Minutes - 12/22/2005 - Commercial Revitalization Task ForceMINUTES OF THE DECEMBER 22, 2005 COMMERCIAL
REVITALIZATION TASK FORCE OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON APRIL 12, 2006
1. CALL TO ORDER
The Commercial Revitalization Task Force was called to order by President Quinlan in
the Upper Level Conference Room of the Butler Government Center at 8:35 a.m.
2. ROLL CALL
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Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Jeffrey J. Kennedy, Robert G.
Sanford, Plan, Zoning Board of Appeals Chairman Champ Davis and
Community Development Director Robert Kallien.
ABSENT: Plan Commission Chairman Lexi Payovich.
IN ATTENDANCE: Richard B. Boehm, Village Manager.
The Task Force addressed Agenda Item 4. Unfinished Business, a. Review of Consultant
Request for Qualifications at this time.
UNFINISHED BUSINESS
a. Review of Consultant Request for Qualifications
Manager Boehm indicated that seven entities submitted Request for Qualifications
(RFQ's). He explained that Community Development Director Kallien prepared a matrix
of the requirements that show how the firms met these objectives. The Task Force
discussed the seven submittals. Manager Boehm suggested negotiating a scope services
with the most qualified and include discussion of costs. The members discussed what
procedures should be considered for the interview process and the format.
Manager Boehm recommended two meetings being held for the firms to be interviewed.
One meeting to narrow down the field and one for the finalists. The Task Force
recommended interviewing the top five firms. Trustee Sanford asked if each of the firms
is capable of including the Village's Beautification Project. President Quinlan remarked
that it isn't feasible for any universities to assist the Village in the Beautification Project.
Therefore the Hitchcock Group has been asked to review their scope of services proposal
for the Beautification Project.
The Task Force outlined the interview process for a ten minute segment that the firms
a.
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3.
5.
5.
introduce their team members and then twenty -five minutes to show their proposal of how
Oak Brook should be and to discuss any similar corridor projects they have completed.
President Quinlan recommended that after the interview process, one firm submit a
specific scope and then have the Task Force present their findings to the Board of
Trustees. The firms should include in their proposals the hours of cost, how will they
have public involvement, time line, individuals that would be on their team, what are the
deliverables and show a planned document including changes in the Village Code.
Manager Boehm suggested amendments to the Village Code could include the Village's
sign ordinance, low voltage wire conduit and having the Village Code provide Planned
Unit Developments (PUD)'s. Trustee Sanford noted that the ComED Survey will occur in
mid - February as it could be resourceful to the Task Force.
b. Set Timeline for Consultant Interviews
The members discussed the dates for the interviews in the evening of Wednesday, January
18, 2006 and Tuesday, January 17, 2006.
The Task Force returned to the regular agenda items as listed.
A. APPROVAL OF MINUTES
Motion by Trustee Kennedy, seconded by President Quinlan, to approve the Minutes of
the October 25, 2005 meeting as presented. VOICE VOTE: Motion carried.
NEW BUSINESS
President Quinlan requested that Zoning Board of Appeals Chairman Davis speak with
the Zoning Board of Appeals members of the ComEd Survey. Trustee Kennedy requested
that the public be involved in the interview process, as Surendra Goel and David Braune
have indicated they are interested in being involved in this process as well as other
homeowner presidents. President Quinlan requested that invitations could be sent to
them. Trustee Kennedy recommended that the consultants indicated how to proceed with
public involvement. President Quinlan then suggested that a town meeting could be held
to give a state of the union address and naming the top projects occurring in the Village.
Trustee Sanford inquired if 22"d Street will be widened because of an increase in traffic or
in anticipation of expansion of businesses. Zoning Board of Appeals Chairman Davis
suggested that more important input is needed from the commercial sector of the Village
rather than the residents of Oak Brook. Trustee Kennedy suggested keeping the residents
informed that an effort will be made to address traffic problems and to bring the 22'd
Street corridor into the 21St century. The Task Force discussed some of the streets
affected by a revitalization project would include north York Road, Commerce, Enterprise
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and Swift Drive. Trustee Kennedy indicated that the Oakbrook Shopping Center Manager
Chuck Fleming informed him that they are considering synergies of mixed use east of the
shopping center that would benefit the center whereby some of their management
personnel could live in a close proximity to the center.
6. ADJOURNMENT
Motion by Zoning Board of Appeals Chairman Davis, seconded by Trustee Sanford, to
adjourn the Commercial Revitalization Task Force at 9:43 a.m. VOICE VOTE: Motion
carried.
ATTEST:
Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
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