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Minutes - 10/09/2008 - Commercial Revitalization Task Force2. 3. if MINUTES OF THE OCTOBER 9, 2008 COMMERCIAL REVITALIZATION TASK FORCE OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 22, 2009 CALL TO ORDER The meeting of the Commercial Revitalization Task Force was called to order by Chairman Kennedy in the West Wing Conference Room of the Butler Government Center at 3:07 p.m. ROLL CALL PRESENT: Chairman Jeffrey J. Kennedy, Village Trustee Robert Sanford, Zoning Board of Appeals Chairman Champ Davis (via conference call), Greater Oak Brook Area Chamber of Commerce Director Tracey MulQueen, Oakbrook Shopping Center General Manager Chuck Fleming and Community Development Director Robert Kallien. Homeowner Association representative Harry Peters arrived at 3:17 p.m. ABSENT: Village President John Craig, Plan Commission Chairman Lexi Payovich, Dennis Hiffman of NAI Hiffman and Jeffrey Shay. IN ATTENDANCE: Village Manager David Niemeyer, John Houseal of Houseal Lavigne and Peter Friedman of S. E. Friedman of Holland & Knight. APPROVAL OF MINUTES a. Approval of the Meeting Minutes of May 15, 2008 Motion by Member Sanford, seconded by Member Kallien, to approve the Meeting Minutes of May 15, 2008 as presented. VOICE VOTE: Motion carried. UNFINISHED BUSINESS a. Presentation by Houseal Lavigne of PUD and Sign Ordinances PUD Ordinance Mr. Houseal addressed the Task Force on a working draft of a PUD Ordinance. He discussed the intent and purpose of the ordinance which included the following: to stimulate creative approaches to the commercial, residential and commercial /mixed -use development of land; to provide more efficient use of land; to preserve natural features and provide open space areas and recreation areas in excess of that required under existing zoning regulations; to develop new approaches to the living environment through variety in type; design and layout of buildings, transportation systems and public facilities; to Commercial Revitalization Task Force Page 1 of 4 October 9, 2008 Minutes 4. a. unify building and structures through design and to promote long term planning pursuant to Commercial Areas Revitalization Master Plan, which will allow harmonious and compatible land uses or combination of uses with surrounding areas. He emphasized that the process is as important as, or more important than, the standard. The process must be streamlined. There should be one body involved in reviewing PUD applications and making a recommendation to the Village Board. He discussed the standards for review being consistent with the Commercial Area Revitalization Master Plan. Chairman Kennedy recommended that language should be included in the standards of maintaining the uniqueness and character of Oak Brook such as the set backs along major commercial streets such as 22nd Street, York Road, etc. and the cross connections with adjoining commercial properties. Mr. Houseal discussed the site development allowances which would give relief from strict adherence of zoning standards if the applicant specifically identifies each site development allowance and demonstrates how each allowance would be compatible with surrounding development and would be necessary for proper development of the site. The recommended pre - filing review and transmittal of application would require the applicant to meet with the Village Manager, the Director of Community Development and any other Village official or employee designated by the Village Manager. The purpose of the conference is to help the applicant understand the Commercial Area Revitalization Master Plan, the Zoning Title, the site development allowances, the standards by which the application will be evaluated and the application requirements. He noted the requirement that an applicant shall be required to schedule a meeting to discuss the proposed planned development and its impact on area residents. Member Fleming questioned where a public meeting with the neighbors affected by a project should be in the process as he felt it should be presented to the Village Board before resident input is requested. Mr. Houseal suggested that the language could be included that an applicant be required, if and when staff deems it is necessary, to give a brief pre- filing conference to the Village Board of their concept before the application is filed with the Village. Under the section Review and Action by the Plan Commission, Member Sanford recommended that a PUD Commission concept be considered with members of the Plan Commission and Zoning Board of Appeals. Member Davis concurred with Member Sanford's recommendation and suggested checking with other municipalities how they handle this. Mr. Friedman indicated that this joint hearing process causes legal problems in the courts as to which commission has the jurisdiction in the matter. After further discussion on the matter, it was a consensus that a new commission be created with members from both commissions for addressing PUD's only. Commercial Revitalization Task Force Page 2 of 4 October 9, 2008 Minutes 4. a. Member Kallien suggested a more detailed criteria is necessary of what is a minor modification in a variation, etc. in page 8, Section 8. Section 6, C. Mr. Friedman recommended developing a cost escrow with staff setting up the escrow amount of the development to be referred in the PUD ordinance. Under Section 7, D. language was recommended to change "if construction has not commenced within fifteen (15) months" to read "within two (2) years." Sign Code Ordinance Mr. Friedman recommending addressing non - conforming signage in Oak Brook. Mr. Houseal noted a major deficiency of the height of signage, placement, the character of the corridor with monument signs, leasing signage in multi -use tenant buildings, etc. A need for continuity should be addressed for signage. b. Discussion of Presentation Mr. Houseat indicated his firm would return in November with the objective of addressing the signage problems and how they could be corrected. Member Fleming recommended approaching keeping the character of Oak Brook and how to simplify a more logical approach to the signage. Mr. Houseal offered that language could be written whereby a special use permit could be offered for certain circumstances along such streets as Commerce and Enterprise for the many tenants in the buildings. Member Kallien noted signage located in windows of businesses that should be addressed and also such events as a tent sale held at the shopping center. 5. NEW BUSINESS a. Motion to Recommend Action Items Member Kallien recommended including exhibits of proper signage in the ordinance as well as what is not allowed for the highest and best quality for Oak Brook. Mr. Houseal indicated that a draft ordinance of the PUD and then proposed language for the sign ordinance for a November meeting. 6. ADJOURNMENT Motion by Member Peters, seconded by Member Mulqueen, to adjourn the Commercial Revitalization Task Force at 4:30 p.m. VOICE VOTE: Motion carried. Commercial Revitalization Task Force Page 3 of 4 October 9, 2008 Minutes ATTEST: s /Linda K. Gonnella Linda K. Gonnella Secretary Commercial Revitalization Task Force Page 4 of 4 October 9, 2008 Minutes