R-1134 - 10/25/2011 - AGREEMENT - Resolutions Supporting DocumentsAGENDA ITEM
Regular Board of Trustees Meeting
of
October 25, 2011
ITEM 6.F.3)
j '� ulm � t�
SUBJECT: Award of Contract — Gun Range Heating & Ventilation Replacement Project
FROM: Rania Serences, Purchasing Clerk
BUDGET SOURCE/BUDGET IMPACT: Municipal Building Improvements, Structural
Improvements (421- 902000)
RECOMMENDED MOTION: I move that the Village Board award a contract, to the
lowest responsive and responsible bidder, F.E. Moran, Inc., Northbrook, 11, in the amount
of $41,800, for the 2011 Gun Range Heating and Ventilation Replacement Project, and
approve Resolution 2011 -AG -R -1134, a Resolution Approving and Authorizing the
Execution of an Agreement by and between the Village of Oak Brook and F.E. Moran, Inc.,
subject to staff and attorney review.
Background/History:
A Request for Bids was placed on the Village website on September 28, 2011, and sent to fifteen
companies. Six sealed bids were received and opened on October 12, 2011:
F.E. Moran, Inc.
Oak Brook Mechanical Services, Inc.
Amber Mechanical Contractors, Inc.
Martin Petersen Company, Inc.
R.J. Olmen Company
Controlled Environmental Systems, Inc
$41,800
$49,750
$44,777
$58,200
$59,627
$60,860
Staff has received and reviewed references and is satisfied.
This project will replace the existing heating and ventilation system of the Oak Brook Police
Department Gun Range. The range, located in the basement of the Butler Government Center, is
a vital training facility for the police department as well as regional cooperative tactical police
units. Without a ventilation system, the range is not usable. Also, the heating system will be
changed from an electric system to a natural gas system. This change is expected to save the
Village in energy costs. The work is expected to be completed twelve weeks after the Village
issues a notice to proceed.
AM
jiworddoc \bid recommendations\2011 recommendations\201 I gun range heating & ventilation.docx
Recommendation:
That the Village Board award a contract, to the lowest responsive and responsible bidder, F.E.
Moran, Inc., Northbrook, I1, in the amount of $41,800, for the 2011 Gun Range Heating and
Ventilation Replacement Project, and approve Resolution 2011 -AG -R -1134, a Resolution
Approving and Authorizing the Execution of an Agreement by and between the Village of Oak
Brook and F.E. Moran, Inc., subject to staff and attorney review.
jAworddoc \bid recommendations\201 I recommendations\201 I gun range heating & ventilationAm
RESOLUTION 2011 -AG -R -1134
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION
OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK
AND F.E. MORAN, INC. TO REPLACE THE HEATING AND VENTILATION SYSTEMS
AT THE VILLAGE POLICE DEPARTMENT GUN RANGE
WHEREAS, the Village has determined that the heating and ventilation systems at the Village
Police Department's gun range in the basement of the Butler Government Center ( "Gun Range ") are in
need of replacement; and
WHEREAS, the Gun Range is a vital training facility for Village police officers and regional
cooperative tactical police units; and
WHEREAS, replacing the electric heating system at the Gun Range with a natural gas heating
system is estimated to save the Village approximately $5,000 in annual energy costs;
WHEREAS, the Village solicited bids to replace the existing heating and ventilation systems and
to supply and install replacement natural gas heating and ventilation systems at the Gun Range
( "Replacement Project "); and
WHEREAS, the Village received six bids in response to its request for bids for the Replacement
Project; and
WHEREAS, F.E. Moran, Inc. ( "F.E. Moran ") was the lowest responsive and responsible bidder for
the Replacement Project; and
WHEREAS, the Village and F.E. Moran desire to enter into and execute an agreement for F.E.
Moran to supply and install replacement heating and ventilation systems at the Gun Range
( "Agreement "); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and F.E. Moran in a form acceptable to the Village
Manager and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
Ayes:
Resolution 2011 -AG -R -1134
Approving and Authorizing the Execution of the Agreement to
Replace the Heating and Ventilation Systems at the Gun Range
Page 2 of 2
APPROVED THIS 25th day of October, 2011
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of October, 2011
ATTEST:
Charlotte K. Pruss
Village Clerk