Minutes - 02/21/2000 - Committee of the WholeVILLAGE OF OAK BROOK MINUTES OF
COMMITTEE — OF — THE — WHOLE HELD ON
FEBRUARY 21, 2000 UNOFFICIAL UNTIL
APPROVED AS WRITTEN r/ OR AS
AMENDED_ BY VILLAGE BOARD
ON g, c& _ /4
1. MEETING CALL:
The Committee -of -the -Whole meeting of Monday, February 21, 2000 was called to order
by President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:31 p.m.
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, McInerney and Savino.
ABSENT: Trustees Craig and Kenny.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant
Village Manager; Bruce F. Kapff, Information Services/Purchasing Director; Robert L.
Kallien, Jr., Community Development Director; Ruth A. Martin, Library Director;
Bonnie Sartore, Bath & Tennis Club Manager; Rosanna Furman, Village Deputy Clerk;
Anthony Tappin, Plan Commission and George Mueller, Zoning Board of Appeals.
2. COMPREHENSIVE PLAN UPDATE — DENSITY AND INFRASTRUCTURE
ANALYSIS:
Village Manager Veitch gave an update of staff's review of the traffic analysis with
Lohan Associates and Metro Transportation Group. The key issue associated with the
future land use element of the Comprehensive Plan is the pattern of office density as it
relates to traffic infrastructure. Staff postulated several possible density patterns in the
core area bounded by Spring Road, I -294, 22nd Street and Harger Road and selected a
pattern that they thought could work within the context of the existing traffic
infrastructure and the improvements that could be accomplished short of the grade -
separated connections with I -88.
The goals of the Comprehensive Plan Update are: to maintain Oak Brook's preeminence
as DuPage County's primary business center; respond to the changing needs and
aspirations of the business community in the suburban environment in such areas as floor
plates, building amenities and technology; nurture an environment that encourages
redevelopment and constant improvement of the business center; ensure that the business
center will continue to enhance the long term value of Oak Brook's residential district
and sustain the financial structure of the Village.
The planning principles that developed Oak Brook originally included low density in
office development (FAR's .2 to .8); broad lawns and substantial set -backs of office
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buildings; residential -like cul -de -sac office streets; absence of sidewalks; restrictions of
retail and service uses in office districts, emphasis on individual building identity rather
than districts; minimal signage and hormonious facades.
There are other principles now that are driving office development in our area today and
they include higher densities; mixed uses within developments and buildings; shared
parking; connected local streets; transit and pedestrian oriented development and
distinctive outdoor spaces. The principal recommendations of the Lohan Study were to
increase the FAR in the ORA -2 district; expand that high density area from Spring Road
to York Road or beyond; increase the ORA -1 FAR from .45 to .6; increase allowable
building heights; relax, in some areas, setbacks and yards; more retail and accessory
service uses within office settings; enhance the local business street system and improve
access to the tollways.
Staff has focused this past year on the density of the core area, the size of the most dense
core area and discussions with those business owners. The size of the medium density
area at York Road and 22 n Street is a second issue and how high should the ORA -1 floor
area ratio be is a third issue. They reached a tentative conclusion that the connections
across I -88 from Jorie Boulevard to Spring Road and Commerce Drive to Enterprise
might be conceivable financially (with the special service area financing), but that there
are significant physical obstacles that make accomplishment unlikely.
Some of the recommendations have been addressed. The ORA -2 FAR has been
increased to 1.2; the ORA height has been increased from eight (8) stories to twelve (12);
the ORA -1 height has been increased from three (3) stories to five (5); 0-4 medium
density district has been created at a .8 FAR with a height of eight (8) stories and the
traffic infrastructure ordinance has been implemented. This is a provision in the building
code, implemented in 1995, pursuant to which any property owner who wishes to
develop in a way that takes advantage of building height or FAR in excess of what the
property enjoyed by right in 1995 is subjected to additional procedures. These
procedures involve a site plan, a traffic study and a commitment based on findings of the
Village Engineer ratified by the Village Board to install that traffic infrastructure which is
attributable to the new development, at their cost, prior to occupancy.
Staff has been working on street network studies, tollway access study and pursuing some
improvements to the arterial roadway system (315` Street, Midwest Road, Midwest Road
bridge, 22nd Street & York Road and 22nd Street west of Rte. 83).
In the core area, staff considered reasonable that the high density area defined as 1.2 FAR
include the ORA -2 zoned area of Commerce Plaza, McDonald's Plaza, Colby's block
and the AT &T building. The low- density area involves the rest of Commerce Drive cul-
de -sac and encompasses Enterprise Drive cul -de -sac. The medium - density area
represented by the 0-4 zoning district (50% currently zoned 0-4) extends from Salt
Creek to Windsor Drive. East of Windsor Drive is another low - density area.
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Staff recommended a Kensington Road connection to Route 83, if feasible, which would
help relieve traffic from Autumn Oaks and McDonald's central office campus. The State
of Illinois has begun to study the concept of expanding 22nd Street to six lanes. The
Tollway is studying an eastbound to southbound or t- intersection from I -88 to Route 83;
an off ramp from eastbound I -88 before tollbooth onto Jorie Boulevard (the Village does
not see this as alleviating traffic). Staff suggested relocating the off ramp from eastbound
York Road to Windsor Drive and install an on ramp from Windsor Drive. The Tollway
is suggesting a westbound off ramp and an eastbound on ramp at York Road. The Lohan
Study recommended a southbound on ramp at I -294 but the Tollway has difficulty with
the weaving distance. Staff suggested that it be an eastbound to southbound only ramp,
as an alternative.
