Loading...
R-865 - 12/09/2003 - AGREEMENT - Resolutions Supporting DocumentsI lj DATE: SUBJECT FROM: RECOMIV i 1 1 VILLAGE OF OAK BROOK Village Board Transmittal Memorandum November 21, 2003 Intergovernmental Agreement by and Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School Richard B. Boehm, Village Manager :ENDATION: Following nay discussion on this item staff recommends the following motion: I move to continue this item to the Board of Trustees meeting of December 9, 2003. The accompanying draft document represents what is believed to be the intent of the Village of Oak Brook and the Oak Brook Park District. While this document is believed to be approximately 90% complete, there are still some minor issues to be resolved (some of my notations are found on the draft copy). One of the major departures'of the past concept is that the museum can be located on the upper floor with village storage on the lower level. Should the Board have any comments on the document we could discuss those at the meeting or by contacting my office. i rbbottransmittal memorandum doc 7. E Costs for creative ad production by pointb communications are billed separately as a part of each applicable fob. The total not -to- exceed amount of the agreement with pointb communications is $319,731 The funds for this program come from the 1 % room tax on overnight hotel stays in Oak Brook Per State statute, the funds are to be spent on activities intended to' result in overnight stays in the municipality. Motion by Trustee Caleel, seconded by Trustee Konn, to approve the 2004 marketing campaign totaling $319,731, as recommended by the Oak Brook Hotel, Convention and Visitors Committee, and authorize the Village Manager to execute the necessary agreements, following staff and Village Attorney review. ROLL CALL VOTE. Ayes. 5 - Trustees Caleel, Craig, Konn, Miologos and Yusuf Nays: 0 - None Absent. 1 - Trustee Aktipis Motion carved INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE; INTGVNMNTL AGR - VOB & VOB PRK OF OAK BROOK AND THE VILLAGE OF OAK BROOK PARK DISTRICT DISTRICT Manager Boehm explained that further review was needed in finalizing the intergovernmental agreement. Motion by Trustee Caleel, seconded by Trustee Yusuf, to continue this agenda item to a December 91h meeting. VOICE VOTE. Motion carried 8 INFORMATION & UPDATES: INFO & UPDATES A VILLAGE PRESIDENT: VLLG PUS President Quinlan wished everyone a safe and happy holiday VILLAGE MANAGER: VLLG MGR Manager Boehm announced that the Village Manager of Winfield, Jeff Moline, has accepted the position of Assistant Village Manager in Oak Brook Jeff was in attendance of the meeting and he will join our staff in January a VILLAGE CLERK I VLLG CLK Clerk Gonnella announced that Sally Jackson has been hired as the new Document Imaging Clerk in the Village Clerk's Department. In her first four weeks with the Village she has electronically scanned the previous three years of the Village Board of Trustees meetings, Plan Commission, Committee -of- the -Whole and Autumn Festival Committee meetings. VILLAGE OF OAK BROOK Minutes Page 8 of 9 November 25, 2003 N-O I M VILLAGE OF OAK B R O O K CZ , 9 N.•? Village Board Transmittal Memorandum cFFauNrI ' I DATE: December 5, 2003 SUBJECT: Intergovernmental Agreement by and Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School FROM: Richard B. Boehm, Village Manager � RECOMMENDATION: Following any discussion on this item staff recommends the following motion: I move to approve a resolution entitled: A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School This matte) was continued from the Board's November 25th meeting. The accompanying draft document represents what is believed to be the intent of the Village of Oak Brook and the Oak Brook Park District with regard to the use of a portion of the old Butler School Building as a historical museum. According to the terms contained in the proposed document the village will be obligated to maintain the exterior of the building and existing appurtenances; the Village will also be obligated to maintain eixisting mechanical systems. Under the terms of the agreement, the Park District will be obligated to construct and /or maintain the interior space that would be utilized as a museum. In addition, the agreement calls for the formation of a committee that will act in an advisory capacity to recommend the conversion of space into a museum and the operation of the museum. Staff would like to recommend adopting the Resolution and executing the Intergovernmental Agreement with the Park District as presented. The Park District Board is expected to consider this matter at its December 8, 2003 meeting Old butler school agreement doc Brook, Cook and DuPage Counties, Illinois at the March 16, 2004 General Primary Election" which places a referendum on the ballot for March 16, 2004 to increase the sales tax in the Village of Oak Brook by one - quarter (1/4 %) percent. ROLL CALL VOTE: Ayes- 6 - Trustees Aktipis, Caleel, Crag, Konn, Miologos and Yusuf. Nays 0 - None. Absent. 