R-789 - 10/09/2001 - AGREEMENT - Resolutions Supporting DocumentsOF 0.4.t
VILLAGE OF
OAK ]BROOD
Village Board Transmittal Memorandum
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D aTE: October 4, 2001
SUBJECT: Temporary Water Service — Staybridge Suites - Oakbrook Terrace
FROM: Stephen B. Veitch, Village Manager
RECONINIEND ATION: That the Village Board approve the attached resolution approving and
authorizing execution of an intergovernmental agreement between the Village, !the City of
Oakbrook Terrace and Harp Oakbrook Terrace, LLC for Lake Michigan water ;through the
second interconnection between the water systems of the Village and City.
You will recall that on August 3, I alerted the Board to the latest developments in an ongoing discussion
concerning possible extension of the arrangements for temporary water service entered into in May, 2000 (for
the Lincoln Properties buildings at Butterfield Road and Trans Am Plaza Drive in Oakbrook Terrace) to serve
an additional structure ( Staybridge Suites) until Oakbrook Terrace's second DuPage Water Commission
connection goes on line I noted at that time that although the Village had been very cool to this request
initially, when it appeared that the period of service would involve the peak summer season, we had become
more receptive once that concern had passed. An agreement has since been prepared and we recommend its
appro\ al. The agreement is essentially identical to the 2000 agreement concerning Lincoln.
To review the background once again, Oakbrook Terrace is constructing a second DuPage Water Commission
connection on Butterfield Road near the Lincoln site, which will ultimately serve Lincoln and' other future
Oakbrook Terrace customers in the western portion of the City, including Staybridge The temporary service
arrangement involves connecting the new Oakbrook Terrace mains built to serve the area to the Oak Brook
system at Trans Am Plaza Drive (using a standard emergency interconnection configuration) and serving the
subject properties through that second interconnection for a period of time. Technically, the water is sold by
the DuPage Water Commission to Oakbrook Terrace and resold to the customers at Oakbrook Terrace's rates
The Oak Brook system is merely a temporary conduit for delivery.
The arrangement also provides for delivery to the Oak Brook system of additional water, should Oak Brook
need it in order to avoid impact on Oak Brook customers, through the first interconnection, located on Midwest
Road Oakbrook Terrace is obligated to deliver such water, if requested, in an amount at least equal to that
taken by Lincoln and Staybridge. The second interconnection has been constructed at no cost to the Village
and will continue to exist after the temporary service arrangement ceases
The resolution will appear on the Active Agenda for your meeting on October 9. Please let me know if you
have any questions.
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Attachment
Sla�lhridgcWSAMEvM,DOC
8. B. 4) ROLL CALL VOTE:
Ayes: 4 - President Bushy, Trustees Butler, Caleel and Savino.
Nays: 2 - Trustees Craig and Korin.
Absent: 1 - Trustee Miologos. Motion carried.
President Bushy voted because there was not a clear majority.
Trustee Caleel asked to review the finances in April to see what the
proposed federal economic incentives might do to change our
projections. He felt that if there was an upturn in the economy at that
time, the Board could look at hiring of public safety personnel because
if any further attacks occurred people would be looking for public
safety personnel.
0 5) RESOLUTION 2001- AG- WA -EXl -R -789 A RESOLUTION
APPROVNG AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT AMONG THE CITY OF,
OAKBROOK TERRACE, THE VILLAGE OF OAK BROOK AND
HARP OAKBROOK TERRACE L.L.C. FOR LAKE MICHIGAN,
WATER THROUGH A SECOND INTERCONNECTION
Oakbrook Terrace is constructing a second DuPage Water
Commission connection on Butterfield Road near the Lincoln site,
which will ultimately serve Lincoln and other future Oakbrook
Terrace customers in the western portion of the City, including
Staybridge. The temporary service arrangement involves connecting
the new Oakbrook Terrace mains built to serve the area to the Oak
Brook system at Trans Am Plaza Drive (using a standard emergency;
interconnection configuration) and serving the subject properties'
through that second interconnection for a period of time. Technically,'
the water is sold by the DuPage Water Commission to Oakbrook
Terrace and resold to the customers at Oakbrook Terrace's rates. The
Oak Brook system is merely a temporary conduit for delivery.
- F '
The arrangement also provides for delivery to the Oak Brook system
of additional water, should Oak Brook need it in order to avoid impact
on Oak Brook customers, through the first interconnection, located on
Midwest Road. Oakbrook Terrace is obligated to deliver such water,
if requested, in an amount at least equal to that taken by Lincoln and
Staybridge. The second interconnection has been constructed at no
cost to the Village and will continue to exist after the temporary '
service arrangement ceases.
VILLAGE OF ON BROW-Minutes
Page 12 of 19
October 9, 2001
t _
RFS #0I - AG -WA-
EX I -R -789 INTG VN
AGREE - WATER -
OKBRK TERR
S. B. 5) iNfanager Veitch reminded the Board that there had been previous
discussion regarding expansion of the arrangement for temporary
water service to Oakbrook Terrace using the Oak Brook system as a
delivery conduit to an additional property. He commented that at the
time the Village of Oak Brook was in opposition to the addition of
another building to this arrangement because it appeared that the
building would come on line at a time that coincided with our peak
summer season. He reported that since that did not happen, the
f
Village of Oak Brook was more receptive to the idea by means of a
separate agreement. It is noted that Trustee Butler exited the meeting
briefly.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve
Resolution 2001- AG- WA -EXI -R -789 "A Resolution Approving and
Authorizing the Execution of an Intergovernmental Agreement
Among the City of Oakbrook Terrace, The Village of Oak Brook and
Harp Oakbrook Terrace, L.L.C. for Lake Michigan Water Through a
Second Interconnection" as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 — Trustees Caleel, Craig, Korin and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and Miologos. Motion carved.
C. AWARD OF CONTRACTS:
AWARD CT
1) ENGINEERING SERVICES — 2002 PAVNG PROJECT 2002 PuG PROJ
Following Village Board direction at its September 25`h meeting, staff
has negotiated a professional services contract with James Benes &
Associates, Inc. to provide design and construction services for the
2002 Paving Project. This Project will span two budget years. Funds
for the first phase of the project, in the amount of 59,000, are included
in the current Roadway Improvements Program (41 -461) The
remainder of the project will be in the 2002 Budget.
ivvfanager Veitch pointed out to the Board that the paving projects have
finally
be to get smaller with commiserately smaller engineering
services. He added that the scope of this project involves resurfacing
Birchwood Road, Kensington Road and Kensington Court, a small
portion of Polo Road and York Road at Harper Road.
President Bushy commented that proceeding with engineering plans'
for this type of project is prudent even if there was a possibility that
the project might not go forward because of funding.
VILLAGE OF OkK BRO -Minutes Page 13 of 19 October 9, 2001
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