIS as
follows-
Section 1. That the Village of Oak Brook hereby adopts the National Incident Management
System (NIMS) as its system of preparing for and responding to disaster incidents.
Section 2:That this resolution shall be in full force and effect from and after its passage and
approval, as provided by law.
Ayes:
Nays
Absent:
APPROVED THIS 28th DAY OF SEPTEMBER, 2004.
Kevin Quinlan
Village President
PASSED THIS 28th_ DAY OF SEPTEMBER , 2004.
ATTEST.
Linda K. Gonnella, CMC
Village Clerk
171,//
8. E. wasn't any legal issues whether they could convene and set forth financial strategies.
President Quinlan noted that it was never brought forward to the Board. President
Quinlan stated if it is the desire to move forward with the Ad Hoc Committee, then it
is noted for the record that if the Board is trying to find answers to certain, questions
that a professional service should be hired. President Quinlan called the question.
Motion by Trustee Konn, seconded by Trustee Caleel, to ratify the formation of the
Ad Hoc Audit Committee to review Village Attorney bills as introduced by Trustee
Konn at the September 14, 2004 Village Board meeting. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
F RELEASE OF VILLAGE ATTORNEY DETAILED INVOICES TO THE AD HOC
AUDIT COMMITTEE
Trustee Konn has requested that this item be placed on the agenda for Board approval
and that the invoices have been approved for release to the Committee by September
283, 2004 and any confidential information has been redacted accordingly.
Motion by Trustee Korin, seconded by Trustee Aktipis, to approve release the Village
Attorney detailed invoices to the Ad Hoc Audit Committee with any confidential
information redacted accordingly. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
6 INANCES & RESOLUTIONS
2004 -EM- NIMS -R -886, "A RESOLUTION ADOPTING THE
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)."
In February of 2004, President Bush signed an Executive Order that directed the
Department of Homeland Security to develop a National Incident Management
System to serve as the nation's policy of how federal, state, and local
governments interact in the event of a national emergency or an attack. This
Executive Order requires all state and local governments to pass the attached
resolution by October 1, 2004 indicating that they intend to become NIMS
compliant. In effect, the goal of the NIMS system is to incorporate a common
VILLAGE OF OAK BROOK Minutes Page 11 of 15 September 28, 2004
fj••
9. B. 1) plan for all governmental entities to respond and communicate during an
emergency or incident. A key outcome of a common system would be common
training on a single system which would provide the ability for neighboring
public safety entities a solid understanding of the response plan and
communication process when assisting In the response to high risk situations of
another community.
The Executive Order also authorizes all federal departments and agencies to adopt
this resolution as a requirement of their individual programs, services, and
preparedness assistance by any entity, thereby precluding federal assistance to
municipalities that do not adopt a NIMS resolution.
Further, although additional requirements related to training and the overall
system is expected to be released, training programs are already underway. As a
point of information, the Oak Brook fire department and the police department
have had key staff attend training seminars in working towards NIMS
certification with additional staff, and staff in other departments including public
works scheduled to attend upcoming training. Correspondence from the DuPage
Mayors and Managers, Legislative Committee, and the Metropolitan Mayor's
Caucus further outlines the NIMS system and related questions ,from other
municipal officials on the system.
Motion by Trustee Konn, seconded by Trustee Caleel, for passage of Resolution
2004- EM- NIMS -R -886, "A Resolution Adopting the National Incident
Management System. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zanrus.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2004 -PW- WEED -NW -G -759, "AN ORDINANCE AMENDING
SECTION 8 -1 -1 (DEFINITIONS) OF CHAPTER 1 (PUBLIC WORKS
REGULATIONS) OF TITLE 8 (PUBLIC WORKS) OF THE VILLAGE CODE
OF THE VILLAGE OF OAK BROOK RELATIVE TO NOXIOUS WEEDS"
During the growing season, the Village periodically performs Village -wide
inspections, mostly of vacant lots, to insure that noxious weeds are not present
and/or proliferating. Being a non -home rule municipality, the Village is governed
by State Statute on the subject of noxious weeds and must follow the State's
protocol regarding same. As such, and as a "house- keeping" matter, the Village
needs to update the listing of noxious weeds to mirror that as contained in the
statutes The present listing has not kept pace with periodic changes made to the
State's list.
Most notable changes are the inclusion of manjuana and the Kudzu plant. The
VILLAGE OF OAK BROOK Minutes Page 12 of 15 September 28, 2004
Illinois omeland Security Training
What is .Avalla le ?
How t® Get the Training.
OFFICE OF THE GOVERNOR
207 STATE CAPITOL, SPRINGFIELD, ILLINOIs 62706
ROD BLAGOJEVICH
GOVERNOR
October 1, 2003
Dear Illinois First Responders,
Illinois Terrorism Task Force (ITTF) has made training a priority to prepare Illinois first responders to
effectively respond to major events and safely operate in hot, warm and cold zones against human,
BNICE (biological, nuclear /radiological, incendiary, chemical and explosive), and cyber threats. The
federal Department of Homeland Security has released funds that will permit the ITTF to conduct
sustained training for the development of cntical technician -level teams in each of the 19 newly
designated Illinois Homeland Security Regions. These funds will ensure that all first responders have
access to critical information and operations -level training on BNICE threats and incident command.
This newsletter is intended to ensure that each first responder knows what training is available and
how to obtain it. The training programs available are the product of a joint interagency effort
developed with a combination of federal, state and local resources. This partnership builds upon
interagency efforts begun ten years ago to develop hazardous materials curriculum that were
consistent with newly established federal regulations under CFR 1910.120. This goal remains for the
current terrorism curriculum.
In 2000, the ITTF approved the Terrorism Training strategy that still serves as the base for homeland
security training program. A small amount of federal terrorism funding was allocated by the ITTF to
develop /update curriculum. Following events of 9/11/2001, the ITTF approved an updated training
strategy and the State Legislature unanimously approved a one -time homeland security supplemental
that enabled Initial implementation of the strategy. In May 2003, federal funds were received that
permit'the continued implementation of the training strategy.
The Illinois homeland strategy is designed to support any community, which becomes the focus of a
major event. A substantial part of this strategy assumes that other first responders will quickly
respond to provide mutual aid assistance. Full implementation of the training program as outlined in
this newsletter is a critical component of this strategy. I hope that you will take full advantage of the
training opportunities available.
Sincerely, p
Carl Hawkinson
Deputy, Chief of Staff — Public Safety