0 - None. Motion carried. Trustee Caleel stated the importance of this proposal and asked that staff explain to the Village residents the importance of passage of this referendum. Trustee Koran noted that the sales tax increase would amount to $2 5 million if approved for the Village. Trustee Aktipis also requested that the voters be notified of the reasons why this is being done and the importance of its passage RESOLUTION 2003 -AG -EXI -R -865, "A RESOLUTION RES 03-AG- EXI -R- 865 - APV APPROVING AN INTERGOVERNMENTAL AGREEMENT iNGVNMNTL BETWEEN THE VILLAGE OF OAK BROOK AND THE OAK AGREE OB PK DIST & VOB FOR HIST BROOK PARK DISTRICT FOR A HISTORICAL MUSEUM AT' MUSEUM BUTLER SCHOOL" This matter was continued from the Board's November 25th meeting Resolution 2003 -AG -EXI -R -865, "A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School" represents what is believed to be the intent of the Village of Oak Brook and the Oak Brook Park District with regard to the use of a portion of the old Butler School Building as a historical museum. According to the terms contained in the proposed document, the Village will be obligated to maintain the exterior of the building and existing appurtenances, the Village will also be obligated to maintain existing mechanical systems. i Under the terms of the agreement, the Park District will be obligated to j construct and/or maintain the interior space that would be utilized as a museum. In addition, the agreement calls for the formation of a committee that will act in an advisory capacity to recommend the conversion of space into a museum and the operation of the museum Motion by Trustee Caleel, seconded by Trustee Aktipis, to pass Resolution 2003 -AG -EXI -R , "A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School." ROLL CALL VOTE VILLAGE OF OAK BROOK Minutes Page 5 of 9 December 9, 2003 r 7. B. 4) Brook, Cook and DuPage Counties, Illinois at the March 16, 2004 General Primary Election" which places a referendum on the ballot for March 16, 2004 to increase the sales tax in the Village of Oak Brook by one - quarter (1/4 %) percent. ROLL CALL VOTE: Ayes- 6 - Trustees Aktipis, Caleel, Crag, Konn, Miologos and Yusuf. Nays 0 - None. Absent. 0 - None. Motion carried. Trustee Caleel stated the importance of this proposal and asked that staff explain to the Village residents the importance of passage of this referendum. Trustee Koran noted that the sales tax increase would amount to $2 5 million if approved for the Village. Trustee Aktipis also requested that the voters be notified of the reasons why this is being done and the importance of its passage RESOLUTION 2003 -AG -EXI -R -865, "A RESOLUTION RES 03-AG- EXI -R- 865 - APV APPROVING AN INTERGOVERNMENTAL AGREEMENT iNGVNMNTL BETWEEN THE VILLAGE OF OAK BROOK AND THE OAK AGREE OB PK DIST & VOB FOR HIST BROOK PARK DISTRICT FOR A HISTORICAL MUSEUM AT' MUSEUM BUTLER SCHOOL" This matter was continued from the Board's November 25th meeting Resolution 2003 -AG -EXI -R -865, "A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School" represents what is believed to be the intent of the Village of Oak Brook and the Oak Brook Park District with regard to the use of a portion of the old Butler School Building as a historical museum. According to the terms contained in the proposed document, the Village will be obligated to maintain the exterior of the building and existing appurtenances, the Village will also be obligated to maintain existing mechanical systems. i Under the terms of the agreement, the Park District will be obligated to j construct and/or maintain the interior space that would be utilized as a museum. In addition, the agreement calls for the formation of a committee that will act in an advisory capacity to recommend the conversion of space into a museum and the operation of the museum Motion by Trustee Caleel, seconded by Trustee Aktipis, to pass Resolution 2003 -AG -EXI -R , "A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler School." ROLL CALL VOTE VILLAGE OF OAK BROOK Minutes Page 5 of 9 December 9, 2003 ? a 7 5) Ayes. 6 - Trustees Aktipis, Caleel, Craig, Konn, Miologos and Yusuf. Nays 0 - None. Absent: 0 - None Motion carried AWARD OF CONTRACTS: 1) PUMPER REPLACEMENT — ENGINE 911 Due to age and unreliability, it is time to replace our 1978 Emergency One pumper, Engine 911. The fire department has prepared a specification for the replacement and has designed the new pumper to handle the wide variety of calls that it will respond to The spec committee, under the direction of Lt. Mark Schoppe has worked to cut costs and at the same time provide the Village with a pumper that will meet Village needs for the next 20 years. After looking at several manufacturers, the committee has recommended that we continue to purchase our fire apparatus from Emergency One It is recommended for the following reasons; • Fleet Conformity — The advantage to the Village of maintaining a fleet of like vehicles is significant The training of new driver's simplified, as all vehicles are the same. The benefits in maintenance are many, from parts inventory to ease of repair. Gary Martens has been to schools at Emergency One and is certified to make the necessary repairs on these specialized vehicles • Service Center — The service center and warranty repair station for Emergency One is located at