Minutes - 06/15/2008 - Commercial Revitalization Task ForceMINUTES OF THE MAY 155 2008 COMMERCIAL
REVITALIZATION TASK FORCE OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON OCTOBER 9, 2008
1. CALL TO ORDER
The meeting of the Commercial Revitalization Task Force was called to order by
Chairman Kennedy in the West Wing Conference Room of the Butler Government Center
at 2:03 p.m.
2. ROLL CALL
PRESENT: Chairman Jeffrey J. Kennedy, Trustee Robert Sanford, Greater Oak Brook
Area Chamber of Commerce Director Tracey MulQueen, Oakbrook Shopping Center
General Manager Chuck Fleming, Dennis Hiffman of NAI Hiffman, Homeowner
Association Representatives Harry Peters and Community Development Director Robert
Kallien.
ABSENT: Village President John Craig, Zoning Board of Appeals Chairman Champ
Davis and Plan Commission Chairman Lexi Payovich.
IN ATTENDANCE: David Niemeyer, Village Manager.
3. APPROVAL OF MINUTES
a. Approval of the Meeting Minutes of November 1, 2007
Motion by Member Peters, seconded by Member Hiffman, to approve the Meeting
Minutes of November 1, 2007 as presented. VOICE VOTE: Motion carried.
4. UNFINISHED BUSINESS — None presented.
5. NEW BUSINESS
a. Consultant Presentations — PUD and Signage Proposal
Director Kallien explained that at the direction of the Village Board, staff assembled a
(RFQ) request for qualifications and received seven responses from consultant firms.
He prepared a detailed matrix comparing the seven against all of the aspects of the
RFQ; a sub - committee was formed consisting of Village Manager Niemeyer, Director
Kallien, Trustees Sanford and Wolin to evaluate the proposals and ultimately
recommended two firms for further consideration. The Task Force then asked
questions of each firm's representatives regarding the zoning ordinance amendments,
signage and PUD's and what would be their implementation process.
5. a.
Commercial Revitalization Task Force Page 1 of 3 May 15, 2008
Minutes
1. Duncan Associates
Kirk Bishop, Duncan Associates and John LaMotte, The Lakota Group, gave a brief
explanation of their firms and coordination of their efforts between the two firms. Mr.
LaMotte indicated that the Village wants an updated Signage Ordinance and they
would be able to do this process and implement its regulations. He indicated that
working with the stakeholders is a challenge when implementing a new signage
ordinance.
Mr. Bishop explained that it would involve more than 120 days to complete the
proposed project. He noted that three or four staff members would be involved with
each principal of the two firms in coordinating their efforts. The principals would give
presentations or workshops to the public, ZBA and PC for hearings on the subject and
public awareness. They would also establish a project website for the public. Duncan
Associates has an in -house attorney, planner and land use expert to help them
implement ordinances and they have not been challenged on their implementation to
date.
Mr. LaMotte suggested that one area of eliminating costs would be if the Village had
inventory of existing signage, it would save costs rather than their staff taking the
photographs. They indicated the approximate cost of their proposal would be $75,000
but that there could be items eliminated to save costs to the Village.
2. Houseal Lavigne
John Houseal gave a brief presentation of his firm's process for zoning ordinance
amendments for signage and PUD's. They would assess the Village's text amendment
ordinance and existing sign characteristics in the Village. They would identify
specific areas in Oak Brook where signage is not working and meet with staff to
identify where these weaknesses occur. They would research PUD ordinances and
sign ordinances within the region and country to assess what works and what would be
most applicable to Oak Brook. They would then assess design parameters in the
corridor district for what PUD standards should be for actual development in the
corridor and then draft from this research and analysis, a PUD and signage ordinance
to meet with staff for their consideration. Then they would meet with the commercial
community to discuss the PUD and sign ordinance to ensure that they would be
accepting of their proposal.
He indicated that his firm would work with the Village's attorney to ensure that their
proposed PUD and signage ordinance would be coordinated with the Village's Code.
He suggested that a draft of the ordinances could be given within a 90 to 120 day
Commercial Revitalization Task Force Page 2 of 3 May 15, 2008
Minutes
5. a.
2. Houseal Lavigne
period with an anticipated completion of the process of a six month time frame.
Mr. Houseal explained they do not have an in -house attorney as they develop their
ordinances first and then work with the community's attorney or an attorney from a
mayor law firm for finalization. He indicated that their firm has not had any of their
projects legally challenged. Once a PUD ordinance is drafted, he suggested that
Director Kallien could meet with staff and hold the public hearing processes so that it
would be less costly. He recommended meeting with Director Kallien to determine
where components could be implemented by him for cost savings. He indicated that
they have a law firm they could work with on this project and submit a cost estimate.
They estimated approximately 370 hours for the project at a cost of $35,000 - $45,000.
b. Discussion
The Task Force discussed the two proposals and came to a consensus to recommend
the consulting firm of Houseal, Lavigne subject to their selection of qualified legal
counsel and a satisfactory estimate of legal fees.
c. Recommendation
Motion by General Manager Fleming, seconded by Trustee Sanford, to recommend to
the Village Board of Trustees the consulting firm of Houseal, Lavigne. Village
Manager Niemeyer discussed that the cost of legal fees should be included.
Motion by General Manager Fleming, seconded by Trustee Sanford, to amend the
original motion to read: recommend to the Village Board of Trustees the consulting
firm of Housel, Lavigne subject to their selection of qualified legal counsel and a
satisfactory estimate of legal fees. VOICE VOTE: All ayes. Nays: none. Motion
carried.
C: L I fell tO -1► 1 uel l
Motion by Trustee Sanford, seconded by Member Peters, to adjourn the Commercial
Revitalization Task Force at 4:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella
Secretary
Commercial Revitalization Task Force Page 3 of 3 May 15, 2008
Minutes