Village Manager Veitch explained the methodology that staff used for the supplemental
density and traffic analysis. They set up Districts 1 -9 and suggested their redevelopment
intensities. District 1 is a combination of .8 FAR from York Road to Windsor Drive but
.6 further east to I -294. Converted to gross square footage this represents 966,000 sq. ft.
of additional office space within that district. District 2 is .8 FAR from York Road to
Salt Creek and .6 FAR from Salt Creek to the east line of McDonald's Plaza property and
1.2 FAR to Commerce Drive. This represents an additional 1,900,000 square feet.
District 3 remains the same and District 4 on the south side of 22"d Street has the
potential of changing with the possible redevelopment of the AT & T building in the
distant future at a higher density of 1.2 FAR. This represents an additional 115,000 sq. ft.
of office space. District 6 is the area west with a gradual redevelopment of a.6 FAR that
converts to a possible 570,000 sq. ft. if it should occur. District 7 is the Jorie and
Kensington area (including Autumn Oaks) that could add over time almost 900,000 sq. ft.
through redevelopment with a .6 FAR. District 9 is the McDonald's central office
campus, which has a permitted .44 FAR, approved in 1995.
Village Manager Veitch indicated that Community Development Director Kallien will
draft an amendment to the Comprehensive Plan that will likely be in the form of a
supplement until the census is completed and the demographics from 1990 are updated,
or a rewrite of a few sections. A transportation plan will be included. Concurrently,
Director Kallien is working with the Village Manager, Village Attorney Martens and
Village Engineer Durfey in a comprehensive review of the Zoning Ordinance in
coordination with our recodification efforts. Circulator Transit is still being discussed
with PACE, and likely will be for a considerable time to come.
Trustee Savino asked that the public be made aware of these proceedings. President
Bushy suggested that the Village summer newsletter could include an insert of this
information.
Tony Tappin, Plan Commission, asked that the Village be sensitive to the residents along
Harger Road. Village Manager Veitch commented that a future tollway ramp not be
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connected to that roadway at all. President Bushy suggested that the affected residents
could be invited to a public hearing on this issue.
3. DEMONSTRATION OF ELECTRONIC BOARD PACKET SYSTEM:
The Village is studying the possible distribution of Village Board agenda packets,
including all supporting materials, electronically (Village Board Objective #151 -1). This
type of system could also be used for the distribution of Plan Commission and Zoning
Board of Appeals material. Results of the study will be incorporated in the next update
of the Technology Plan and potentially implemented as early as 2001.
Staff's feasibility analysis will address technical, cost and operational issues in setting up
a paperless packet system in Oak Brook. An early step in that analysis is to have Village
Board members try out a working system and decide if it would meet their needs.
Information Services Director Kapff indicated that residents, staff and board members
would have quicker, easier access to agendas with links to background information
including ordinances, meeting minutes, maps and plats. Costs would include computer
laptops for Village Board, Zoning Board of Appeals and Plan Commission members as
well as staff to use during meetings, necessary software and initial training.
It was the consensus of the Village Board that staff continue studying the feasibility of
electronic agenda packets available to the Village Board, Zoning Board of Appeals and
Plan Commission members.
President Bushy recessed the meeting at 9:20 p.m. The meeting resumed at 9:27 p.m.
4. CONCEPT DESIGN UPDATE — BATH & TENNIS CLUBHOUSE:
Peter Kramer of Larson, Kramer & Kjelstrom addressed the Village Board members of
revised drawings and estimates for the Bath & Tennis Clubhouse renovations that were
requested by the Village Board during its first review of the plans. The following are the
highlights:
1. A Port Cochere for the entrance of the Clubhouse has been added.
2. Additional restroom facilities to be located on the east side of the Clubhouse,
for two men's and ladies facilities.
3. Conversion of existing space in each of the locker rooms to a 12' x 15'
storage area.
4. Removal of the loft and stairs. A structural engineer has determined this to be
feasible.
5. The fireplace conversion to make it a two- sided, see - through amenity.
These changes increase the architect's estimated cost from $1,082,050 to $1,167,300.
The Board asked if the storage area could be increased and also increase the women's
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washroom facilities. Mr. Kramer indicated that his staff would re- evaluate this area.
Bath & Tennis Club Manager Sartore stated that increased storage area would eliminate
the need to rent equipment and increase profitability.
The preliminary renovation plan added an enclosed banquet area and an enclosed pool
side section. Mr. Kramer remarked that it would take seven months to complete the
project. Construction could begin outside this fall with minimal disruption. Shortly
before New Year's Eve, work would begin on the inside of the Clubhouse. It would take
three months to complete the interior by the end of March.
Village Manager Veitch explained that funding for this project is from the sale of the 31s1
Street right -of -way that would net the Sports Core Fund approximately $800,000. This
project is estimated at $1,600,000 and could be funded by completing the Westchester
Park sale and repay the Corporate Fund for the Golf Clubhouse renovation. This would
put the Corporate Fund in a position then to pay for this proposed project. Trustee Caleel
requested a financial report on the cost of this renovation project and the Village's
administration renovation project and Fire Station.
Trustee McInerney asked that staff show what net revenue could be made from parties if
the Village purchased chairs and covers versus rental of such equipment.
It was a consensus of the Village Board that Mr. Kramer's architectural firm address the
Board's concerns for further review.
ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn the meeting at
10:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC /AAE
Village Clerk
cow- 022100
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