R-1030 - 11/11/2008 - BOARD - Resolutions Supporting Documents•
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AGENDA ITEM
Regular Board of Trustees Meeting
of
November 11, 2008
SUBJECT: 2009 Autumn Festival
FROM: Mark Sterk, Village Attorney
BUDGET SOURCE /BUDGET IMPACT:
RECOMMENDED MOTION: I move to approve Resolution R -1030 "A Resolution
Establishing an Ad Hoc Committee for the Purpose of Planning and Coordinating the 2009
Oak Brook Autumn Festival ".
Background /History:
I have been directed to prepare the attached Resolution which establishes an ad hoc committee
for the purpose of planning and coordinating the 2009 Oak Brook Autumn Festival.
Recommendation:
I recommend that this Resolution be passed.
AN)
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RESOLUTION 2008 -BD- AFC -R -1030
A RESOLUTION ESTABLISHING AN AD HOC COMMITTEE
FOR THE PURPOSE OF PLANNING AND COORDINATING
THE 2009 OAK BROOK AUTUMN FESTIVAL
WHEREAS, each year since 1996, the Village Board has established an ad hoc committee of Oak
Brook residents and corporate residents ( "Committee ") for the purpose of planning and coordinating the
Oak Brook Autumn Festival, and
WHEREAS, the most recently formed Committee has recommended that an autumn festival be
held in 2009, provided the event is fully funded through sponsorship donations, and
WHEREAS, the Village Board has concurred with the Committee's recommendation and has set
September, 2009 as the target date for the 2009 Oak Brook Autumn Festival, provided the event is fully
funded through sponsorship donations, and
WHEREAS, the Committee shall submit a comprehensive budget, which shall include information
on adequate funding for the event through sponsorship donations, and
WHEREAS, the Committee shall submit a program schedule to the Village Board by August 1,
2009, for the Board's approval.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS,
as follows
Section 1 That there is hereby created an Ad Hoc Committee for the purpose of planning and
coordinating the 2009 Oak Brook Autumn Festival Said Committee shall be known as the "2009 Autumn
Festival Committee" and shall consist of seven (7) Oak Brook residents The seven (7) members shall
elect two (2) members to serve as Co- Chairmen
Section 2 That the Committee shall have and exercise the following powers and duties
(a) To solicit sponsorship donations to fully fund said event,
(b) To report regularly to the Village Board on its progress and the status of its fundraising
efforts and program schedule of events,
(c) To submit a program schedule of events and comprehensive budget for the Autumn
Festival to the Village Board prior to August 1, 2009 for the Board's approval, which
budget shall be fully comprised of donations provided through sponsorship,
(d) To plan, coordinate, publicize, and execute the 2009 Oak Brook Autumn Festival,
(e) To encourage the widest possible participation in the Autumn Festival by residents, clubs,
organizations, institutions and businesses within the Village,
(f) To evaluate the success of the Autumn Festival and to make recommendations
concerning future events, and
(g) To form such subcommittees of its members as the Committee deems necessary and
Resolution 2008 -BD- AFC -R -1030
Establishing Ad Hoc Committee For 2009
Autumn Festival, Page 2 of 2
desirable for the efficient and timely conduct of its business, and to assign to such
subcommittees any function or power provided herein
Section 3 That the funds that remain from the successful 2008 Autumn Fest event are hereby
designated for the 2009 Autumn Fest event
Section 4 That any expenditures of funds in connection with the Autumn Festival shall be subject
to the policies and procedures of the Village, in accordance with applicable law
Ayes
Nays
Absent
APPROVED THIS 11th day of November, 2008
John W Craig
Village President
PASSED THIS 11th day of November, 2008
ATTEST
Charlotte K Pruss
Village Clerk
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 28, 2009
SUBJECT: 2009 Autumn Festival Budget
FROM: Dave Niemeyer, Village Manager
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve the budget for the 2009 Autumn Festival
as recommended by the Autumn Festival Committee pursuant to Village Board Resolution
R -1030.
Background /History:
On behalf of the Autumn Festival Committee and staff, I hereby submit the recommended
budget for the 2009 Autumn Festival for Board Approval as required by Resolution R -1030. The
budget reflects the Committee's plans to offer a family event with entertainment, food, numerous
games and activities for children.
Recommendation:
To approve the budget for the 2009 Autumn Festival as recommended by the Autumn Festival
Committee pursuant to Village Board Resolution R -1030.
Last saved by administrator VAAGENDA MEMOS \07 28 09\AutumnFest09 doc
Last printed 7/29/2009 4 39 PM
F '_1
I'1'1;11 10* 119
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 28, 2009
SUBJECT: 2009 Autumn Festival Budget
FROM: Dave Niemeyer, Village Manager
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve the budget for the 2009 Autumn Festival
as recommended by the Autumn Festival Committee pursuant to Village Board Resolution
R -1000.
Background /History:
03 0
On behalf of the Autumn Festival Committee and staff, I hereby submit the recommended
budget for the 2009 Autumn Festival for Board Approval as required by Resolution R -1000. The
budget reflects the Committee's plans to offer a family event with entertainment, food, numerous
games and activities for children.
Recommendation:
To approve the budget for the 2009 Autumn Festival as recommended by the Autumn Festival
Committee pursuant to Village Board Resolution R -1000.
\ 1 �8
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