Mid - Amenca Truck Company on Route 83, dust north of Roosevelt Road. This proximity to the Village is a tremendous advantage in getting quick service, parts and technical assistance • Corporate Advantage — Federal Signal Corporation, headquartered here in Oak Brook, is the parent company of Emergency One As one of our corporate partners, Federal Signal has provided the Village with much support over the years. Recently, they donated emergency lights for the Police Department "DARE" car, and donated the entire warning light and siren package for the Battalion Chief car, valued at over $4,000 00 In addition, when we experienced corrosion on our Emergency One Ladder Truck 914 and Engine 915, Federal Signal repainted both vehicles, even thou both were well out of warranty VILLAGE OF OAK BROOK Minutes Page 6 of 9 December 9, 2003 AWARD CT ENGINE 911 REPLCMNT I MINUTES OF THE FEBRUARY 11, 2004 SPECIAL JOINT MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK AND THE OAK BROOK PARK DISTRICT BOARD OF COMMISSIONERS APPROVED AS WRITTEN ON FEBRUARY 24, 2004. TO ORDER- CALL TO ORDER he Special Joint Meeting of the Village Board of Trustees and the Oak Brook ark District Board of Commissioners was called to order by Oak Brook Park ►istrict President Thomas Truedson at 8.00 am in Meeting Rooms 4 & 5 of ie Oak Brook Park District Family Recreation Center, 1450 Forest Gate Road, ►ak Brook, Illinois. 2. ROLL CALL- ROLL CALL A Park District Board of Commissioners Oak Brook Park District Executive Director Tom Suhs called the roll with the following persons RESENT: Oak Brook Park District Board President Thomas Truedson, Park, District Board Vice President Harry Peters, Park District Commissioner Howard Trier. ABSENT: Park District Board Treasurer John O'Brien, Commissioner Mane ' Kokenis Village of Oak Brook Board of Trustees Village Clerk Linda Gonnella called the roll with the following persons RESENT President Kevin Quinlan, Trustees Stelios Aktipis, George T Caleel, Susan Chase Konn, Elaine Miologos and Asif Yusuf. ABSENT. Trustee John W Craig. IN ATTENDANCE Richard B. Boehm, Village Manager, Tom Suhs, Executive Director of the Oak Brook Park District and Jeffrey Moline, Assistant Village Manager 3. JOINT EXECUTION OF THE INTERGOVERNMENTAL AGREEMENT tNTRGOVT BETWEEN THE VILLAGE OF OAK BROOK AND THE OAK BROOK AGREEMENT PARK DISTRICT FOR A HISTORICAL MUSEUM AT THE OLD BUTLER SCHOOL: Park District Board President Truedson stated this was exciting time for the Village to move forward with the Old Butler School, a historic landmark, to become the new museum for our Historical Society and that he was pleased to VILLAGE OF OAK BROOK SPECIAL Page 1 of 4 February 11, 2004 JOINT MEETING Minutes i Nor 1 3 be a part of the process. Both Presidents signed the intergovernmental agreement. President Quinlan indicated that Village Trustee Susan Konn would continue as the liaison from the Village between the two Boards Park 40 Distnct Commissioner Peters will continue in his capacity as liaison DISCUSSION OF THE OLD BUTLER SCHOOL CONVERSION BUTLER SCHOOL illage President Quinlan remarked of the creation of this entity as a concrete :ample of these two Boards working together for the benefit of the Village sidents. 5 VILLAGE OF OAK BROOK UPDATE: vOB UPDATE President Quinlan indicated he had met with the homeowner association presidents and the Village had received support from them regarding the March 16th Primary Referendum for the 1/4% sales tax increase for the funding of our Village services. Also he received feedback from them regarding the proposed Ravinia West project in which they were pleased to see the Village considering new ideas for the Village but was not in support of this proposal 6 OAK BROOK PARK DISTRICT UPDATE PARK DISTRICT Director Suhs announced that July 25th as the date of the 5K and IOK race in Oak Brook. It will begin at 7:30 a.m They are utilizing a course on the east side of the Village and will staff the event with their staff as well as the Village olice Department. The race will begin on Kensington near the Oak Brook Post Office down Jone Boulevard south through the Park District along bicycle /pedestnan pathway, through McDonald's, Village of Oak Brook's pathway around the golf course back down Jorie Boulevard to Kensington The race will be a certified course for the 5K and 10K races. They are looking for assistance from the Oakbrook Shopping Center for raffle prizes and they are considering the Cystic Fibrosis Foundation for the chanty as one of our residents has a child with the disease who would be the poster boy as a Village event The Park District will be forwarding a letter to the Village for its approval of this race Park President Truedson indicated that they hoped the Oakbrook Shopping Center would be involved in this as a community event President Truedson commented of the celebration of their new expansion at the recreation facility. The Park District with the assistance of Executive Director Suhs received a $280,000 grant to utilize this resource for this project. He also indicated that this was the third meeting of the two Boards VILLAGE OF OAK BROOK SPECIAL JOINT iMEETING Minutes Page 2 of 4 February 11, 2004