Agenda - 01/26/2016 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 26, 2016
7:00 P.M.
1. CALL TO ORDER
A. Fire Department Honor Guard Presents Colors
2. SWEARING IN OF FIREFIGHTER/PARAMEDIC
3. ROLL CALL
4. PRESIDENT’S OPENING COMMENTS
5. RESIDENT/VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of December 8, 2015
B. Regular Board of Trustees Meeting of January 12, 2016
C. Special Board of Trustees Meeting of January 14, 2016
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending January 21, 2016 - $2,444,801.00 Manzo/
Yusuf
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – December, 2015 - $4,380.54 (FY15 – YTD -
$151,110.50)
2) Seyfarth, Shaw, LLP – Legal Services – December, 2015 - $326.25 (FY15– YTD - $24,316.70)
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3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – December, 2015
- $1,376.19 (FY15 – YTD - $64,917.26)
4) Rathje Woodward, LLC - Legal Services – November, 2015 - $3,333.33
5) Rathje Woodward, LLC - Legal Services –December, 2015 - $3,333.33(FY15 – YTD -
$39,999.96)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $284,857.92
6) DuPage Convention & Visitors Bureau –2015 4th Quarter Hotel/Motel Tax Receipt -
$26,497.17
7) DuPage Water Commission – December 2015 - $384,629.25
8) Central Blacktop Company – 2015 Street Improvement Project – Payout #7 - $352,829.69
9) Treasurer, State of Illinois 35th Street/St. Pascal Drive MFT Project - Payout #1 - $267,079.99
10) Treasurer, State of Illinois 35th Street/St. Pascal Drive MFT Project - Payout #2 - $135,408.86
11) Mary Riordan – TIF Note Interest & TIF Principal - $39,020.00
12) 1311, LLC – TIF Note Interest & TIF Principal - $39,015.00
13) St. Paul Fire – TIF Note Interest & TIF Principal - $97,545.00
14) IRMA – 2016 Annual Contributions - $469,163.00
B. Approval of Payroll for Pay Period Ending January 16, 2016 - $718,324.24 Manzo/
Yusuf
C. Community Development Referrals
1) Clearwater – 2100 and 2122 York Road – Text Amendment Moy/
Tiesenga
2) Clearwater Resubdivision – 2100 and 2122 York Road – Final Plat Tiesenga/
Manzo
D. Ordinances & Resolutions
1) ORDINANCE 2016-BU-AMEND-S-1448, An Ordinance Authorizing an Amendment to the
2016 Budget (Architectural Design of the Police Department Renovation)
Manzo/
Yusuf
2) ORDINANCE 2016-PP-S-1451, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the
Village of Oak Brook
Lalmalani
3) ORDINANCE 2016-ZO-PUD-EX-S-1449, An Ordinance Approving a Planned Development
(Rush Oak Brook Orthopaedic Center – 2011 York Road)
Baar/
Moy
4) ORDINANCE 2016-ZO-PUD-EX-S-1450, An Ordinance Approving a Planned Development –
(Hyatt House Hotel and Restaurant –210 22nd Street)
Baar/
Moy
E. Issuance of Scavenger/Solid Waste Hauler License (Independent Recycling Services) Lalmalani
F. Monthly Financial Reports – December 31, 2015 Manzo/
Yusuf
8. ITEMS REMOVED FROM CONSENT AGENDA
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9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-NIG-AG-R-1531, An Ordinance Authorizing and Granting a Franchise to
Northern Illinois Gas Company (d/b/a Nicor Gas Company) Its Successors and Assigns, to
Construct, Operate and Maintain a Natural Gas Distributing System in and Through the Village
Of Oak Brook, Illinois
Tiesenga
2) RESOLUTION 2016-WA-FCWRD-IGA-R-1527, A Resolution Approving and Authorizing an
Amendment to the Intergovernmental Agreement By and Between the Village and Flagg Creek
Water Reclamation District for the Shut Off of Water Service
Tiesenga
3) ORDINANCE 2016 -SC-EX-G-1071, An Ordinance Amending Title 12, Entitled,
“Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois
Adler/
Baar
4) RESOLUTION 2016-IS-BKR-CNTRCT-R-1532, A Resolution Approving and Authorizing the
Award of a Contract to Vista National Insurance Group, Inc. for Insurance Consulting and
Broker Services
Moy
B. Discussion of Fee Waiver Request for the Hyatt House Hotel and Restaurant Planned Development Baar/
Moy
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.